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Zope Foundation Board of Directors Meeting minutes - 2010-03-24

Date and Time: Wednesday, March 24, 2010 20:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Poster, Gary (Treasurer)
- Richter, Stephan
- Seaver, Tres (Chairman)
- Smith, Jan (Vice chairman)
- Theune, Christian
- Vagelpohl, Jens (Secretary)

Guests present:
- Page, Rob (Previous treasurer)
- Regebro, Lennart (Invited guest)


Agenda
------
- Call to Order
- Treasurer's report
  - treasurer turnover process
  - non-profit status update
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
  - changing copyright attribution in the repository to Zope Foundation
  - announcing the transition completion to zope-dev@zope.org
- Message/communications
  - messaging issues
  - Zope Summit plans
  - website progress
  - shared community calendar of events
  - domain name transfer Zope Corporation to Zope Foundation
- Projects
  - subdomain issues (e.g. grok, ZODB, Zope2, ZTK)
  - release manager selection process for Zope2 and others
  - Zope Toolkit governance issues
- New Business
  - support for Windows builds
  - community building/IRC dialog
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
The chairman calls the meeting to order at 20:02 UTC


Treasurer's report
------------------
The treasurer has received the forms and documents needed for
the changeover. He will have to visit a local branch office
to sign the documents and thereby take full control of the
foundation account. After this initial step the secretary will
be added as a signatory as well. One issue that's not clear yet
is the address change on the account. It will either be a
rented PO box or simply the treasurer's home address for
convenience.

There has not been any change in the non-profit application. The
question whether to restart the application or not is still open.
The old application was started under the old bylaws which gave
Zope Corporation special standing, thus hampering the application.
It is not clear if the old application can be salvaged or if a new
application under the new bylaws would offer a higher chance of
success. Forgoing the non-profit status or a failed application
process may result in a large financial hit as all previous
income statements were filed under non-profit rules, and the
foundation would have to pay tax on all prior revenues if that
status cannot be attained. Rob Page advises to restart the
application process, but the risk remains that the years under
the old bylaws will not be accepted for non-profit status.
Christian Theune moves to start a new application, which is
seconded by the treasurer and passed unanimously. The chairman
volunteers to speak with the accountant about a new application.


Membership committee
--------------------
The secretary reports that the foundation gained a new nominated
member, Godefroid Chapelle from Louvain-la-Neuve, Belgium.

The chairman suggests widening the group of potential members
beyond those active in the community now. He has spoken to Paul
Everitt and Carlos de la Guardia, both of whom are considering
a membership application now. He notes an influx of fresh faces and
more geographic diversity will benefit the community. Christian
Theune offers to look at the DZUG mailing lists for new ZF membership
candidates as well.


Repository committee
--------------------
Christian Theune names two new committers since the last meeting:
Ricardo Newbery and Daniel Nilsson.

The copyright changeover tools are being completed. Christian has
uploaded a first cut and received feedback on it. He will set up
a nightly run shortly to send the results to zope-tests@zope.org.
Going forward, he wants to complete documenting the conformance
checking package and distribute it so that everyone can run it and
fix their own packages on svn.zope.org.

Christian asks to rename the agenda item about announcing the
transition to describing the continuous monitoring and asking
package authors to help by fixing their software.

On the topic of repository policy conformance, the chairman has
been contacting package owners with obvious conformance issues, like
using non-ZPL licenses or no licensing information at all. Most
authors have replied and either fixed or deleted their software.


Message/communications
----------------------
No one on the board is sure what the agenda item "messaging issues"
implies so it is dropped.

Christian Theune describes the current state of Zope Summit planning.
The summit will take place in Halle/Saale in Germany at gocept's
office on September 13, 2010. The date is chosen to be close to
gocept's 10 year anniversary party on September 11 and the annual
DZUG conference the week after September 13 in Dresden. The summit
itself will bring together about 30 people in a structured and
prepared 1 day session. Christian will send invitations to the
zope-dev list as well as to specific individuals he would like to
see at the summit.

Since Andreas Jung is not present the chairman will email him for
a website status update.

The shared calendar idea was brought up by the chairman to get a
community-wide events calendar going. The vice chairman volunteers
to take this idea and do a little research.

The domain transfer negotiations had stalled just before the board
changeover. The secretary will restart discussions with Rob Page as
Zope Corporation representative and involve the chairman.


Projects
--------
The secretary asks for the subdomain agenda item to be removed,
it is based on a misunderstanding.

There has not been any progress on the release manager selection
process and the secretary asks to table it for the next meeting.

On the ZTK governance item, the chairman reports that the recent
IRC developer meeting appeared to arrive at a consensus for the
ZTK release manager selection. Release management should be
handled by a team of representatives from the Zope2, Grok and
BlueBream teams. Christian Theune will remain the person in charge
of following this issue for the foundation board.


New Business
------------
The chairman has been trying to get in contact with a suitable
person at Microsoft for obtaining donated Visual Studio licenses
for Windows build and test machines. So far there has not been any
reply. Stephan Richter suggests contacting Enfold to see if they
could provide such a license. The chairman will get in touch with
Alan Runyan directly to discuss the issue.

Since Christian Theune had to leave the meeting early he will email
the board list with information about the recent IRC developer
meetings.


Arranging the next meeting date
-------------------------------
The vice chairman will set up a Doodle to plan the next meeting date.


Adjournment
-----------
The treasurer moves to adjourn the meeting, which is seconded by
Stephan Richter and passed unanimously. The chairman adjourns the
meeting at 21:12 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on March 26, 2010.

The chairman bid the secretary keep these minutes on file.