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Zope Foundation Minutes of a Meeting of the Board of Directors - 2012-04-04

Date and Time: Wednesday, April 4, 2012 20:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Page, Rob
- Rush, Jeff (previous treasurer)
- Seaver, Tres (previous chair)
- Smith, Jan (previous vice chair)
- Joined later: Vagelpohl, Jens (previous secretary)

Guests present:


Agenda
------
- Call to Order
- Election of officers
  - Chair/President
  - Vice chair
  - Treasurer
  - Secretary
- Standing committee memberships
  - Membership committee
  - Repository committee
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
- Tabled items
  - domain name transfer Zope Corporation to Zope Foundation
  - migrating the SVN repository to a ZF-controlled host
- New Business
  - New/revived nonprofit application status
  - Documents to be filed with the Delaware State Corporation Commission
    to keep up the ZF incorporation status
  - Opening a new bank account or salvaging the old one
  - Explore PayPal for international wire transfers
  - Purchasing QuickBooks online
  - VCS software discussion kickoff on zope-dev
  - Zope release manager selection discussion kickoff
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
The previous chairman calls the meeting to order at 20:00 UTC.


Election of officers
--------------------
Rob Page nominates Tres Seaver for Chairman and President, seconded
by Jeff Rush. Tres accepts the nomination and is voted in unanimously
as new chairman and president.

Jeff Rush nominates Jan Smith for the vice chair position, seconded by
Rob Page. Jan accepts the nomination and is voted in unanimously as
new vice chair.

Tres Seaver nominates Jeff Rush for treasurer, seconded by Jan Smith.
He accepts the nomination and is voted in unanimously as new
treasurer.

Rob Page nominates Jens Vagelpohl as secretary, seconded by Jan Smith.
Jens is not present yet but has confirmed his willingness to serve as
secretary in an earlier email to the board. He is voted in unanimously
as new secretary.

This concludes the officer election. The following officers have been
elected:

Chairman and President: Tres Seaver
Vice Chair and Vice President: Jan Smith
Treasurer: Jeff Rush
Secretary: Jens Vagelpohl


Standing committee memberships
------------------------------
A decision on the membership committee is postponed to the next board
meeting since the sole previous member, Jens Vagelpohl, is not present
yet.

Andreas Jung, part of the previous repository committee, has signaled
his willingness to continue serving. The chairman suggests the board
pick a board member as liaison who can gather any relevant reports from
Andreas before the board meetings. Rob Page volunteers to act as the
board contact, so the repository committee will consist of Andreas
Jung and Rob Page.


Treasurer's report
------------------
There is no specific treasurer's report this time since only
Gary has full access to the account. See New Business below
for all other treasurer-related items.


Membership committee
--------------------
The report is skipped since Jens Vagelpohl hasn't joined the meeting
yet.


Repository committee
--------------------
The chairman knows about one new contributor, Andre Lebedev.


Tabled business
---------------
For the benefit of the new board members the chairman explains the
old business agenda items.

The domain name transfer is about transferring ownership of the
zope.org domain from Zope Corporation to the Zope Foundation.
Previous discussions with Zope Corporation were unsuccessful so
the issue was left hanging. Rob Page volunteers to discuss the
transfer within Zope Corporation and come up with an answer for
the board.

The migration of the Zope Foundation Subversion repositories is
about moving them from the servers provided by Zope Corporation
(svn.zope.org) to a server controlled by the Zope Foundation.
The chairman notes this particular agenda item should rest until
the VCS software discussion (see New Business below) has resulted
in a clear VCS roadmap for the Zope Foundation-controlled software
packages.


New Business
------------
The nonprofit application status item is waiting until the chair
has received scanned copies of all the correspondence held by
the treasurer.

The treasurer is currently collecting information needed for the
Delaware State Corporation Commission filing, including postal
addresses for all board members.

The treasurer promises to open a new bank account for the Zope
Foundation this week in order to overcome the ongoing difficulties
with Wells Fargo.

The secretary introduces a motion to empower the treasurer to open
a PayPal account for the Zope Foundation, seconded by Rob Page.
The motion passes unanimously. The actual application will need to
wait for the regular bank account the treasurer has to open, though.

The QuickBooks Online purchase is still waiting for the bank
account as well. The treasurer has already been directed to handle
the purchase in previous board meetings.

The chairman notes he has been behind in his schedule for sending
a kick-off email discussing VCS options to the foundation list.
The secretary suggests to collect suggestions and arguments for or
against them on the board list to get the process started, he will
send the initial email to the board listing the options and their
advantages/disadvantages as he sees them.

To avoid coupling the VCS and release manager issues the chairman
suggests postponing the release manager selection until the VCS
discussion has ended.


Arranging the next meeting date
-------------------------------
The vice chair will set up a Doodle for the next meeting date.


Adjournment
-----------
The chairman adjourns the meeting at 20:47 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all participating directors on April 9, 2012.

The chairman bid the secretary keep these minutes on file.