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Zope Foundation Minutes of a Meeting of the Board of Directors - 2011-10-19


Date and Time: Tuesday, October 19, 2011 12:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Jung, Andreas
- Poster, Gary
- Rush, Jeff (treasurer)
- Seaver, Tres (chair)
- Vagelpohl, Jens (secretary)

Guests present:
- Groszer, Adam
- da Silva, Sidnei

Agenda
------
- Call to Order
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
  - repository policy monitoring and community communication
- Tabled items
  - domain name transfer Zope Corporation to Zope Foundation
  - migrating the SVN repository to a ZF-controlled host
- New Business
  - New/revived nonprofit application status
  - Purchasing QuickBooks online
  - Status update server upgrade
  - Resolution thanking Michael Haubenwallner for his service
    as zope.org webmaster
  - Application from Johannes Raggam to take over as zope.org
    webmaster.
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
The chairman calls the meeting to order at 12:00 UTC and
welcomes two guests, Adam Groszer and Sidnei da Silva.


Treasurer's report
------------------
Gary is still working with Jeff to hand over treasurer duties.
Jeff now has account access but still needs paperwork from Gary.
Once he receives the papers, Jeff can continue the process by
applying for a debit card etc.

The secretary reminds Jeff and Gary about several outstanding
invoices that need to be paid, especially those involving
international wire transfers. Jeff will inquire about the
wire transfer options at the bank. If he needs any help, Gary
and Jens can provide assistance filling out wire transfer
paperwork.


Membership committee
--------------------
No new members have joined since the last meeting.


Repository committee
--------------------
Andreas Jung reports that Cedric de Saint Martin and Tom Gross
have joined as contributors.

We now have a different process for committer applications as
the old zope.org site is officially retired and replaced
by a static version and Jim Fulton has created a new website
for maintaining user accounts. New contributors now send their
application to a dedicated list. Andreas Jung has updated the
contributor application process documentation accordingly.


Tabled business
---------------
The domain name transfer and Subversion repository move
items remain tabled. The secretary notes that since the new
contributor account management is no longer shackled to the
old zope.org site and the LDAP server on the old server
infrastructure a repository move becomes much easier.


New Business
------------
The chairman had visited the foundation accountant's office
but found that none of the previous contacts work there anymore.
He will try again to reach Shawn O'Connell by phone to get
a status update.

The treasurer has researched the options for buying access to
QuickBooks Online. He will do the actual purchase when his
ZF account debit card is issued.

The server upgrade (replacing the oldest of the two hosted servers
with a new one) is still underway. Only download.zope.org and the
mailing lists need to be moved at this point. The move will
take longer, but not cause additional cost beyond the originally
approved budget.

The secretary moves to thank Michael Haubenwallner for his long
service as zope.org webmaster. Gary Poster seconds the motion and
all are in favor. Andreas Jung proposes to send Michael a gift as
well, which is introduced as a motion by the secretary and
passed unanimously. The board instructs the treasurer to procure
the gift.

The secretary moves to accept Johannes Raggam's offer to become
the new zope.org webmaster, which is seconded by the treasurer
and passed unanimously.


Arranging the next meeting date
-------------------------------
The secretary will set up a Doodle for the next meeting date.


Adjournment
-----------
The chairman adjourns the meeting at 12:44 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all participating directors on October 25, 2011.

The chairman bid the secretary keep these minutes on file.