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Zope Foundation Minutes of a Meeting of the Board of Directors - 2012-01-10


Date and Time: Tuesday, January 10, 2012 20:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Seaver, Tres (chair)
- Smith, Jan (vice chair)
- Theune, Christian
- Vagelpohl, Jens (secretary)

Guests present:


Agenda
------
- Call to Order
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
- Tabled items
  - domain name transfer Zope Corporation to Zope Foundation
  - migrating the SVN repository to a ZF-controlled host
- New Business
  - New/revived nonprofit application status
  - Opening a new bank account or salvaging the old one
  - Explore PayPal for international wire transfers
  - Purchasing QuickBooks online
  - Status gift for Michael Haubenwallner
  - Changes to committer agreement to clarify new process
  - Announcing the annual meeting schedule
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
The chairman calls the meeting to order at 20:02 UTC.


Treasurer's report
------------------
Neither the current nor the previous treasurer are present so
this report is skipped.


Membership committee
--------------------
No new members have joined since the last meeting.


Repository committee
--------------------
Giacomo Spettoli joined as contributor in mid-December.


Tabled business
---------------
The domain name transfer and Subversion repository move
items remain tabled.


New Business
------------
The chairman finally reached the foundation accountant,
Sean O'Connell of PBGH. They discussed the current state of
the non-profit application as well as tax accounting and tax
returns. The accountant believes we are effectively
tax-exempt, but there's no official IRS communication to
that effect. Tres will continue to dig and follow up via
email.

In addition to the IRS the chairman notes that documents need
to be filed with the Delaware State Corporation Commission as
well to keep our corporate status updated.

The secretary has investigated PayPal as international wire
transfer method and it turns out to be much cheaper than
the fees charged by our current bank. He looked at the fee
structure from the standpoint of a foreign vendor both
sending money to and receiving money from the Zope Foundation.
A similar check from the ZF perspective is outstanding,
the treasurer and Gary Poster both promised to look into it.

The QuickBooks Online purchase is still pending. It
continues to be blocked by the banking problems we have.

The gift for Michael Haubenwallner has been sent and received.

The secretary has changed the contributor agreement form to
reflect the changes in our contributor application workflow.
He moves to use the changed form as the official form from
this point on. The motion is seconded by the vice chair and
passes unanimously.

The chairman reminds the secretary to prepare email to the
current set of sponsor members in order to get them to renew
their membership for 2012.

The chairman will also ask the treasurer and Gary to follow
up with treasurer reports via email. He will also email
the board about annual meeting announcements.


Arranging the next meeting date
-------------------------------
The vice chair will set up a Doodle for the next meeting date.


Adjournment
-----------
The chairman adjourns the meeting at 21:31 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all participating directors on January 12, 2012.

The chairman bid the secretary keep these minutes on file.