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Zope Foundation Minutes of a Meeting of the Board of Directors - August 4 2008

1 Agenda

The agenda is accepted as follows:

1.1 Status of Delaware Annual Report formal vote (Rob)
1.2 non-profit status (Rob)
1.3 bylaws (Rob, Martijn)
1.4 Web site deadline (Martijn)
1.5 New server status (Jens)
1.6 Freenode IRC registration (Jodok)
1.7 Summer of code (Martijn)
1.8 Trademark (Martijn)
1.9 Miscellaneous
1.10 Adjournment

2 Status of Delaware Annual Report formal vote (Rob)

The report is filed, a fee of $131 was payed by Rob. Tres moves that Rob be reimbursed for that amount. Jens seconds. The motion is carried.

Tres moves that the annual report be accepted. Jens seconds. The motion is carried.

3 non-profit status (Rob)

The answers to the IRS' additional questions have been filed. The foundation has been penalized approximately $1800 for failing to file in time. A request for abatement has also been filed.

4 bylaws (Rob, Martijn)

Martijn suggests having the board set the sponsorship member fee, instead of requiring a vote to change the fee.

Acceptance of new members will be by simple majority of the Board of Directors.

The board will vote on recommending to the membership a version of the bylaws with discussed (and perhaps further) amendments during the next board meeting.

The number of board members will also have to be a little more flexible than the current draft of the bylaws suggests.

It is the board's intention that the annual meeting will be in september.

There is some discussion about voting on the board member election, and whether it is a good idea to do this over IRC. It seems no one thinks it is, so there will be more discussion on the board to come up with a better way.

5 Web site deadline (Martijn)

Martin Aspeli will write an announcement of the deadline. After that deadline the new website will go live, perhaps closing parts that are not yet ready.

6 New server status (Jens)

apidoc.zope.org (a.k.a. docs.zope.org/zope3) is not yet automated, Stefan Richter is not communicative.

Paul Carduner's work to create Sphinxdoc-based package documentation is stalled, the current status is visible on docs.zope.org.

It should be easy for volunteers to add the necessary files to packages, if they then tell Jens, he will integrate it into the Sphinxdoc buildout.

zc.buildout docs from Baiju's effort is available at buildout.zope.org and docs.zope.org/zc.buildout. The effort is stalled. This should be moved to a Sphinxdoc-based setup so the documentation can be refreshed easily.

Jens is currently working on Mailman migration, exploring options to make the migration transparent.

Jens also communicated with Rob about svn.zope.org, who reiterated Zope Corporation's willingness to continue hosting it.

Late fall is aimed for as a possible timeframe for move to a redundant platform.

Jens also mentions the Treasurer has not yet paid the ZF hosting bill sent to him a month ago, which is now overdue. The treasurer apologizes profusely.

7 Freenode IRC registration (Jodok)

The freenode registration currently has a backlog of about a year. Jodok is in contact with the freenode staff and is hoping to speed things up a little.

8 Summer of code (Martijn)

Things are progressing as expected, with some students more active than others, but overall the mid-term status is ok, which has been communicated with Google.

Zope on python 2.5/2.6 is making progress, if slowly.

The status of the object query language project is unclear.

The introspector project is making progress.

The (PSF mentored) Zope 3 on Jython project has been quiet lately.

9 Trademark (Martijn)

In May the chairman and Eric had a discussion with Xavier of ZEA where he showed them a draft of a document to be sent to the Zope Foundation about the Trademark issues.

A rough price estimate of 25,000 to 30,000 EUR was mentioned in the document for turning the trademarks over to the Zope Foundation.

ZEA would have to do more digging through their finances to come up with a more precise number, which they are reluctant to do as they don't want to put any more effort into this issue.

The figure is considered prohibitive considering that Zope Corporation would have to be payed the same amount.

Tres moves that the Zope Foundation send letters to both ZEA and ZC thanking them for their offers but declining, due to costs. Jens seconds the motion. Rob recuses himself from the vote. The motion is carried.

10 Miscellaneous

No miscellaneous points are raised.

11 Adjournment

The next ZF BoD meeting is scheduled for Tuesday, 2008-08-18 13:00 UTC

The chairman adjourns the meeting at 14h37m UTC.

These minutes were written by the secretary, Eric, according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on August 18, 2008.

The Chairman bid the Secretary keep these minutes on file.