Zope Foundation

Zope Foundation logo

Zope Foundation Board of Directors Meeting minutes - 2010-02-24

Date and Time: Wednesday, February 24, 2010 17:40 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Jung, Andreas
- Poster, Gary
- Richter, Stephan
- Seaver, Tres
- Smith, Jan
- Theune, Christian
- Vagelpohl, Jens


Agenda
------
- Call to Order
- Board officer elections
- Change of authorized signers for the bank account
- Treasurer changeover process
- Inviting Lennart Regebro as board meeting guest
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
Tres Seaver calls the meeting to order at 17:41 UTC


Board officer election
----------------------
Tres Seaver notes that the positions the board needs to fill are
chairman/president, vice chairman/vice president, secretary and
treasurer. The treasurer should be US-based since all banking and
accounting is US-based as well.

Jens Vagelpohl moves to elect Gary Poster as treasurer. The
motion is seconded by Stephan Richter and passed unanimously.

Gary Poster moves to elect Jens Vagelpohl as secretary. The
motion is seconded by Stephan Richter and passed unanimously.

Christian Theune moves to elect Tres Seaver as chairman and
president. The motion is seconded by Jens Vagelpohl and
passed unanimously.

After receiving her willingness to stand, Christian Theune
nominates Jan Smith for vice chairman/vice president. The
motion is seconded by Jens Vagelpohl and passed unanimously.

The new Board of Directors positions for the Zope Foundation:

- Chairman/President: Tres Seaver
- Vice Chairman/Vice President: Jan Smith
- Treasurer: Gary Poster
- Secretary: Jens Vagelpohl


Change of authorized signers for the bank account
-------------------------------------------------
As the treasurer position has changed, the Zope Foundation must
change signature cards with the bank to reassign signing
privileges for Zope Fundation banking transactions. After a
short discussion it is agreed to authorize two board members
as signatories for banking transactions, one of which must be
the treasurer himself. The second signer must have a US
social security number for the bank approval process. The
secretary asks to be the second signer because he will need to
disburse funds for DNS registrars for the domain name transitions.
A first motion by Tres Seaver to make Gary Poster and Jens
Vagelpohl authorized signers is changed to make only Gary Poster
an authorized signer at first, and add Jens Vagelpohl later, since
Jens Vagelpohl is traveling. The amended motion is seconded
by Jens Vagelpohl and passed unanimously.


Treasurer changeover process
----------------------------
In order to facilitate the banking and accounting changeover
from the outgoing treasurer to the new treasurer Jens Vagelpohl
introduces a motion. The board wants to direct the outgoing
treasurer Rob Page to take the necessary steps to transition the
current banking and accounting services relationships to the
incoming Zope Foundation Treasurer, and to report on the progress
of such to the foundation-board@zope.org mailing list until such
time as the process is complete. The motion is seconded by Tres
Seaver and accepted unanimously.


Inviting Lennart Regebro as board meeting guest
-----------------------------------------------
Since Lennart Regebro, the only board election candidate who
did not end up on the new board, has volunteered to help the
new board Christian Theune moves to invite Lennart to the
board meetings. The motion is seconded by Tres Seaver and
passed unanimously.


Arranging the next meeting date
-------------------------------
The chairman will set up a Doodle to plan the next meeting date.


Adjournment
-----------
The chairman adjourns the meeting at 18:12 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on February 25, 2010.

The chairman bid the secretary keep these minutes on file.