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Minutes of a Meeting of the Board of Directors


Date and Time:    Tuesday, January 20, 2009, 14:00 UTC
Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation

Directors Present:    

Martijn Faassen
Rob Page
Tres Seaver
Jens Vagelpohl
Eric Casteleijn

The chairman calls the meeting to order at 14h03m UTC.

Agenda
------

The agenda is accepted as follows:

    * vote on the IP transfer document
    * number of seats on the next board
    * decision on the voting procedure to use for the next board
      election
    * approval of updated versions of various documents (particular
      the committer agreement, IP policy, membership agreement)
    * transferring existing members to the new membership structure
    * joining the PSF, PF


vote on the IP transfer document
--------------------------------

Rob recuses himself from the discussion and the subsequent vote.

The dates in the document still have to be changed. Tres moves that
the document be adopted. The document is adopted unanimously. The
chairman expresses his thanks to Zope Corporation.

Rob will send a copy to the chairman to sign.


number of seats on the next board
---------------------------------

Tres moves that the bylaws be amended to allow the board to set the
number of seats for a new board.

This motion is accepted unanimously.

Martijn moves that the next board have seven members.

This motion is accepted unanimously.


decision on the voting procedure to use for the next board election
-------------------------------------------------------------------

After the membership has been migrated to the new classes, (see:
`transferring existing members to the new membership structure`_ ) the
board will send out a call for nominations for the next board. This
call will include (a link to) the updated membership list, so people
know who is eligible.

Tres volunteers to write a plan with which mailing list to use for the
votes, how the votes are to be counted, how nominations are to be
secured, and a time-line.


approval of updated versions of various documents (particular the
committer agreement, IP policy, membership agreement)
-----------------------------------------------------

Jens has worked on updating the official Zope Foundation
documents. The status of the individual documents:

  * The committer agreement: this has been updated from the current
    Zope Corporation agreement. The main difference is that the
    committer's employer no longer needs to sign the agreement.
  * The Intellectual Property Policy: Rob is writing a completely
    revised version.
  * Membership agreement: Exists, but still needs to be compared to
    that of the Python Software Foundation.

The committer agreement is adopted unanimously.

Stipulating the removal of paragraph 3.3, the membership agreement is
adopted unanimously.

The Zope Public License version 2.1 is unanimously adopted as the
official license for the Zope Foundation.


transferring existing members to the new membership structure
-------------------------------------------------------------

The minimum annual sponsorship fee is set to US$399.

The email message Jens composed is approved for sending to the
membership. Unresponsive members will be nominated for emeritus
membership, and the membership will vote to approve.

The deadline for replies from the members is set to January 31st.


joining the PSF, PF
-------------------

This discussion is moved to the mailing list.


Adjournment
-----------

The next ZF BoD meeting is scheduled for Tuesday, 2009-02-10 14:00 UTC

The chairman adjourns the meeting at 15h02m UTC.

These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on Feb 24 2009.

The Chairman bid the Secretary keep these minutes on file.