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Zope Foundation Minutes of a Meeting of the Board of Directors - August 25 2009

Date and Time: Tuesday, August 25, 2009 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Page, Rob
- Seaver, Tres
- Vagelpohl, Jens


Agenda
------
- Call to Order
- Treasurer's report
    - Non-profit status update
    - Add Stacey Peterson as authorized account manager and
      check signer
    - Approve account changes made in reaction to the
      check forgery issues we had
- Operational Issues
    - Status CRM
- Membership Committee
    - New members since last meeting
    - Transfer of existing contributor forms to secretary
- Repo committee
    - New committers since last meeting
    - Changing the copyright attribution in the repo to the
      foundation
- IP Committee
    - Updated copyright transfer agreement for commits made
      in "limbo time".
- Message
    - Getting the message out that Zope 3 has now been
      refocused as "Zope Toolkit".
- Website
    - website progress
- New business
- Next meeting


Call to Order
-------------
The chairman calls the meeting to order at 14:02 UTC.


Treasurer's report
------------------
The treasurer has applied for an extension to answer the latest
questions from the IRS in the non-profit application process.
He is currently preparing the response and plans on sending it
to the chairman for review the following week.

The treasurer would like to add Stacey Peterson, VP of Finance at
Zope Corporation, as an authorized account manager and check
signer. She has been doing the actual accounting work so far,
and it would make the treasurer's work easier if she could
manage accounts and sign checks herself. The motion is passed
unanimously.

Since the last board meeting the treasurer had to deal with
several instances of forged checks drawn on the foundation
account. It appears that publishing the account information
online is not safe, so it was removed from the foundation
website. The treasurer also had to open a new bank account,
move all funds over, apply for new checks, and re-issue all
valid outstanding checks as well as apologize to those vendors
who got caught up in it. The chairman moves to approve all
actions performed by the treasurer in the process of
fixing the check forgery issues. All directors present
vote in favor, with the exception of the treasurer, who
recuses himself from this vote. Speaking for the foundation
the chairman expresses his appreciation for the extra work
done by the treasurer.


Operational issues
------------------
After the last board meeting the treasurer and the secretary
had a conference call to hash out any database changes needed
to support our use cases. The treasurer will apply those in
the coming week, at which point the secretary can start
entering membership and committer data.


Membership Committee
--------------------
The secretary reports that no new members have joined the foundation
since the last board meeting.

The process of forwarding old contributor agreements from Zope
Corporation to the secretary is now finished. The agreements
have been received and archived by the secretary.


Repo committee
--------------
No repo committee members are present so this point is skipped.


IP Committee
------------
The treasurer as Zope Corporation representative promises to send
a new IP transfer agreement for the IP accumulated during
"limbo time" to the chairman the following week.


Message/Website
---------------
The chairman notes that the meaning of Zope Toolkit among
developers is still inconsistent, but he believes it will work
itself out over time. There's still the open issue of publishing
a new website to reflect the new project structures. The effort
has spawned two separate "deliverables" so far, a design by
Alma Ong which has not yet been put into HTML as well as a
Sphinx-based website in SVN[1] with most content in place. There
is also a static HTML version available[2]. The chairman would
like the almost-done content to be published, even without the
new design applied. This would make it easy for contributors
to help on content. Specifically, he would like the www.zope.org
front page and a few sub-pages to be replaced by this new
content. The secretary would like to wait for input from Andreas
Jung, who is steering the design work, before any decisions are
made.

In lieu of a specific decision the board decides to make the
presentation/website effort its main focus for the remainder
of this year.


Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and
opinions for the next meeting date. The results will be announced
on foundation-board@zope.org once they are ready.

The chairman adjourns the meeting at 14:30 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on August 30, 2009.

The Chairman bid the Secretary keep these minutes on file.


[1] http://svn.zope.org/zope-story-website/
[2] http://svn.zope.org/zope-story-website/branches/static_zope_story/