Zope Foundation minutes http://foundation.zope.org/minutes/rss faassen 2012-02-07T14:09:30Z Zope Foundation Minutes of a Meeting of the Board of Directors - April 21 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080421 Date and Time: Monday, April 21, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-05-21T10:46:11Z Zope Foundation Minutes of a Meeting of the Board of Directors - May 6 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080506 Date and Time: Monday, May 6, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-05-21T10:49:25Z Zope Foundation Minutes of a Meeting of the Board of Directors - August 4 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080804 The agenda is accepted as follows: eric 2008-08-18T14:46:11Z Zope Foundation Minutes of a Meeting of the Board of Directors - August 18 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080818 The agenda is accepted as follows: eric 2008-10-01T20:28:35Z Zope Foundation Minutes of a Meeting of the Board of Directors - October 15 2008 http://foundation.zope.org/minutes/zfbod-minutes-20081015 Date and Time: Monday, August 18, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-11-13T15:58:07Z Zope Foundation Minutes of a Meeting of the Board of Directors - October 29 2008 http://foundation.zope.org/minutes/zfbod-minutes-20081029 Date and Time: Wednesday, October 29, 2008, 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-11-13T16:01:32Z http://foundation.zope.org/minutes/zfbod-minutes-20081114 Date and Time: Friday, November 14, 2008, 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-12-09T10:10:41Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090106 Date and Time:    Tuesday, January 06, 2009, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present:     Martijn Faassen Jens Vagelpohl Eric Casteleijn The chairman calls the meeting to order at 14h03m UTC. Agenda ------ The agenda is accepted as follows: * IP transfer to the Foundation * New board elections * Miscellaneous * Adjournment IP transfer to the Foundation ----------------------------- Martijn will ask Rob to (re)send the IP transfer document to the ZF Board list for thorough discussion. New board elections ------------------- The secretary will review the new bylaws to determine how much time needs to be between announcement and the election of a new board, and will work on a draft announcement. Jens will kick off a discussion of the voting procedure on the list. Miscellaneous ------------- The chairman and the other attendees wish everyone a happy new year. The ZF site is out of date, the different documents need to be updated so that they are in agreement with the new bylaws. Martijn agrees to go through them and bring everything that he can't resolve immediately to the list. Eric will reduce the clutter in the left hand navigation of the site. Adjournment ----------- The next ZF BoD meeting is scheduled for Tuesday, 2009-01-20 14:00 UTC The chairman adjourns the meeting at 14h20m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on Feb 24 2009. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:42:54Z Minutes of a Special Meeting of the Zope Foundation http://foundation.zope.org/minutes/zf-special-meeting-20081212 Date and Time:    Friday, December 12, 2008, 17:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Members Present:     * Eric Casteleijn (representing Infrae) who holds the proxies of   Andreas Jung and Jens Vagelpohl. * Rob Miller * Stephan Richter who holds the proxy of Alec Mitchell * Jan Smith * Aroldo Souza-Leite (representing Gfu Cyrus Cologne) * Sidnei da Silva * Christian Zagrodnick (representing Gocept and himself) * Daniel Havlik who holds the proxies of Christian Theune and Thomas   Lotze * Dmitry Vasiliev * Jim Fulton who holds proxies of Amos Latteier, Mark Hammond and   Nathan Yergler * Florian Lindner * Jodok Batlogg (representing Lovely Systems) * Gary Poster * Tres Seaver * Martijn Faassen who holds the proxies of Philipp von Weitershausen   and Tarek Ziadé * Chris McDonough * Kiran Jonnalagadda * Albertas Agejevas * Marius Gedminas * Lennart Regebro * Rocky Burt * Chris Withers * Zachery Bir * Brian Sutherland * Sathya Rangaswamy (representing Zeomega) * Martijn Pieters * Rob Page (representing Zope Corporation and himself) * Fred Drake Jr. * Benji York * Janko Hauser The chairman calls the meeting to order at 17h00m UTC. Agenda ------ The agenda is accepted as follows: * introduction to the new bylaws * revoking of proxies * voting * voting results Introduction to the new bylaws ------------------------------ The chairman welcomes the attending members. He explains that the current bylaws were based on those of the Eclipse foundation, which shortly after adoption were discovered to be too heavyweight for the kind of organization the Zope Foundation aims to be. Evolving the existing bylaws into something more appropriate and manageable was attempted but failed. The proposed bylaws are based on the bylaws of the Python Software Foundation, with some improvements that the PSF itself is intending to implement. They were also brought into line with the fact that the Zope Foundation expects to conduct most of its meetings and communication on-line. The major differences between the current and the proposed bylaws are: * Making changes to the bylaws becomes easier. * There will be only three classes of members:   1. Nominated Members, an individual and free membership that      replaces the old 'committer' and 'associate' memberships.  There      will no longer be any formal relation between being a Zope      Committer and becoming a Foundation Member.   2. Sponsorship Members, members who financially sponsor the      Foundation.   3. Emeritus Members, members who retired from active membership. Tres Seaver moves that the Foundation adopt the new bylaws as proposed on http://foundation.zope.org/bylaws/zope_foundation_bylaws.pdf Stephan Richter seconds the motion. Revoking of proxies ------------------- No members who sent in a proxy form are present. Voting ------ The secretary explains the voting procedures, and calls the members to vote one by one. Voting Results -------------- Out of 52 members (of all classes) 41 were present in person or by proxy, and those present voted unanimously for the motion, which means the motion is carried, and the new bylaws are adopted. adjournment ----------- The chairman thanks everyone for attending and for their vote, and extends happy holiday wishes to all. The chairman adjourns the meeting at 18h12m UTC. These minutes were written by the secretary, Eric Casteleijn, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on 2008-02-24. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:49:05Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20081209 Date and Time:    Tuesday, December 09, 2008, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present:    Martijn Faassen Rob Page Eric Casteleijn The chairman calls the meeting to order at 14h03m UTC. Agenda ------ The agenda is accepted as follows: * special meeting preparations * miscellaneous special meeting preparations ---------------------------- An announcement/reminder needs to be sent out to the membership. Martijn sketches the agenda for the special meeting: 17:00: Welcome, brief introduction to the bylaws 17:10: anyone who proxied and is there speak up 17:15: start of the vote the vote 17:35: concluding the vote, end of meeting He will expand on that a little and publish it on the site, and notify the secretary when that's done so that he can send out the reminders. A final reminder will be sent out two hours before the meeting starts. The procedure for the vote is determined as follows: The secretary will call out the names of the members one by one (and who they are proxied by, where applicable), and ask them to send him their vote by private message. He will confirm each vote to the voter. miscellaneous ------------- No miscellaneous points are raised. adjournment ----------- The next ZF BoD meeting is scheduled for Tuesday, 2009-01-06 14:00 UTC The chairman adjourns the meeting at 14h20m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on Jan 20 2009. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:52:07Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20080120 Date and Time:    Tuesday, January 20, 2009, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present:     Martijn Faassen Rob Page Tres Seaver Jens Vagelpohl Eric Casteleijn The chairman calls the meeting to order at 14h03m UTC. Agenda ------ The agenda is accepted as follows:     * vote on the IP transfer document     * number of seats on the next board     * decision on the voting procedure to use for the next board       election     * approval of updated versions of various documents (particular       the committer agreement, IP policy, membership agreement)     * transferring existing members to the new membership structure     * joining the PSF, PF vote on the IP transfer document -------------------------------- Rob recuses himself from the discussion and the subsequent vote. The dates in the document still have to be changed. Tres moves that the document be adopted. The document is adopted unanimously. The chairman expresses his thanks to Zope Corporation. Rob will send a copy to the chairman to sign. number of seats on the next board --------------------------------- Tres moves that the bylaws be amended to allow the board to set the number of seats for a new board. This motion is accepted unanimously. Martijn moves that the next board have seven members. This motion is accepted unanimously. decision on the voting procedure to use for the next board election ------------------------------------------------------------------- After the membership has been migrated to the new classes, (see: `transferring existing members to the new membership structure`_ ) the board will send out a call for nominations for the next board. This call will include (a link to) the updated membership list, so people know who is eligible. Tres volunteers to write a plan with which mailing list to use for the votes, how the votes are to be counted, how nominations are to be secured, and a time-line. approval of updated versions of various documents (particular the committer agreement, IP policy, membership agreement) ----------------------------------------------------- Jens has worked on updating the official Zope Foundation documents. The status of the individual documents:   * The committer agreement: this has been updated from the current     Zope Corporation agreement. The main difference is that the     committer's employer no longer needs to sign the agreement.   * The Intellectual Property Policy: Rob is writing a completely     revised version.   * Membership agreement: Exists, but still needs to be compared to     that of the Python Software Foundation. The committer agreement is adopted unanimously. Stipulating the removal of paragraph 3.3, the membership agreement is adopted unanimously. The Zope Public License version 2.1 is unanimously adopted as the official license for the Zope Foundation. transferring existing members to the new membership structure ------------------------------------------------------------- The minimum annual sponsorship fee is set to US$399. The email message Jens composed is approved for sending to the membership. Unresponsive members will be nominated for emeritus membership, and the membership will vote to approve. The deadline for replies from the members is set to January 31st. joining the PSF, PF ------------------- This discussion is moved to the mailing list. Adjournment ----------- The next ZF BoD meeting is scheduled for Tuesday, 2009-02-10 14:00 UTC The chairman adjourns the meeting at 15h02m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on Feb 24 2009. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:59:17Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090330 Date and Time: Monday, March 30, 2008 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens In absence of an elected chairman the meeting is called to order at 16:07 UTC. Agenda ------ There is no official agenda for this (first) meeting of the newly elected board, the following items are discussed during the course of the meeting: - selection of board officers including Chairman, Vice Chairman,   Treasurer and Secretary - selection of pending bylaws amendments to forward to the   foundation membership Selection of board officers --------------------------- Rob Page is nominated and elected as the Treasurer without any opposing votes. After a short discussion about the types of board officers required by the current bylaws (President, Treasurer, Secretary) the board decides to combine the President and Chairman duties as well as the Vice President and Vice Chairman positions. Martijn Faassen agrees to a nomination as Chairman if he gets help from a Vice Chairman. Tres Seaver is nominated for the Vice Chairman position. Martijn Faassen is elected unanimously as new Chairman, and Tres Seaver is elected unanimously as Vice Chairman. Jens Vagelpohl volunteers for the Secretary position and is elected unanimously. Selection of bylaws amendment proposals --------------------------------------- Before this meeting Jens Vagelpohl had tabled a set of bylaws amendment proposals for consideration by the new board. At this meeting he asked which of these amendments to forward to the membership as official bylaws amendments so they can enter the 15 day notification period as presicribed by the bylaws in paragraph 10. The board was unable to agree on all proposals, but instructs the secretary to publish a set of five amendments to the membership mailing list so those can start the 15 day notification period and then become part of the bylaws. These bylaws changes touch the following bylaws topics: - member admission process - board election process - board of directors size - sponsor member fee assessment - clearing up majority wording Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 16:59 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on April 1, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-02-24T07:59:17Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090317 Date and Time:    Tuesday, March 17, 2009, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: Martijn Faassen Jens Vagelpohl Rob Page Eric Casteleijn Tres Seaver The chairman calls the meeting to order at 14h04m UTC. Agenda ------ The agenda is accepted as follows:    * SugarCRM    * Updating the minutes online    * Posting our minutes to the zope-dev list?    * Contributor agreement (cryptography?)    * Counting the votes    * Conducting the general meeting    * Preliminary discussion about roles in the next SugarCRM -------- The decision to adopt SugarCRM for the finances of the Zope Foundation is postponed and left to the next board. Updating the minutes online --------------------------- The chairman notes not all Board Meeting minutes are online and directs the secretary to publish them or to push those who have not approved them so that he can. Posting minutes to the zope-dev list ------------------------------------ Martijn feels that posting the minutes to zope-dev or possibly another mailing list may engage more people with the work the foundation is trying to do. Jens feels it will provoke at lot more unproductive or polemic discussion. No conclusion is reached, and this issue is also left for the new board to deal with. Contributor agreement --------------------- The new version of the contributor agreement is approved with textual corrections as discussed on the mailing list. Final ratification will have to be done by the next board. Counting the votes ------------------ The votes are counted. Jens volunteers to announce the result to the foundation and zope-announce mailing lists. The secretary is directed to write a message to the nominees that did not get elected this time and thank them for running. Conducting the general meeting ------------------------------ Martijn will work on an agenda for the general meeting. Adjournment ----------- The chairman adjourns the meeting at 14h51m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on April 7, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-04-07T20:30:34Z Minutes of a General Meeting of the Zope Foundation http://foundation.zope.org/minutes/annual-minutes-20090319 Date and Time:    Thursday, March 19, 2009, 17:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Members Present: Sidnei da Silva Martijn Faassen Jim Fulton Rob Miller Chris McDonough Lennart Regebro Gary Poster Tres Seaver Jens Vagelpohl Chris Withers Benji York Christian Zagrodnick Stephan Richter Brian Sutherland Infrae (represented by Eric Casteleijn) Agendaless Consulting (represented by Chris McDonough) Gocept (represented by Christian Zagrodnick) Zope Corporation (represented by Rob Page) ZOPYX Ltd. & Co. KG (represented by Andreas Jung) This makes 19 members present out of a total of 38, which meets the quorum of 1/3 of the membership. The chairman calls the meeting to order at 17h00m UTC. Agenda ------ The agenda is accepted as follows:    * Welcome    * Quorum tally    * Agenda    * Bylaws transition    * Foundation progress report    * Financial report    * Seating the new board    * Arranging the first meeting of the new board    * Adjournment Bylaws transition ----------------- The chairman explains that after the bylaws transition past September, the membership status of those who had been foundation members before the transition was in a limbo state. The board tried to resolve this by mailing everyone on the membership list and asking them to confirm that they would like to be a member of the Zope Foundation under the new bylaws. People who did not respond to this mail were removed from the membership list and from the foundation mailing list. The Board of Directors did not do as much as it could have to remind the people who were dropped from the membership that this was about to happen and how they could prevent it. After it was brought to the attention of the board that there was a number of members who were unaware of and/or unhappy with their membership status changed, all those who were removed without any confirmation that that was what they wanted were contacted and notified of this meeting, but very short in advance. The board asks the members present if they feel that the meeting should be adjourned in light of these events. The members present do not deem this necessary and the meeting continues as scheduled. Tres moves that members who have still not replied to any attempt to contact them be converted to emeritus members. Jens seconds the motion. The motion is carried with 14 votes for and none against. Zachery Bir, Mark Hammond and Florian Lindner will become emeritus members, unless they notify the foundation that they wish otherwise within one week from this meeting. Foundation progress report -------------------------- The chairman reports that work was done on the new.zope.org site, but this project was canceled due to lack of progress and licensing issues around the commissioned layout. The Chairman reports that extensive negotiations with the Zope trademark holders have taken place, but that in the end transferring the trademarks to the Zope Foundation proved too costly. He feels that despite this, progress has been made, and there is still a possibility such a transfer may happen in the future. The chairman reports that the foundation was fully transitioned to a new set of more workable bylaws. The bylaws are still being tweaked, and the membership will be kept informed of any proposed changes. The chairman reports that progress was made on transfer of copyrights from Zope Corporation to the Zope Foundation. The agreement has been signed by both parties, and what remains to be worked out are logistics and community aspects of the transfer. Financial report ---------------- The treasurer reports that as of this date, the Zope Foundation has $69,451.15 in the bank and no material liabilities. There is one recurring expense of EUR170 (~$230) for hosting infrastructure. Non-recurring expenses during 2008, and 2009 thus far, have been limited to tax and corporate requirements. The Zope Foudnation continues to pursue non-profit status. The application for such status was referred to the head office in Washington, DC in January, and is now waiting in a first-in-first-served queue. In the meantime the Foundation is filing its tax returns under the presumption that the non-profit status will be awarded. Seating the new board --------------------- Tres reports the election results as follows: Method: Meek STV with Droop-Dynamic-Fractional threshold Number of total ballots: 26 Number of invalid or empty ballots: 0 Number of ballots used in the count: 26 9 candidate running for 7 seats. Winners are Martijn Faassen, Stephan Richter, Tres Seaver, Jens Vagelpohl, Rob Page, Andreas Jung, and Christian Theune. These election results are uncontested by any member present. The old board is thanked for all their hard work. The new board is seated. Arranging the first meeting of the new board -------------------------------------------- A date for the first meeting of the new board will be set on the mailing list. Adjournment ----------- The chairman adjourns the meeting at 17h56m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on April 10, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-04-10T07:10:50Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090424 Date and Time: Monday, April 24, 2009 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Seaver, Tres - Theune, Christian Agenda ------ - Call to Order - Adoption of Agenda - Minutes (Jens) - Treasurer's Report (Rob) - Secretary needs membership forms, old correspondence - Committer coordinater needs existing contributor forms - Membership application workflow - Hosted CRM Evaluation (Jens) - Additional "limbo" members - Fast-track membership nominations - Hosting proposal (Jens) - Contributor coordinator, replacing Jim - Committer application workflow - Updated applications (naming ZF as joint copyright owner) due from   all committers - Next meeting; Call to Order ------------- The chairman calls the meeting to order at 16:07 UTC. Adoption of Agenda ------------------ The agenda is adopted unanimously. Minutes ------- Since the secretary is not present this topic is skipped. It is noted that this agenda point may be moot since minutes are accepted by email vote following each meeting, anyway. Treasurer's Report ------------------ The treasurer reports receipt of membership dues for sponsor members as well as outging payments for hosting. The treasurer will prepare a report on any outstanding sponsor member dues after the meeting. There is no update on the non-profit status application. It is still pending with the IRS. Secretary needs membership forms, old correspondence ---------------------------------------------------- Since the secretary is not present this topic is postponed to the next board meeting. The secretary had announced on the board list that he has received all documents from the former secretary, Eric Casteleijn. Committer coordinater needs existing contributor forms, new committee --------------------------------------------------------------------- The committer coordinator, which has to be appointed, needs the old committer forms. Those forms are currently maintained by Jim Fulton, but he does not want to continue maintaining the committer information. The board decides to split the committer coordination responsibilities up. The board secretary will be responsible for keeping copies of all committer agreements. A newly created committee is responsible for vetting newly received forms and granting access to the repository. The committee will then forward the committer agreements to the board secretary for safekeeping. The board agrees that the new committee charged with accepting committers must be governed by clear rules. Andreas Jung will write a proposal for these rules and present them to the board after the meeting. The board votes on a new version of the committer agreement[1]. The new version includes fields for entering name and email for an existing committer that can vouch for the applicant. Having an existing committer support any new applicant is a requirement. The secretary is charged with uploading the new form to the foundation website after the meeting. Due to the copyright changeover all existing committers must sign the new committer agreement. Since it is easier to derive a list of existing committers from the user database on svn.zope.org than from the pile of paper applications on file with Jim Fulton, the board decides to use the user database on svn.zope.org to generate a list of record of existing committers. This list can be used to communicate the new committer agreement policy to each committer. The existing committer agreements are archived and retained as record proving that pre-changeover commits are assigned to the Zope Foundation as well. Membership application workflow/Committer application workflow -------------------------------------------------------------- The board discusses the workflow currently in place for joining the foundation and for becoming a Zope committer. It is decided that both these will be handled by different committees, a repository committee for handling committer applications, and a membership committee for handling membership applications. The repository committee will be staffed by Jim Fulton and Christian Theune. The membership committee would best be chaired by the secretary, so staffing the membership committee is deferred to the next board meeting when the secretary is present. Miscellaneous topics -------------------- Rob Page brings up the recent discussions on the zope-dev@zope.org mailing list about the different directions for Zope 2, Zope 3, and the newly minted Zope Toolkit. He emphasizes the need for the Zope Foundation to participate directly in those discussions as they affect the intellectual property the ZF is tasked with protecting. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 17:03 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to notes taken during the meeting by Andreas Jung. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on May 1, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://foundation.zope.org/agreements/ZopeFoundation_Committer_Agreement jens 2009-05-01T13:51:01Z Zope Foundation Minutes of a Meeting of the Board of Directors - May 20 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090520 Date and Time: Wednesday, May 20, 2009 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to order - Operational issues     - use of a CRM for committer or membership tracking     - A ZF dedicated fax nr? - Financial report     - any dues not yet paid?     - what about members who paid but had no new agreement yet?     - Non-Profit status - Committer members transfer     - Transfer of existing contributor forms to secretary     - Gathering of existing committer member data from svn.zope.org     - Transfer of existing committer members     - Another signover of copyright for "limbo time"? - Repo committee     - New committers since last meeting     - Improvements to the procedure for new committers     - Changing the copyright attribution in the repo to the foundation - Membership     - New members since last meeting     - Sponsor member signup procedure - Zope branding issues - Next meeting Call to Order ------------- The chairman calls the meeting to order at 14:02 UTC. Operational issues ------------------ Rob Page and Jens Vagelpohl had been looking at a hosted version of SugarCRM for membership management and are both in favor of using it for the Zope Foundation. After a brief discussion about the pros and cons of using a CRM system it is decided to evaluate it for its membership tracking abilities first and foremost. Tres Seaver and Stephan Richter volunteer to ask personal contacts of theirs for low-cost access to salesforce.com as a second CRM evaluation candidate. The chairman moves that if there is no progress on salesforce.com access the Zope Foundation will sign up for a SugarCRM account, which is approved by the board. Presently, the Zope Foundation and Zope Corporation share a fax number. Rob Page suggests that the ZF sign up for their own Fax number, feeding into the foundation-info@zope.org list. The board votes to purchase a ZF fax-to-email account, which Rob puts into action during the meeting. The new fax number is +1 (703) 842-8076. Financial report ---------------- The treasurer Rob Page reports that there has not been a recent cross-check of sponsor member applications versus incoming payments, and promises to send out such a report before the next meeting. The non-profit application appears to have moved forward. There has been no official IRS notification, but they finally did accept the ZF non-profit tax return, which they never did before. This is seen as an indicator of positive progress for the application. Committer members transfer -------------------------- Rob states that the existing committer agreements have not yet been sent to the secretary since he is in the progress of scanning them so Zope Corporation retains a record, which they need for the copyright transfer. The secretary points out that he has a script ready to pull current committer data directly from the svn.zope.org server. This list of addresses can then be used to email every committer and ask them to sign the new committer agreement. The process for committer transfer is outlined as below by the chair and voted in unanimously: - Tres Seaver will send a reminder email to the developer lists   asking committers to ensure their membership information on the   zope.org website is current since it feeds the LDAP backend.   Tres actually sent this mail during the meeting. - Jens Vagelpohl will send the actual email asking committers   to send in a new signed committer agreement during the last   week in May, including a cut-off date by which those who have   not sent in a new agreement will be barred from checking code   into the Zope Foundation repositories. The deadline for   sending in new agreements is set to June 17. The cut-off   date for removing write access for unresponsive committers   is set to June 26. - Before the cut-off date the board will compare the previous   committer membership with the group that sent in new agreements   to detect unresponsive members and try to reach them again.   This is planned for June 19. - as the last step, unresponsive members are cut off after   June 26. Once the transfer is complete, the Zope Foundation and Zope Corporation will execute another copyright transfer to cover those code contributions that came in after the first transfer but before the committer transfer, since legally those contributions' copyright went to Zope Corporation again. Repo committee -------------- Christian Theune has no new committers to report about since he could not get the information from Jim Fulton in time. In order to improve committer application handling, Andreas Jung had prepared a draft approval policy document, located at https://docs.google.com/Doc?id=dg94xjw3_54cdgrwvg5&hl=en. The chairman moves to accept the draft, which the board approves unanimously. Andreas will polish the document and store it on the ZF website. He will also update the "how to become a contributor" document on docs.zope.org to reflect the content of this document (along with a link to it). Membership ---------- Jens Vagelpohl reports that three new Nominated Members have joined the Foundation since the last meeting. They are Julien Anguenot, Eric Casteleijn, and Wolfgang Schnerring. There is a pending sponsor member application from GFU Cyrus AG in Germany, which the treasurer announces have paid in full. They will be added to the membership roster as well. Several board members note that the ZF website does not have much information about becoming a sponsor member. Rob Page volunteers to make improvements to the signup page. Zope branding issues -------------------- Following up on several discussions on Zope-related developer lists, the chair announces the state of discussions he has had with Jim Fulton and Stephan Richter about the perceived branding issues regarding Zope, Zope 3 and the new Zope Toolkit. They plan on reducing some of the confusion by announcing that the Zope 3 brand will be mostly subsumed by the Zope Toolkit brand. In response to concerns that the current websites need adjustments to reflect this new policy, the chairman will round up people to help make the necessary updates. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:11 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on May 25, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-05-25T20:29:08Z Zope Foundation Minutes of a Meeting of the Board of Directors - June 23 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090623 Date and Time: Tuesday, June 23, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Financial report     - Dues not yet paid     - Non-Profit status update     - Accounting invoice - Operational Issues     - Updates on CRM queries     - Decision on CRM adoption - Membership Committee     - New members since last meeting     - Transfer of existing contributor forms to secretary     - Sponsor member signup procedure update - IP Committee     - Scheduling future assignment of copyright for commits made       in "limbo time" - Repo committee     - Update on request for new committer agreements     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Website     - website progress - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:01 UTC. Treasurer's report ------------------ The treasurer reports that there were no material changes since the last meeting. The foundation has received the first accounting invoice, which is approved unanimously with the understanding that accounting invoices will become a regular item, so they do not need to be approved every time. All sponsor memberships are paid in full. The treasurer continues to work on separating foundation financials from Zope Corporation financials in order to make it easier for non-ZC candidates to take up the treasurer role on future boards. In the future, the foundation will also receive invoices from SugarCRM (see SugarCRM-related points below). Operational issues ------------------ Stephan Richter and Tres Seaver were unsuccessful trying to come up with a low-cost alternative to SugarCRM. The chairman moves to make SugarCRM the CRM solution to be used by the foundation's board, which is passed unanimously. Rob Page has signed the foundation up for a 6 month membership with up to 10 accounts. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last meeting in May. The process of forwarding old contributor agreements from Zope Corporation to the secretary is not finished as the scanning effort takes a lot of time. This item is put on the agenda for the following board meeting. On a related note the chairman brings up the issue of forms such as contributor forms being sent to Zope Corporation via snail mail. Rob moves to eliminate the snail mail option as described on the forms and only allow email or fax submission. The vote is carried unanimously in favor. Christian Theune volunteers to edit the forms on the foundation website. Following a discussion from the last board meeting, the chairman notes that the sponsor membership signup instructions on the website have been improved. IP Committee ------------ The foundation needs to sign a followup IP transfer to cover all those contributions from the time the original agreement was signed until the time when only contributors who have signed the new contributor  agreement have write access to the repository. Rob notes this followup IP transfer document can only be finalized after the deadline for cutting repository access for those committers who have not responded to the board's request for new contributor agreements has passed and access has been restricted accordingly. Repo committee -------------- The secretary reports that from a total of 294 notes sent to existing contributors and asking them to send in the new contributor agreement 141 responded with new agreements, 6 asked to be removed, 27 could not be reached because the email address is no longer valid, and 120 have not responded. Several board members volunteer to check the list of non-responders and follow up in person with anyone they know. Repository access will be restricted early next week, probably on June 29 or 30. Christian Theune reports one new contributor signed up, Sebastian Douche. Christian will document the process to admit new contributors and make it available for the board on the foundation website. He will coordinate with Andreas Jung, who has authored another document on contributor admission. The issue of files in the repository that contain copyright headers in need of change is discussed. Christian Theune volunteers to write a script that will automate this process, which will affect at least all trunk branches. The impending change will be communicated to the developers in time. Website ------- The current status remains unchanged. A design has been agreed on, but there is no HTML or CSS output yet. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:47 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on June 24, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-06-24T07:46:25Z Zope Foundation Minutes of a Meeting of the Board of Directors - July 20 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090720 Date and Time: Monday, July 20, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Dues not yet paid     - Non-Profit status update - Operational Issues     - Status CRM - Membership Committee     - New members since last meeting     - Transfer of existing contributor forms to secretary - Repo committee     - Update on new committer agreement transfer procedure     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - No more snailmail address in contributor form - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Website     - website progress - New business     - EU FOWABE project update - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:03 UTC. Treasurer's report ------------------ The treasurer reports that all sponsor memberships are paid in full. The non-profit status application is still under way, the IRS has sent yet another set of questions. Rob Page will prepare a response with the help of the chairman as needed. The chairman notes that the new bylaws should simplify the response and address all IRS concerns stemming from old bylaws stipulations. The response must be submitted by the end of July. Operational issues ------------------ The hosted SugarCRM instance is in place but currently unused due to the secretary traveling until the end of July. In August, Rob Page will set up a meeting with the secretary to discuss any changes in the CRM instance to support our use cases. After that we can  start entering data. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last meeting in June. The process of forwarding old contributor agreements from Zope Corporation to the secretary is still held up on scanning the old agreements. These are now finished all the way through 2008, so only documents dated 2009 are left. Rob Page will then send the scans to the secretary for archiving. Repo committee -------------- The secretary has finished the contributor agreement transfer. Repository write access has been removed for all those former contributors who have not signed the new agreement on June 30. No complaints have been received so far. Out of 295 existing contributors 6 asked to be dropped, 26 could not be reached anymore, 104 did not send in a new signed agreement, and 158 responded with a signed agreement. Christian Theune reports two new contributors signed up, Balazs Ree and Fabio Tranchitello. A planned meeting between Christian Theune and Andreas Jung to show Andreas how to admit new contributors was cancelled, they will communicate in private to arrange it again. Christian Theune reported on his work to automate copyright header adjustments in the Subversion repository to change any mentioning of Zope Corporation into Zope Foundation. A first version has been checked in [1] and has seen some light testing. There are a couple unanswered questions about how to handle copyright preambles without copyright years. Christian will continue work on the script and provide instructions for running it. Following issues with contributor forms that were sent to the ZF via postal mail Christian Theune has modified the contributor agreement form to omit any postal mailing instructions. Only submission via Fax or email is documented now. IP Committee ------------ Now that all contributors have been migrated to the new contributor agreement a second copyright transfer document can be signed by Zope Corporation and the Zope Foundation. The second document covers all contributions from the time the first document was signed up to the contributor agreement transfer completion. The chairman will sign a new transfer agreement and send it to Rob Page as the Zope Corporation representative. Website ------- Andreas Jung reports that the people tasked with producing the HTML and CSS for the agreed-upon design are currently on vacation, so nothing has been done yet. Andreas will send them a reminder email asking for a schedule. If there is no timely response the ZF will seek new volunteers for this task. New Business ------------ The chairman reports on the ZEA-led FOWABE project participation. The proposal has not passed the second round of EU review, so no further foundation involvement is required. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:31 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on July 23, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://svn.zope.org/Sandbox/ctheune/foundation/fix-copyright.sh?rev=102031&view=markup jens 2009-07-23T15:34:51Z Zope Foundation Minutes of a Meeting of the Board of Directors - August 25 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090825 Date and Time: Tuesday, August 25, 2009 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Page, Rob - Seaver, Tres - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update     - Add Stacey Peterson as authorized account manager and       check signer     - Approve account changes made in reaction to the       check forgery issues we had - Operational Issues     - Status CRM - Membership Committee     - New members since last meeting     - Transfer of existing contributor forms to secretary - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Message     - Getting the message out that Zope 3 has now been       refocused as "Zope Toolkit". - Website     - website progress - New business - Next meeting Call to Order ------------- The chairman calls the meeting to order at 14:02 UTC. Treasurer's report ------------------ The treasurer has applied for an extension to answer the latest questions from the IRS in the non-profit application process. He is currently preparing the response and plans on sending it to the chairman for review the following week. The treasurer would like to add Stacey Peterson, VP of Finance at Zope Corporation, as an authorized account manager and check signer. She has been doing the actual accounting work so far, and it would make the treasurer's work easier if she could manage accounts and sign checks herself. The motion is passed unanimously. Since the last board meeting the treasurer had to deal with several instances of forged checks drawn on the foundation account. It appears that publishing the account information online is not safe, so it was removed from the foundation website. The treasurer also had to open a new bank account, move all funds over, apply for new checks, and re-issue all valid outstanding checks as well as apologize to those vendors who got caught up in it. The chairman moves to approve all actions performed by the treasurer in the process of fixing the check forgery issues. All directors present vote in favor, with the exception of the treasurer, who recuses himself from this vote. Speaking for the foundation the chairman expresses his appreciation for the extra work done by the treasurer. Operational issues ------------------ After the last board meeting the treasurer and the secretary had a conference call to hash out any database changes needed to support our use cases. The treasurer will apply those in the coming week, at which point the secretary can start entering membership and committer data. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last board meeting. The process of forwarding old contributor agreements from Zope Corporation to the secretary is now finished. The agreements have been received and archived by the secretary. Repo committee -------------- No repo committee members are present so this point is skipped. IP Committee ------------ The treasurer as Zope Corporation representative promises to send a new IP transfer agreement for the IP accumulated during "limbo time" to the chairman the following week. Message/Website --------------- The chairman notes that the meaning of Zope Toolkit among developers is still inconsistent, but he believes it will work itself out over time. There's still the open issue of publishing a new website to reflect the new project structures. The effort has spawned two separate "deliverables" so far, a design by Alma Ong which has not yet been put into HTML as well as a Sphinx-based website in SVN[1] with most content in place. There is also a static HTML version available[2]. The chairman would like the almost-done content to be published, even without the new design applied. This would make it easy for contributors to help on content. Specifically, he would like the www.zope.org front page and a few sub-pages to be replaced by this new content. The secretary would like to wait for input from Andreas Jung, who is steering the design work, before any decisions are made. In lieu of a specific decision the board decides to make the presentation/website effort its main focus for the remainder of this year. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 14:30 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on August 30, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://svn.zope.org/zope-story-website/ [2] http://svn.zope.org/zope-story-website/branches/static_zope_story/ jens 2009-08-30T12:09:13Z Zope Foundation Minutes of a Meeting of the Board of Directors - September 24 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090924 Date and Time: Thursday, September 24, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Richter, Stephan - Seaver, Tres - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Operational Issues     - Status CRM - Membership Committee     - New members since last meeting - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Message     - Getting the message out that Zope 3 has now been       refocused as "Zope Toolkit". - Website     - website progress - New business     - Zope talks at PyCon - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:00 UTC. Treasurer's report ------------------ The treasurer is not present so this point is skipped. Operational issues ------------------ The secretary is still waiting for the necessary database changes to be applied on our SugarCRM instance by the treasurer. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last board meeting. IP Committee ------------ The chairman is still waiting for the copyright assignment agreement from Rob Page in his function as Zope Corporation representative. Repo committee -------------- The contributor process is now documented on docs.zope.org[1]. In the future, the ZF aims to publish a full list of contributors. Six new contributors have signed up since the last meeting: - Souheil Chelfou (trollfot) - Takeshi Yamamoto (tyam) - Jan-Carel Brand (jancarel) - Cillian de Roiste (cillian) - Patrick Gerken (do3cc) - Timo Stollenwerk (tisto) Further progress on the copyright statement changes inside the Zope Foundation repositories is blocked until the "limbo time" copyright assignment agreement has been signed. Message/Website --------------- Andreas Jung reports that the zope2.zope.org website[2] will go live at the end of September, to coincide with the release of Zope 2.12.0. As far as the current www.zope.org is concerned, he is working on a concept together with its webmaster, Michael Haubenwallner. The concept may ask for a budget to be allocated by the Zope Foundation, which is receiving positive feedback from the board. The details will be discussed once Andreas presents his plans. The chairman wants to ensure that content created by Brad Allen and others at PyCon is integrated into this new www.zope.org site. He agrees to provide the content to Andreas who will integrate it. The ZTK and its message are progressing. Stephan Richter believes that a release and a consistent story line can be done within a month. New business ------------ Stephan Richter reminds the board that the talks submission deadline for PyCon is approaching. He himself has volunteered for the form development panel, and the board chairman would like to see at least a few Zope talks for PyCon. He suggests a talk about the ZTK and its progress on dependency refactoring. Stephan Richter will spend some time working on such a talk. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:24 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on September 25, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://docs.zope.org/developer/becoming-a-contributor.html [2] http://zope2.zope.org jens 2009-09-25T07:29:17Z Zope Foundation Minutes of a Meeting of the Board of Directors - November 2 2009 http://foundation.zope.org/minutes/zfbod-minutes-20091102 Date and Time: Monday, November 02, 2009 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Operational Issues     - Status CRM     - Thoughts on improving membership data quality - Membership Committee     - New members since last meeting - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Website     - website progress - New business     - Giving support to "FOSS-ORI" by being listed as       supporting organization - Next meeting Call to Order ------------- The chairman calls the meeting to order at 16:04 UTC. Treasurer's report ------------------ The treasurer has no update on the non-profit status. He is still completing the new set of documentation required by the IRS. Operational issues ------------------ After the treasurer has applied his database changes to the basic SugarCRM database the secretary has completed entering information for all members and contributors into the CRM system. The CRM is now functional and available to board members. Working through every single membership and contributor record has highlighted deficiencies in the current set of membership records. Contributor information is complete and up-to-date due to the fact that every contributor was asked to submit the new contributor agreement or be locked out. The board did not require existing foundation members to submit a new membership agreement, though. The secretary suggested picking up this topic again next year since having to submit yet another signed paper may not be received well by the membership at this time. The secretary will personally follow up on incomplete sponsor membership documentation, though. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last board meeting. The chairman suggests a membership drive to gain more members. As a prerequisite, the foundation needs to come up with a clear message what it means to be a member, and what members can do to help the foundation, and by extension the community as a whole. IP Committee ------------ The chairman has now signed the copyright assignment agreement and it is on the way back to Zope Corporation to be countersigned by Rob Page in his function as Zope Corporation representative. Once Rob has signed it he will forward it to foundation-info@zope.org via email or Fax for the secretary to archive. Repo committee -------------- Christian Theune reports that no new contributors have signed up since the last meeting. The copyright assignment changeover script has seen some testing on live Subversion data now. Final runs can be made once the copyright assignment agreement has been archived by the secretary. Right now there is some confusion about the best way to perform the copyright assignment switch. Christian Theune has heard that a simple replacement of the existing copyright assignment with one that assigns to the Zope Foundation may not be fully correct. The alternative is to retain the original copyright assignment and add a second assignment for the Zope Foundation. These assignments would be qualified by the copyright years affixed to each assignment, similar to the way Python itself displays its copyright assignments when the user types "copyright" at the interpreter prompt. Christian could not find any conclusive documentation, so after a short discussion the chairman suggests a vote on the "additive" copyright assignment strategy. A majority votes for following the example set by Python and adding a new copyright assignment next to the existing assignment, qualified with the year 2009. Christian Theune will change the script accordingly. Website ------- Andreas Jung is working with the current zope.org Webmaster, Michael Haubenwallner, on the new site structure. For the site design Andreas suggests re-using the design currently being developed for the relaunch of www.zope.de, which will be done as a set of reusable Plone design templates. He further suggests contracting out the necessary changes for zope.org to the company currently developing the www.zope.de-Design, Banality. Andreas feels the work can be done on a budget of EUR 2500 and he will clear up any design copyright issues with Banality. The chairman then moves to require any design to be used by the foundation to come with a license that allows free layout and design changes by the foundation without any limitations, to avoid the licensing issues hampering the previous new.zope.org effort. The motion is seconded and carried unanimously. To support the current website progress the chairman then moves to implement Andreas' suggestions and award a EUR 2500 budget to Banality for zope.org design work, which passes unanimously as well. To avoid delays the chairman sugests to keep the scope small and the amount of pages minimal. Pages should only be added as content of a suitable quality is produced. Andreas will delegate most content work to Michael Haubenwallner. New business ------------ Xavier Heymans from ZEA Partners had sent email to the chairman and the secretary suggesting supporting organization status for FOSS-ORI[1]. This status entails no obligations other than an official statement of support for the goals pursued by FOSS-ORI, which are deemed worthwhile by the board. The chairman moves to make the Zope Foundation a supporter for FOSS-ORI, which is seconded and passed unanimously. Adjournment ----------- The chairman asks the secretary to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 16:45 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on November 4, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://www.foss-ori.org/ jens 2009-11-05T07:56:02Z Zope Foundation Minutes of a Meeting of the Board of Directors - November 23 2009 http://foundation.zope.org/minutes/zfbod-minutes-20091123 Date and Time: Monday, November 23, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Membership Committee     - New members since last meeting - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Foundation message and Website     - the foundation needs to come up with a clear message what       it means to be a member, and what members can do to help       the foundation, and by extension the community as a whole.     - website progress - New business - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:03 UTC. Treasurer's report ------------------ The treasurer has no update on the non-profit status. He is still completing the new set of documentation required by the IRS. The chairman volunteers to take over some documentation. Membership Committee -------------------- One new nominated member has joined the foundation since the last meeting, Hanno Schlichting. IP Committee ------------ Rob Page as Zope Corporation representative has countersigned the second copyright transfer document. The second copyright transfer, which dealt with any contributions falling between the time of the first agreement and the new contributor agreements coming into force, is now finalized. Repo committee -------------- Christian Theune reports that two new contributors have signed up since the last meeting, Daniel Holth (a referral from Chris McDonough) and Anant Ponnusamy, vouched for by Baiju Muthukadan. The copyright assignment changeover script is currently being finalized. The last organizational hurdle, the second copyright transfer agreement, has now been removed and the copyright assignments are ready to be updated. Foundation message and Website ------------------------------ The chairman reminded the board about the need to make the foundation more relevant, both to paying and nonpaying members. Currently, the foundation works to organize the developer community, and to act as a decision maker or arbiter for decisions that cannot be made by single community members. One organizational item that has continued to be problematic is the zope.org website, which will be the focal point in the near term. The chairman hopes that increasing the foundation's relevance for members will drive membership growth. The question remains where the foundation should present itself to the community, since there is no Zope Foundation event yet. Other foundations have their own conference, such as the Plone conference organized by the Plone Foundation, or PyCon for the Python Foundation. After a short discussion about the pros and cons of organizing our own conference versus riding on the coattails of existing conferences or packaging it as a sprint the topic is tabled for discussion on the board mailing list. Andreas Jung will spend time this week on the website issue. New business ------------ No new business is brought up. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:30 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on November 25, 2009. The chairman bid the secretary keep these minutes on file. jens 2009-11-25T20:55:56Z Zope Foundation Minutes of a Meeting of the Board of Directors - December 15 2009 http://foundation.zope.org/minutes/zfbod-minutes-20091215 Date and Time: Tuesday, December 15, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Membership Committee     - New members since last meeting - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - Announcing the copyright attribution change completion       to the zope-dev mailing list - Website     - website progress - Foundation message     - Message formulation     - Zope Summit? - New business - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:03 UTC. Treasurer's report ------------------ The treasurer is not present and no report was presented. The chairman notes that he has started work on the IRS questionnaire regarding non-profit status. Membership Committee -------------------- No new members have joined since the last meeting. Repo committee -------------- Andreas Jung reports that one new contributor has signed up since the last meeting, Carlos de la Guardia. The copyright assignment changeover script is currently being finalized, hopefully to be released shortly. Christian Theune promises to notify developers via the zope-dev mailing list when the script is ready to be run on the repository. Website ------- According to Andreas Jung there was some progress on the German www.zope.de-redesign, which will be shared with zope.org. The board reiterates that any design accepted for zope.org must be available for reuse by other Zope user groups, ideally by having a single agreement between the designer and the Zope Foundation to put the design into the software repository under the Zope Public License. Andreas Jung will discuss the licensing issues with the design company, banality. Foundation message ------------------ The chairman has not yet emailed his thoughts for a foundation message to the board mailing list for consideration. Stephan Richter starts a discussion about the future of Zope 3 and providing an upgrade path from Zope 3 to the Zope Toolkit (ZTK). He is receiving requests from Zope 3 users concerned about the future of their Zope 3-based projects. From his viewpoint the "ZTK is the new and refocused Zope 3" message is not sufficient because Zope 3 had a much larger set of packages. One strategy emerging from the discussion is to leverage the zc.buildout "extends" mechanism to present an upgrade starting point by making their buildout configuration extend the ZTK package version definition, and go from there. Stephan Richter will propose a coherent message for Zope 3 to flesh out with the help of the Zope Toolkit steering group. If the proposed strategy requires any substantial new development work Stephan will prepare a second document explaining what needs to be done. The idea for a Zope Summit is touched briefly with a rough time frame in the second half of 2010. The chairman will put his thoughts into a board list emal for discussion. New business ------------ The vice chairman reminds the board that plans for the next annual meeting and board election need to be prepared. Part of this preparation could be a membership drive since being able to vote for the board is the most tangible membership benefit at this point. The vice chairman volunteers to develop a set of  potential meeting dates and preparation schedules. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:37 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on December 16, 2009. The chairman bid the secretary keep these minutes on file. jens 2009-12-17T11:55:13Z Zope Foundation Minutes of a Meeting of the Board of Directors - January 14 2010 http://foundation.zope.org/minutes/zfbod-minutes-20100114 Date and Time: Thursday, January 14, 2010 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Richter, Stephan - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Membership Committee     - New members since last meeting - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - Announcing the copyright attribution change completion       to the zope-dev mailing list - Website     - website progress - Foundation message     - Message formulation     - Zope Summit? - New business     - ZF domain name management     - Zope 2 release manager selection process     - ZTK governance structure issues     - Foundation directors election scheduling     - BlueBream - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:05 UTC. Treasurer's report ------------------ The treasurer is not present and no report was presented. The chairman notes his disappointment over the continuing lack of progress on the non-profit status application, despite having invested his own time and despite repeated promises from the treasurer. Membership Committee -------------------- The secretary reports that a sponsor membership application has been received from ZeOmega. Their membership will be activated when the treasurer reports the payment as cleared. Repo committee -------------- Andreas Jung reports that one new contributor has signed up since the last meeting, Thomas Desvenain. Since Christian Theune is not present the reports on copyright changeover status are moved forward to the next meeting. Website ------- Michael Haubenwallner has continued work on the new zope.org site structure. The design, which is being created for the new DZUG e.V. zope.de site and then shared with the Zope Foundation and applied to zope.org has hit a snag. At the last DZUG e.V. board meeting it became obvious that the design's legal status and reusability is not completely clear, which is a big sticking point with the Zope Foundation. Andreas Jung will follow up on the legal status with the project manager on the DZUG board to clarify how the new design could be reused. Foundation message ------------------ The chairman asks to postpone the message and Zope summit discussions to the next meeting. New business ------------ The secretary reports on his plans to move foundation-related domain name management from Zope Corporation to the foundation. Currently, Zope Corporation owns and manages all domain names used by the Zope Foundation. The foundation has been receiving offers for useful domain names currently held elsewhere, so the idea to centralize ZF domain management has been born. The chairman moves to vote on bringing Zope Foundation domain management under the auspices of the board, which is accepted unanimously. The secretary calls for a follow-up vote authorizing foundation funds to be spent for domain transfers and registrations and all members vote in favor as well. The secretary volunteers to handle domain management for the board, and to interface with Zope Corporation to transfer all those domains that are used by the Zope Foundation. He reports that in earlier discussions with Rob Page it was agreed that zope.com and zope.net will remain with Zope Corporation as those are important for their business. In a message to the zope-dev mailing list Andreas Jung has announced that he will relinquish his release manager post for Zope 2 soon. Since release manager selection has been a totally ad-hoc process without wider input before the secretary proposes to introduce some order. He suggests developing a simple process for soliciting release member candidate suggestions on a major release basis and then choosing a qualified candidate, roughly modeled on the Plone Foundation's process. He moves to vote whether the Zope Foundation should spend time on developing such a process, which receives a unanimous vote in favor. The secretary will develop a generic procedure that can be used to select a new Zope 2 release manager, but also for other top-level projects like Grok, the ZTK, etc. if they choose. The secretary will also notify the zope-dev list that such a process is forthcoming by replying to Andreas' original notice. The chairman, who has been heading the ZTK steering committee, feels that the structures he has tried to put in place for moving the ZTK forward have failed. Authorities put in place appear to be ignored, and committment to the ZTK itself has been lacking.  He is currently discussing the matter with the other steering committee members and will make a discussion about its future as well as his own involvement shortly. The chairman notes that preparations for the upcoming Zope Foundation directors election have stalled. He wants to get them restarted and the election scheduled as soon as possible. He also announces that he will not stand for re-election this time. The chairman will contact Tres Seaver again, who had volunteered to organize the schedule. On a lighter note, Stephan Richter points out that the BlueBream project, started by Baiju Muthukadan, is looking very promising as an upgrade path for current Zope 3 users. The chairman suggests an ad-hoc board resolution, which commends Baiju for his work and recognizes BlueBream and its importance. He hopes it will move into a top-level project position alongside other important Zope Foundation projects such as Grok, Zope 2 or the ZTK. This resolution is passed unanimously. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:40 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on January 15, 2010. The chairman bid the secretary keep these minutes on file. jens 2010-01-15T13:40:07Z Zope Foundation Minutes of a Meeting of the Board of Directors - February 23 2010 http://foundation.zope.org/minutes/zfbod-minutes-20100223 Date and Time: Tuesday, February 23, 2010 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update     - Financial report     - Treasurer transition - Membership Committee     - New members since last meeting - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - Announcing the copyright attribution change completion       to the zope-dev mailing list - Website     - website progress - Foundation message     - Message formulation     - Zope Summit? - New business     - Domain name transfer ZC to ZF     - Release manager selection process for Zope 2 and others     - Zope Toolkit governance issues     - Certification of board election results Call to Order ------------- The chairman calls the meeting to order at 16:00 UTC. Treasurer's report ------------------ The treasurer reports progress on the non-profit application. However, he believes the current application is hampered by the fact that it includes the previous bylaws as supporting documentation. The previous bylaws gave special status to Zope Corporation, which turned out to be an issue in the application process. He feels the new board should consider a fresh application with the new bylaws. Although he is leaving the board the treasurer is offering to assist with any new application. The board voices its general agreement with this course of action. The new board will have to find out if it is possible to amend the current application with the new bylaws, or if a whole new application needs to be drafted. The treasurer has spent some time planning the transition to a new treasurer. The transition will involve identifying the new officers for the bank, checking signature authority, wiring authority and the relationship with the current accountant. To speed up this process he would like to see the new board elect its officers quickly. His suggestion to schedule a board meeting for the new board right after the general meeting on Wednesday, February 24 is accepted unanimously. The current financial situation is stable. Income is reported at roughly $2000 per annum from 8 sponsor members. There are no liabilities and about $68,000 in the bank. Membership Committee -------------------- The secretary reports no new members, but all expiring sponsor memberships have been renewed. Repo committee -------------- Christian Theune and Andreas Jung have added several new contributors since the last meeting:  - Jean-Philippe Camguilhem  - Gediminas Paulauskas  - Erik Rose  - Eric Steele  - Simon Jagoe  - Ilshad Kabilullin  - Manabu Terada The chairman suggests the new board consider some kind of new contributor mentoring program. Either the reference contributor from the application or somebody else designated by the foundation may be drafted to keep an eye on new contributors for a little while. The copyright assignment script work by Christian Theune has been delayed by unfinished discussions regarding what the change is going to look like. There are no good guidelines explaining how to handle copyright notices during a change of copyright ownership. Tres Seaver moves to use a simple replacement policy which replaces "Zope Corporation" with "Zope Foundation", and not touch the years displayed in the copyright headers. The motion is seconded and then accepted by all board members except for Rob Page, who recuses himself as Zope Corporation representative. The chairman brings up a separate issue that has come up in the copyright changeover discussion. Many packages in the svn.zope.org repository lack a license file for the Zope Public License, which is a required license for software checked into the Zope Foundation repositories. Tres Seaver moves to direct Christian Theune to add a LICENSE.txt file with the ZPL version 2.1 to all toplevel packages where it does not exist. The vote passes unanimously. Website ------- Negotiations between banality, the new design creator, and DZUG e.V. as design sponsor have concluded. The design will be released under a "copyleft" license to be available for everyone. The only outstanding task is for banality to invoice DZUG e.V. for their work. As it is not clear what specific license "copyleft" means in this context Andreas Jung is instructed to find out for the board. Foundation message ------------------ The chairman will delegate this task to the new board. The same is true for the Zope Summit discussion. Christian Theune reports that gocept is stepping up to organize a Zope Summit to coincide with the annual DZUG e.V. conference in Germany in September 2010. The board is very happy about this show of support. Final decisions will be made by the new board. New business ------------ The domain name transfer from Zope Corporation to the Zope Foundation has been held up on the question if the previous trademark assignment, which would govern the zope.org domain, has been executed correctly. The treasurer can't recall paying out the symbolic consideration of $1 to Zope Corporation. Tres Seaver moves to direct the treasurer to make the payment, and the vote is passed unopposed. Jens Vagelpohl is deferring the release manager selection issue to the next board. Christian Theune is going to take on the ZTK governance issue. He will start working on the political obstacles over the next few weeks and hopes to get a specific slice of time every week to work on ZTK issues. Tres Seaver had mailed the board election results to the board mailing list before this board meeting. The new board will have the following members:  - Andreas Jung  - Gary Poster  - Stephan Richter  - Tres Seaver  - Jan Smith  - Christian Theune  - Jens Vagelpohl The election results will be certified by the membership at the general meeting on February 24. The secretary volunteers to mail all candidates not present at this board meeting and inform them of the election results. He will also send a reminder about the general meeting to foundation-announce@zope.org to ensure good participation. The chairman suggests for the new board to approach Lennart Regebro, who was not elected, for various tasks since he showed a willingness to volunteer his time for board duties. The chairman volunteers to create and publish the agenda for the general meeting on February 24 and create a summary of activities undertaken by the outgoing board. Tres Seaver moves to thank Martijn Faassen and Rob Page for their good work since they will not be part of the incoming board. The motion passes unanimously. Adjournment ----------- The chairman adjourns the meeting at 16:59 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on February 24, 2010. The chairman bid the secretary keep these minutes on file. jens 2010-02-24T13:18:18Z Zope Foundation General Meeting minutes - 2010-02-24 http://foundation.zope.org/minutes/annual-minutes-20100224 Date and Time: Wednesday, February 24, 2010, 17:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Members Present: ---------------- - Almeida, Leonardo Rochael - Drake, Fred - Faassen, Martijn - Fulton, Jim - McDonough, Chris - Poster, Gary - Regebro, Lennart - Richter, Stephan - Schlichting, Hanno - Seaver, Tres - Smith, Jan - Theune Christian - Vagelpohl, Jens - Withers, Chris - York, Benji Sponsor member and representatives present: ------------------------------------------- Agendaless Consulting (represented by Tres Seaver) gocept gmbh & co. kg (represented by Christian Theune) ZeOmega (represented by Sathya Rangaswamy) Zope Corporation (represented by Rob Page) ZOPYX Ltd. (represented by Andreas Jung) Agenda ------ - Call to Order - Role call and quorum test - Vote on the proposed meeting agenda - Zope Foundation progress report     - Progress since last year     - Tasks for the new board - Financial report - Seating of the new Board of Directors     - Election results presentation     - Vote on accepting the election results     - Thank you to the outgoing board     - Thank you to retiring board members     - Seating of the new board - Adjournment Call to Order ------------- The chairman Martijn Faassen calls the meeting to order at 17:03 UTC. Role call and quorum test ------------------------- The secretary Jens Vagelpohl asks for a role call. 15 nominated members and representatives for 5 sponsor members are present. The bylaws stipulations for a quorum are thus met and the chairman declares the quorum has been reached. Vote on the proposed meeting agenda ----------------------------------- The chairman asks for any disagreement with the proposed agenda. There is none and the proposed agenda is adopted. Zope Foundation progress report ------------------------------- The chairman presents a look back at the outgoing board's work and suggests directions for the board elect. Community highlights from last year include the separation of the Zope Toolkit (ZTK) from the former Zope 3, and the renaming of Zope 3 to BlueBream. Several microsites have been established, such as zope2.zope.org or zodb.org. Grok 1.0 has been released in that timespan as well. Foundation achievements include establishing committees to handle the copyright transition and streamlining the contributor application process. The contributor rolls have been cleaned up under the new copyright rules, which had to be changed due to the finally-finished copyright transfer from Zope Corporation to the Zope Foundation. A hosted CRM instance is now used to manage membership and contributor records, and receiving documents from members and contributors has become easier with the establishment of a Fax-to-email system. A new design for zope.org is close to being finished with the aid of DZUG e.V. and Andreas Jung. The future will see a further separation of foundation logistics from Zope Corporation, which had been handling the banking and accounting side since the beginning. The still-going non-profit application process needs to be finalized. The zope.org and zopefoundation.org domain names need to be moved under foundation control. The foundation wants to help selecting release managers for important projects like Zope 2 by establishing processes for this kind of transition. The old zope.org front page needs to be replaced by a page that points to the various micro-sites that have been established over the last years. Last but not least, the foundation is going to organize a Zope Summit to hash out the foundation's role in the community and find ways for it to become more relevant and attract more members. The chairman ends his report by thanking especially Rob Page and Jens Vagelpohl for their work. Financial report ---------------- The treasurer Rob Page presents the current financial status. With assets of $67,886.54 and no liabilities the foundation financials present a healthy picture. Revenues ($1,952.30 YTD 2010) are dominated by sponsor membership dues, and expenses ($1,020.81 YTD 2010) are mostly due to server hosting and accounting services. Seating of the new Board of Directors ------------------------------------- Tres Seaver presents the election results. In our election, 33 ballots have been cast, one of which was empty. Votes were tabulated using the OpenSTV application and the "Meeks STV" method. We had 8 candidates running for 7 board seats. The following candidates were elected to the new board: - Jung, Andreas - Poster, Gary - Richter, Stephan - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens Fred Drake moves to accept these election results, and Tres Seaver seconds the motion. The motion passes with 18 votes in favor and none against. The chairman thanks the outgoing board for their work. Going through last years board meeting minutes he was surprised at how much work had been done. Tres Seaver then moves to thank the outgoing chairman Martijn Faassen for his hard work last year. The motion is seconded by Rob Page and accepted with 15 votes in favor and none against. Tres Seaver then moves to thank the outgoing treasurer Rob Page for his work, which is seconded by Jens Vagelpohl and passed with 10 votes in favor, none against. As his last act in the role of foundation chairman, Martijn Faassen welcomes the new board, which is now officially seated. Adjournment ----------- The outgoing chairman adjourns the annual meeting at 17:37. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on February 25, 2010. The chairman bid the Secretary keep these minutes on file. jens 2010-02-25T15:47:06Z Zope Foundation Board of Directors Meeting minutes - 2010-02-24 http://foundation.zope.org/minutes/zfbod-minutes-20100224 Date and Time: Wednesday, February 24, 2010 17:40 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Poster, Gary - Richter, Stephan - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Board officer elections - Change of authorized signers for the bank account - Treasurer changeover process - Inviting Lennart Regebro as board meeting guest - Arranging the next meeting date - Adjournment Call to Order ------------- Tres Seaver calls the meeting to order at 17:41 UTC Board officer election ---------------------- Tres Seaver notes that the positions the board needs to fill are chairman/president, vice chairman/vice president, secretary and treasurer. The treasurer should be US-based since all banking and accounting is US-based as well. Jens Vagelpohl moves to elect Gary Poster as treasurer. The motion is seconded by Stephan Richter and passed unanimously. Gary Poster moves to elect Jens Vagelpohl as secretary. The motion is seconded by Stephan Richter and passed unanimously. Christian Theune moves to elect Tres Seaver as chairman and president. The motion is seconded by Jens Vagelpohl and passed unanimously. After receiving her willingness to stand, Christian Theune nominates Jan Smith for vice chairman/vice president. The motion is seconded by Jens Vagelpohl and passed unanimously. The new Board of Directors positions for the Zope Foundation: - Chairman/President: Tres Seaver - Vice Chairman/Vice President: Jan Smith - Treasurer: Gary Poster - Secretary: Jens Vagelpohl Change of authorized signers for the bank account ------------------------------------------------- As the treasurer position has changed, the Zope Foundation must change signature cards with the bank to reassign signing privileges for Zope Fundation banking transactions. After a short discussion it is agreed to authorize two board members as signatories for banking transactions, one of which must be the treasurer himself. The second signer must have a US social security number for the bank approval process. The secretary asks to be the second signer because he will need to disburse funds for DNS registrars for the domain name transitions. A first motion by Tres Seaver to make Gary Poster and Jens Vagelpohl authorized signers is changed to make only Gary Poster an authorized signer at first, and add Jens Vagelpohl later, since Jens Vagelpohl is traveling. The amended motion is seconded by Jens Vagelpohl and passed unanimously. Treasurer changeover process ---------------------------- In order to facilitate the banking and accounting changeover from the outgoing treasurer to the new treasurer Jens Vagelpohl introduces a motion. The board wants to direct the outgoing treasurer Rob Page to take the necessary steps to transition the current banking and accounting services relationships to the incoming Zope Foundation Treasurer, and to report on the progress of such to the foundation-board@zope.org mailing list until such time as the process is complete. The motion is seconded by Tres Seaver and accepted unanimously. Inviting Lennart Regebro as board meeting guest ----------------------------------------------- Since Lennart Regebro, the only board election candidate who did not end up on the new board, has volunteered to help the new board Christian Theune moves to invite Lennart to the board meetings. The motion is seconded by Tres Seaver and passed unanimously. Arranging the next meeting date ------------------------------- The chairman will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 18:12 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on February 25, 2010. The chairman bid the secretary keep these minutes on file. jens 2010-02-25T16:22:44Z Zope Foundation Board of Directors Meeting minutes - 2010-03-24 http://foundation.zope.org/minutes/zfbod-minutes-20100324 Date and Time: Wednesday, March 24, 2010 20:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Poster, Gary (Treasurer) - Richter, Stephan - Seaver, Tres (Chairman) - Smith, Jan (Vice chairman) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - Page, Rob (Previous treasurer) - Regebro, Lennart (Invited guest) Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process   - non-profit status update - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - changing copyright attribution in the repository to Zope Foundation   - announcing the transition completion to zope-dev@zope.org - Message/communications   - messaging issues   - Zope Summit plans   - website progress   - shared community calendar of events   - domain name transfer Zope Corporation to Zope Foundation - Projects   - subdomain issues (e.g. grok, ZODB, Zope2, ZTK)   - release manager selection process for Zope2 and others   - Zope Toolkit governance issues - New Business   - support for Windows builds   - community building/IRC dialog - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 20:02 UTC Treasurer's report ------------------ The treasurer has received the forms and documents needed for the changeover. He will have to visit a local branch office to sign the documents and thereby take full control of the foundation account. After this initial step the secretary will be added as a signatory as well. One issue that's not clear yet is the address change on the account. It will either be a rented PO box or simply the treasurer's home address for convenience. There has not been any change in the non-profit application. The question whether to restart the application or not is still open. The old application was started under the old bylaws which gave Zope Corporation special standing, thus hampering the application. It is not clear if the old application can be salvaged or if a new application under the new bylaws would offer a higher chance of success. Forgoing the non-profit status or a failed application process may result in a large financial hit as all previous income statements were filed under non-profit rules, and the foundation would have to pay tax on all prior revenues if that status cannot be attained. Rob Page advises to restart the application process, but the risk remains that the years under the old bylaws will not be accepted for non-profit status. Christian Theune moves to start a new application, which is seconded by the treasurer and passed unanimously. The chairman volunteers to speak with the accountant about a new application. Membership committee -------------------- The secretary reports that the foundation gained a new nominated member, Godefroid Chapelle from Louvain-la-Neuve, Belgium. The chairman suggests widening the group of potential members beyond those active in the community now. He has spoken to Paul Everitt and Carlos de la Guardia, both of whom are considering a membership application now. He notes an influx of fresh faces and more geographic diversity will benefit the community. Christian Theune offers to look at the DZUG mailing lists for new ZF membership candidates as well. Repository committee -------------------- Christian Theune names two new committers since the last meeting: Ricardo Newbery and Daniel Nilsson. The copyright changeover tools are being completed. Christian has uploaded a first cut and received feedback on it. He will set up a nightly run shortly to send the results to zope-tests@zope.org. Going forward, he wants to complete documenting the conformance checking package and distribute it so that everyone can run it and fix their own packages on svn.zope.org. Christian asks to rename the agenda item about announcing the transition to describing the continuous monitoring and asking package authors to help by fixing their software. On the topic of repository policy conformance, the chairman has been contacting package owners with obvious conformance issues, like using non-ZPL licenses or no licensing information at all. Most authors have replied and either fixed or deleted their software. Message/communications ---------------------- No one on the board is sure what the agenda item "messaging issues" implies so it is dropped. Christian Theune describes the current state of Zope Summit planning. The summit will take place in Halle/Saale in Germany at gocept's office on September 13, 2010. The date is chosen to be close to gocept's 10 year anniversary party on September 11 and the annual DZUG conference the week after September 13 in Dresden. The summit itself will bring together about 30 people in a structured and prepared 1 day session. Christian will send invitations to the zope-dev list as well as to specific individuals he would like to see at the summit. Since Andreas Jung is not present the chairman will email him for a website status update. The shared calendar idea was brought up by the chairman to get a community-wide events calendar going. The vice chairman volunteers to take this idea and do a little research. The domain transfer negotiations had stalled just before the board changeover. The secretary will restart discussions with Rob Page as Zope Corporation representative and involve the chairman. Projects -------- The secretary asks for the subdomain agenda item to be removed, it is based on a misunderstanding. There has not been any progress on the release manager selection process and the secretary asks to table it for the next meeting. On the ZTK governance item, the chairman reports that the recent IRC developer meeting appeared to arrive at a consensus for the ZTK release manager selection. Release management should be handled by a team of representatives from the Zope2, Grok and BlueBream teams. Christian Theune will remain the person in charge of following this issue for the foundation board. New Business ------------ The chairman has been trying to get in contact with a suitable person at Microsoft for obtaining donated Visual Studio licenses for Windows build and test machines. So far there has not been any reply. Stephan Richter suggests contacting Enfold to see if they could provide such a license. The chairman will get in touch with Alan Runyan directly to discuss the issue. Since Christian Theune had to leave the meeting early he will email the board list with information about the recent IRC developer meetings. Arranging the next meeting date ------------------------------- The vice chairman will set up a Doodle to plan the next meeting date. Adjournment ----------- The treasurer moves to adjourn the meeting, which is seconded by Stephan Richter and passed unanimously. The chairman adjourns the meeting at 21:12 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on March 26, 2010. The chairman bid the secretary keep these minutes on file. jens 2010-03-26T09:50:27Z Zope Foundation Board of Directors Meeting minutes - 2010-05-07 http://foundation.zope.org/minutes/zfbod-minutes-20100507 Date and Time: Friday, May 7, 2010 12:30 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Poster, Gary (Treasurer) - Seaver, Tres (Chairman) - Smith, Jan (Vice chairman) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - Regebro, Lennart (Invited guest) Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process   - non-profit status update - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - changing copyright attribution in the repository to Zope Foundation   - repository policy monitoring and community communication   - request for exception: pulling in AMKs ZODB documentation - Message/communications   - Zope Summit update   - website progress   - shared community calendar of events   - domain name transfer Zope Corporation to Zope Foundation   - support for Windows builds   - community building/IRC dialog - Projects   - release manager selection process for Zope2 and others   - Zope Toolkit governance issues - New Business   - the ZF needs a credit or debit card   - investigate check imaging for incoming paper checks   - Zope Foundation website   - migrating the SVN repository to a ZF-controlled host - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 12:32 UTC and welcomes Lennart Regebro as meeting guest. Treasurer's report ------------------ The changeover from the previous to the current treasurer is complete. Both the treasurer and the secretary can now sign checks and have full access to the online banking. The postal address for banking business is now the treasurer's home address. There has not been any change in the non-profit application. The treasurer has received all papers from the former treasurer but has not had the time to go through them. Membership committee -------------------- The secretary reports that the foundation gained four new nominated members:  - Roman Joost (nominated by Christian Theune)  - Armin Stroß-Radschinski (nominated by Christian Theune)  - Ranald Cameron (nominated by Jan Smith)  - Timothy Knapp (nominated by Jan Smith) Repository committee -------------------- Andreas Jung names three new committers since the last meeting:  - Daniel Nilsson  - Jeffrey Peterson  - Abdul Kader Maliyakkal Christian Theune explains the current repository policy checks. There is a nightly check in place that highlights non-conforming projects. A discussion on the zope-dev list erupted around changes made to the package author field by the automated repository policy fixup script which led to this particular change no longer being enforced by the policy checker scripts. License files that differ in formatting have also been discovered as problematic. In order to prevent further issues The chairman will formulate the policies enforced by the checker and fixer package as prose and solicit feedback from the board. Christian Theune moves that he be allowed to change the license of the ZODB documentation on svn.zope.org written by Andrew Kuchling to the ZPL. He has written agreement from Andrew. The motion is seconded by the secretary and accepted unanimously. Message/communications ---------------------- There are no updates on the Zope Summit. Christian Theune believes there may be movement before the next board meeting. Andreas Jung sees no progress on the website, it is held up by internal discussions at DZUG e.V. The vice chairman presents a link to the new shared community calendar[1]. It is currently hosted on the OzZope site. Event suggestions can be mailed to the vice chairman for inclusion in the calendar. Andreas Jung volunteers to help move the calendar from the OzZope site to the zope2.zope.org site, and once that is done the secretary will make it a standalone microsite under the hostname calendar.zope.org. The domain transfer is still going in the background, but communication with Rob Page has stalled. The chairman will mention the issue to Rob during a phone call planned that same day. The chairman is happy to report about the MSDN invitation keys issued by Microsoft to suport Windows builds of Zope and related packages. Keys have already been sent to Hanno Schlichting, Adam Groszer and Sidnei da Silva. The Health Agency has also volunteered to set aside virtual machine space for building and testing. Christian Theune will remind the developers involved that they need to create a proposal for an EC2 image to handle the builds. Christian Theune delivers a short update on the developer IRC meetings he has been organizing. He is trying to keep them semi-formal but still very close to the discussions on the developer mailing list zope-dev to make sure there is no split. The meeting minutes are currently sent to the zope-dev list and archived in the mailing list archives. Martijn Faassen has suggested including them in the ZTK documentation since the minutes may contain decisions related to ZTK governance and other policies. Projects -------- On the release manager selection process the secretary introduces a general motion about the ZF offering release manager selection assistance to projects that request it. He had outlined a simple selection process on the board list which was met by general agreement there. The motion is seconded by the treasurer and accepted unanimously. The next step is to communicate the process to the community. The chairman notes that an IRC meeting[2] has taken place between the Zope2, Grok and BlueBream representatives to work out the remaining issues blocking a ZTK 1.0 release. He hopes that moving forward on this release may also resolve ZTK governance issues that keep coming up on the developer mailing lists. New Business ------------ The secretary introduces a motion directing the treasurer to obtain a debit or credit card for the Zope Foundation bank account. Such a card is needed to pay vendors like the Fax-to-Email service or the domain registrar. The motion is seconded by Christian Theune and accepted unanimously. The secretary introduces a second motion directing the treasurer to investigate a check imaging service for incoming paper checks. It is currently not possible to match deposited paper checks with expected payments because the online banking does not provide any information. The motion is seconded by the treasurer and accepted unanimously. The vice chairman will do some website gardening and has brought up the fact that the member listing on the ZF website is not up to date. The secretary promises to fix it shortly. The chairman expresses his wish to move the software repository on svn.zope.org to a host controlled by the Zope Foundation as svn.zope.org is a server sponsored by Zope Corporation. He feels we cannot make full use of the repository because we do not have enough control over the physical server. After a brief discussion all agree to move the issue to the board list. Arranging the next meeting date ------------------------------- The vice chairman will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman moves to adjourn the meeting, which is seconded by the secretary and passed unanimously. The chairman adjourns the meeting at 13:46 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on May 10, 2010. The chairman bid the secretary keep these minutes on file. [1] http://www.ozzope.org/zope-plone-and-python-events [2] http://zope3.pov.lt/irclogs-zope/%23zope.2010-05-06.log.html jens 2010-05-10T16:49:51Z Zope Foundation Board of Directors Meeting minutes - 2010-06-02 http://foundation.zope.org/minutes/zfbod-minutes-20100602 Date and Time: Wednesday, June 2, 2010 12:30 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Poster, Gary (Treasurer) - Seaver, Tres (Chairman) - Smith, Jan (Vice chairman) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - Regebro, Lennart (Invited guest) - Groszer, Adam Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process   - non-profit status update - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications   - Zope Summit update   - website progress   - shared community calendar of events   - domain name transfer Zope Corporation to Zope Foundation   - support for Windows builds   - Zope Foundation website - Projects   - release manager selection process for Zope2 and others   - Zope Toolkit governance issues - New Business   - migrating the SVN repository to a ZF-controlled host - Arranging the next meeting date - Adjournment Call to Order ------------- In absence of the chairman the vice chair calls the meeting to order at 12:40 UTC and welcomes all guests. Treasurer's report ------------------ The treasurer has applied for a debit card to go with the ZF bank account, which should be arriving shortly. A second debit card for the secretary will be handled later, the secretary will need to contact the bank himself. In response to last month's board resolution the treasurer investigated check imaging. However, the fees were deemed too high so the issue is dropped. The banker advised the treasurer that there is no reason to stick with the current kind of account, a non-profit checking account. A standard business account would yield interest, and the switch itself is free. The secretary moves the board instruct the treasurer to switch the foundation bank account to a business account, which is seconded by the treasurer and accepted unanimously. There has not been any change in the non-profit application. Membership committee -------------------- The secretary reports no new members joining since the last board meeting. Repository committee -------------------- No new contributors have joined since the last board meeting. Christian Theune explains the current repository policy checks. There is a nightly check in place that highlights non-conforming projects. The resulting daily emails have not spurred the desired level of activity to fix non-conforming packages, though. He suggests actively recruiting helpers who agree to fixed package conversion number goals. Christian volunteers to send email to the zope-dev list soliciting volunteers, and to coordinate those volunteers to prevent conflicts. Message/communications ---------------------- There are no updates on the Zope Summit. Christian Theune reports that they have yet to send out the invites. He is aiming for about 30 participants, 15 of which are selected in advance and contacted personally, and another 15 slots for others who would like to attend. There is progress on the new website design. According to Andreas Jung the last remaining issues between the designer and DZUG e.V. have been resolved. The design will be licensed under the ZPL, and in accordance with a decision by the last board Andreas will coordinate with the designer to implement any changes that are needed to deploy the design for zope.org, up to a limit of US $2500. (UPDATE: Seeking further clarification after the meeting revealed that the license will not be the ZPL, but the "Creative Commons License Attribution-Noncommercial-Share Alike 3.0"[2]) The vice chairman has spent some time moving the shared community calendar data into the Plone instance running zope2.zope.org. The secretary is asked to create a specific host entry calendar.zope.org and point it to the calendar data. The current calendar does not offer special features like caldav feeds, Andreas Jung offers to investigate additional calendaring packages. The domain transfer is still going in the background, but communication with Rob Page has stalled. The chairman has   not managed to get in touch with Rob Page, either, but he will continue trying. Adam Groszer has investigated virtual machine solutions for Windows build and test slaves. Christian Theune has sent a proposal to the board list, due to technical and pricing reasons a virtual server at Rackspace is deemed to fit our needs best. The proposal calls for a 2-3 month trial period and, if successful, continued funding. Christian Theune moves to accept the proposal and fund the trial run, which is seconded by the secretary and accepted unanimously. The chairman directs the treasurer to work with Adam Groszer and handle payment issues. The vice chair has spent some time updating the foundation website front page. Projects -------- The release manager selection process work is done. It is now listed as a service offered by the foundation on our website[1]. Requests for ideas how to promote it further have not yielded any results yet. As far as ZTK governance issues are concerned, there are regular meetings between Hanno Schlichting, Jan-Wijbrand Kolman and Christophe Combelles as representatives of all major stakeholders. They now handle ZTK governance issues. New Business ------------ The chairman tables the svn.zope.org migration topic. Arranging the next meeting date ------------------------------- The vice chairman will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman moves to adjourn the meeting, which is seconded by the secretary and passed unanimously. The chairman adjourns the meeting at 13:26 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on June 04, 2010. The chairman bid the secretary keep these minutes on file. [1] http://foundation.zope.org/about [2] http://creativecommons.org/licenses/by-nc-sa/3.0/ jens 2010-06-04T07:24:34Z Zope Foundation Board of Directors Meeting minutes - 2010-07-07 http://foundation.zope.org/minutes/zfbod-minutes-20100707 Date and Time: Wednesday, July 7, 2010 12:30 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Seaver, Tres (Chairman) - Smith, Jan (Vice chairman) - Vagelpohl, Jens (Secretary) Guests present: - none Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications   - Zope Summit update   - calendar packahes for calendar.zope.org   - support for Windows builds - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - request for donations by ZPUGDC/Alex Clark   - revive the non-profit application process   - ZODB book funds collection - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 12:51 UTC and notes that there are no guests present. Treasurer's report ------------------ The treasurer is absent so his report is skipped. Membership committee -------------------- One new nominated member has joined, Adam Groszer. Repository committee -------------------- Andreas Jung lists two new contributors, David Blewett and Florian Friesdorf. Christian Theune is absent so the repository policy report is skipped. The chairman notes that from the original 650+ projects that were not compliant we are down to 417. He wonders if more explicit "naming and shaming" should be applied to compel the remaining projects' maintainers into action. After some discussion this item is sent to Christian Theune for inclusion in the weekly Zope developer IRC meeting agenda. Message/communications ---------------------- In absence of Christian Theune the chairman reports that some Zope summit updates have surfaced in the last Zope developer IRC meeting[1]. Andreas Jung has adjusted the calendar view on calendar.zope.org with only the banner at the top remaining to be redone and linked differently. The vice chairman volunteers to create a new banner. Adam Groszer has now successfully set up the buildbots for Windows build testing on our rackspace server. The chairman does not know if Adam is already using it to create Windows binary distributions for upload to PyPI yet, but there are signs that he is, so this project can be declared a success. The chairman wonders if payment for this account has been set up, since no one knows he will contact Adam to find out. Projects -------- Andreas Jung has drafted the current www.zope.org webmaster Michael Haubenwallner as well as the zope.de-Designer Kai Mertens and Jan Filip Hasecke as helper into the new zope.org website effort. A prototype is now up and running with a design theme of "The world of Zope". The next steps involve creating a suitable layout for this theme based on the new zope.de-design from Kai. Tabled business --------------- Due to ongoing communications issues with Rob Page the chairman has decided to table the domain name transfer issue, which is overshadowed by the larger trademark issue about the Zope trademark. He has asked Rob Page for a copy of the foundation's charter document which are not in the secretary's posession to shed more light onto the trademark agreements. New Business ------------ Last month Alex Clark from the ZPUGDC Plone/Zope user group sent an appeal for donations to the foundation. This appeal is interpreted as being too unspecific in terms of the funding purpose. Andreas Jung cites the Plone Foundations' donation history which does not directly fund user groups. The chairman states that he is against any user group funding that is not tied to a specific purpose like e.g. a Zope-related event. The secretary moves to reject Alex's request, which is accespted unanimously. The chairman notes that reviving the stalled non-profit application is on his plate, communication with the parties remains the main obstacle. He will try contacting the accountant directly. The chairman reports that Alan Runyan of Enfold Systems, who had started a donation drive for a new ZODB book, has asked if the foundation could act as a clearinghouse for those donations. However, it appears he wanted to move quicker than we are able to and is now using Enfold Systems for this purpose. Arranging the next meeting date ------------------------------- The vice chairman will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 13:26 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on July 12, 2010. The chairman bid the secretary keep these minutes on file. [1] http://zope3.pov.lt/irclogs-zope/%23zope.2010-07-06.log.html jens 2010-07-13T06:34:21Z Zope Foundation Board of Directors Meeting minutes - 2010-08-08 http://foundation.zope.org/minutes/zfbod-minutes-2010811 Date and Time: Wednesday, August 11, 2010 12:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Richter, Stephan - Seaver, Tres (Chairman) - Smith, Jan (Vice chairman) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - none Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications   - Zope Summit update   - calendar packahes for calendar.zope.org   - support for Windows builds - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - revive the non-profit application process   - events calendar changes to fix date ordering   - request for funding for KiwiPyCon - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 12:05 UTC and notes that there are no guests present. Treasurer's report ------------------ The treasurer is absent so his report is skipped. Membership committee -------------------- No members have joined since the last meeting. Repository committee -------------------- Christian Theune had no new contributors joining since the last meeting, but noted he may have forgotten to name Israel Saeta Perez at the last meeting. Christian Theune and Charlie Clark are working on improving the email message text for the repository policy checker. In the future, it will show contributor names next to projects so people can search by their contributor login. Message/communications ---------------------- Zope Summit preparations are proceeding well. Christian Theune is currently coordinating participant travel arrangements, so far 12 people have signed up. They are listed on a new Wiki page[1] for the event. Two calendar issues have come up. The vice chairman reports a technical issue that breaks the correct date sort order for events on calendar.zope.org. This issue will be solved in coordination with Andreas Jung, who is also still responsible for looking at other available calendar packages and making recommendations if better implementations are available. The Windows build support project appears to be finished. The Windows egg builder is up and running and there is some documentation. More consumer-oriented documentation is planned, as well as fine-tuning the builder schedule. The funding for this project is currently only set up for a trial period. Since no meeting participant knows when the period ends the chairman will send email to the treasurer and to Adam Groszer to confirm the schedule. A report on the desirability of further funding will be prepared so the board can decide afterwards. Projects -------- There is no website update as Andreas Jung is absent. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. The chairman has done some work coding up replacement functionality for svn.zope.org, Christian Theune suggests bringing up the topic at the Zope Summit as a place where many stakeholders are convened. New Business ------------ Small steps have been taken on the stalled non-profit application. The chairman has established contact with the lawyer who helped chartering the foundation. He has asked Rob Page for an introduction to the CPA as well. Tim Knapp has sent a request for funding for KiwiPyCon in November 2010 to the vice chairman. After some discussion about wording for a specific funding policy the vice chairman volunteers to create one. At this point most board members agree that the ZF does not have the financial resources to fund any event. The chairman calls for a vote to decline the KiwiPyCon funding request due to lack of such funds. The vote passes without Christian Theune's participation, he had apparently left the keyboard and for this reason the chairman rules to count his vote as abstention. Arranging the next meeting date ------------------------------- The vice chairman will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 12:46 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on August 16, 2010. The chairman bid the secretary keep these minutes on file. [1] http://wiki.zope.org/ztk/ZopeSummit2010 jens 2010-08-16T08:57:01Z Zope Foundation Board of Directors Meeting minutes - 2010-09-29 http://foundation.zope.org/minutes/zfbod-minutes-20100929 Date and Time: Wednesday, September 29, 2010 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Richter, Stephan - Seaver, Tres (Chairman) - Smith, Jan (Vice chairman) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - none Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications   - Zope Summit update   - calendar packahes for calendar.zope.org   - support for Windows builds - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - revive the non-profit application process   - events calendar changes to fix date ordering   - funding policy   - cross-linking request in exchange for a donation from     singaporereizen.nl - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 13:05 UTC. Treasurer's report ------------------ The treasurer is absent so his report is skipped. Membership committee -------------------- No members have joined since the last meeting. Repository committee -------------------- Alex Clark has been signed up as as contributor. The chairman brings up the number of projects on svn.zope.org still not conforming to the new guidelines. Charlie Clark is working on a report format to warn project authors more directly. Once that report is finished and authors contacted directly other measures can be considered, such as moving projects presumed abandoned off into a separate space. Message/communications ---------------------- Christian Theune reports that there are no actionable items for the board as a result of the Zope Summit at the gocept office in Halle/Saale. While several developers have agreed to pick up small specific tasks there was no general agreement on a vision for the future. Issues preventing progress are, among others, a leadership vacuum and disagreements between people concentrating on maintenance and backwards-compatibility as opposed to those favoring innovation and creativity. After some discussion the board agrees that well-prepared sprints with clear goals may help move the platform forward in a coordinated way. Those sprints can coincide with other events already frequented by developers, such as PyCon, and they should be based on community suggestions gathered in advance. The calendar packages issue is put aside for the moment as Andreas Jung is not present. The Windows build support project item was a leftover from previous agendas and can be dropped, it's done. Projects -------- There is no website update as Andreas Jung is absent. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ The chairman is trying to see the accountant who has handled the non-profit application this month in conjunction with other business at the accountant's office. The vice chair has revamped the events calendar at calendar.zope.org to use the Plone event content type. One issue remains with the presentation, Jan will ask Andreas Jung for help. The vice chair has developed a simple policy to handle requests for funding:     "The Zope Foundation is in favor of encouraging Zope     development by funding events. Currently the Zope Foundation     does not have the resources to fund any events." The secretary moves to accept this wording, seconded by the vice chair. The motion is accepted unanimously. The foundation has received a request for a link from the zope2.zope.org homepage to a company named singaporereizen.nl in exchange for an unspecified donation. The secretary argues that the foundation is not in the business of cross-linking to unrelated businesses and moves to reject the request. The motion is seconded by the vice chair and passed unanimously. The chairman instructs the secretary to forward the decision to the mail sender and thank her for the offer. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 14:02 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on October 4, 2010. The chairman bid the secretary keep these minutes on file. jens 2010-10-05T09:54:12Z Zope Foundation Board of Directors meeting minutes - 2010-11-11 http://foundation.zope.org/minutes/zfbod-minutes-20101111 Date and Time: Thursday, November 11, 2010 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Richter, Stephan - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - none Agenda ------ - Call to Order and welcome to any guests - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications   - calendar packages for calendar.zope.org - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - revive the non-profit application process   - events Calendar - vote on launch and soliciting events   - Vote on support for new EU project FOWABE   - Vote on valuation of intellectual property held by the ZF - Arranging the next meeting date - Adjournment Call to Order ------------- In absence of the chairman the secretary, Jens Vagelpohl, takes the role of acting chair for this meeting. He calls the meeting to order at 14:07 UTC. Treasurer's report ------------------ The treasurer is absent so his report is skipped. Membership committee -------------------- Contributor Jeff Rush from Richardson/TX has joined the foundation as nominated member. Repository committee -------------------- Alexander Clark and Johannes Raggam have been signed up as new contributors. Charlie Clark is still working on a better report format to provide a more obvious warning to project authors. Any further steps are currently stalled on this item. Message/communications ---------------------- The calendar packages issue is dropped from the agenda since calendar.zope.org works well for the moment. Projects -------- Andreas Jung reports that Michael Haubenwallner and Johannes Raggam are working on the site. They are very close to the final design. A demo site is available at http://zopeorg.d2m.at/ After checking the results, Andreas will notify the community and ask for feedback. Unless there are serious issues www.zope.org will be replaced before the end of the year. Michael Haubenwallner, Jens Vagelpohl and Andreas Jung will work on redirections etc. for old content and move the current site to a new address, e.g. old.zope.org. Michael Haubenwallner is responsible for transferring content into the new site. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ The non-profit application issue is postponed to the next meeting since the chairman and the treasurer are both absent. The secretary introduces a motion for the absent vice chair to call the work on the community calendar site at calendar.zope.org finished and start soliciting event suggestions for it. The motion is seconded by Stephan Richter and accepted unanimously. The secretary introduces a motion to allow Xavier Heymans to list the Zope Foundation as an official supporting organization for the EU project "FOWABE". The previous boards had extended the same support to an earlier FOWABE project proposal, which unfortunately did not succeed. Appearing as a supporting organization does not put any obligations on the ZF, but if the project proposal is successful it can translate into software and infrastructure funding for Zope and related technologies. The motion is seconded by Christian Theune and passed unanimously. The secretary introduces a related motion to attempt a valuation of intellectual property held by the Zope Foundation. This kind of valuation has already been done by the Plone Foundation[1] and would help Xavier Heymans attach more weight to the Zope Foundation as supporting organization on the new FOWABE project proposal. Christian Theune thinks he knows someone who could handle the required work. The valuation needs to be done by the end of November to be of any use for the project proposal. Christian Theune seconds the motion and it passes unanimously. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The acting chairman adjourns the meeting at 14:28 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on November 11, 2010. The acting chairman bid the secretary keep these minutes on file. [1] http://plone.org/foundation/materials/foundation-resolutions/valuation-of-plone-intellectual-property jens 2010-11-11T19:39:39Z Zope Foundation Board of Directors meeting minutes - 2010-11-30 http://foundation.zope.org/minutes/zfbod-minutes-20101130 Date and Time: Tuesday, November 30, 2010 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Poster, Gary (Treasurer) - Seaver, Tres (Chairman) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - Groszer, Adam Agenda ------ - Call to Order and welcome to any guests - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - intangible asset valuation: Putting a value to the ZF IP     like the Plone Foundation has done[1]   - vote on asking the treasurer to purchase a subscription for     QuickBooks Online Essentials to do our bookeeping   - vote on engaging the previous accountant to handle tax filings     and help with the non-profit application   - vote on pursuing the non-profit status if we did not have such     a vote in previous meetings   - vote on pursuing the non-profit status application based on     the old bylaws, or restart it with the new bylaws, which may     require redoing all filings since the initial application   - vote to ask the treasurer to inquire about nonprofit status     application fees and inform the board, and to allow the     treasurer to proceed should no objection be raised by other     board members   - vote to ask the treasurer to determine the cost of filing the     2010 tax returns with the previous accountant, and to allow the     treasurer to proceed should no objection be raised by other     board members - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 14:03 UTC and welcomes Adam Groszer as guest. Treasurer's report ------------------ Turnover of accounting and the nonprofit application have led the treasurer to communicate with the previous treasurer, Rob Page, and the accountant who handled ZF business before the current board was seated, Sean O'Connell. His discussions have led to a series of action items and votes that are detailed under New Business below. Membership committee -------------------- No new members have joined the foundation since the last board meeting. Repository committee -------------------- Matthias Broquet has been signed up as new contributor. Charlie Clark is still working on a better report format to provide a more obvious warning to project authors. Any further steps are currently stalled on this item. The chairman notes that he has seen several repository checkins where projects appear to have been updated to conform to the repository policy guidelines by someone other than an active project developer. Christian Theune will check on the person in question to avoid projects that are otherwise dead from becoming hard to distinguish from active projects just because of repository guideline updates. Message/communications ---------------------- The chairman brings up the issue of promoting the community calendar website[2]. Andreas Jung will ensure Michael Haubenwallner adds prominent links to the calendar site from the new zope.org site. Projects -------- Andreas Jung reports that Michael Haubenwallner and Johannes Raggam are still working on the site. They are very close to the final design. A demo site is available at http://zopeorg.d2m.at/ The goal remains a switchover before the end of December. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ Following up on an action item from the last meeting, Christian Theune regrets that his chosen volunteer for doing a simple valuation of Zope Foundation IP has not had the time to do so. The chairman volunteers to continue work on this item and update both Xavier Heymans and the board on his results. To revive the stagnated nonprofit application process and to fix up accounting for the current year a number of motions are introduced. The secretary introduces a motion directing the treasurer to purchase a subscription for QuickBooks Online Essentials for Zope Foundation accounting purposes. The desired subscription level allows up to three accounts and costs $24.95/month. According to the treasurer, this subscription allows a direct import of the Peachtree accounting file we have from the previous treasurer. The motion is seconded by Christian Theune and passes unanimously. The treasurer moves to officially hire Sean O'Connell to continue working as Zope Foundation accountant and handle both our taxes as well as the nonprofit application. During a short discussion both the treasurer and the chairman note that he can be very hard to get hold of, but we hope with the official go-ahead from the board he will become more responsive. The motion is seconded by the secretary and passes unanimously. Another motion deals with the nonprofit application itself. Trying to find a suitably worded motion brings up several discussion points. The board has the choice to either continue the current application, which has been made when Zope Corporation had special rights enshrined in the bylaws and which therefore raises a much higher level of scrutiny by the IRS, or to file a new application under the new bylaws. However, a new application may also imply that the ZF did not have any nonprofit status between the filing date of the original application and the filing date of the new application, potentially causing financial damage through back taxes and tax penalties. However, after speaking with the accountant the treasurer believes this may not be the case. To cover all concerns, the treasurer moves that the board empower the treasurer to restart filing for the foundation's non-profit status, if the accountant indicates that we are not at significant risk of paying taxes for previous years and the total filing cost is less than USD $1000. The motion is seconded by the secretary and passes unanimously. To get traction on the upcoming 2010 tax filing, the treasurer also moves to hire Sean O'Connell to file our 2010 taxes, if the total filing cost is less than USD $200. The motion is seconded by the secretary and passes unanimously. After these motions the chairman asks the secretary to produce a document on Zope Foundation letterhead summarizing both the nonprofit-related and tax-related motions and send it to the new accountant, Sean O'Connell, for his files. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 14:52 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on December 2, 2010. The chairman bid the secretary keep these minutes on file. [1] http://plone.org/foundation/materials/foundation-resolutions/valuation-of-plone-intellectual-property [2] http://calendar.zope.org jens 2010-12-03T09:35:22Z Zope Foundation Board of Directors meeting minutes - 2011-01-25 http://foundation.zope.org/minutes/zfbod-minutes-20110125 Date and Time: Tuesday, January 25, 2011 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Richter, Stephan - Seaver, Tres (Chairman) - Smith, Jan (Vice chair) - Theune, Christian Guests present: - Groszer, Adam Agenda ------ - Call to Order and welcome to any guests - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications - Projects   - website progress   - calendar.zope.org: Links from www.zope.org and RSS feed - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - FOWABE project: Board resolution to appoint an official ZF     representation in Europe   - New/revived nonprofit application status (Gary)   - 2010 tax preparation/interfacing with the accountant (Gary)   - Purchasing QuickBooks online (Gary) - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 13:02 UTC and welcomes Adam Groszer as guest. Treasurer's report ------------------ The treasurer is absent and his report is skipped. Membership committee -------------------- The secretary is absent so his report in his role as membership committee member is skipped. Repository committee -------------------- Rok Garbas and Thomas Massmann have signed up as new contributors. In terms of repository policy compliance Christian Theune reports about project compliance work within the z3ext namespace that is otherwise considered stalled. It turns out one person had done this work not out of interest in the particular project but as a formality. Message/communications and projects ----------------------------------- Andreas Jung is currently waiting to hear back from the principal coders of the new zope.org website, Michael Haubenwallner and Johannes Raggam. The vice chair had asked if the new zope.org calendar website at calendar.zope.org offers an RSS feed. It turns out such a feed exists, it just isn't advertised in any obvious places. Browsers will pick up on it automatically, though, since the site sets appropriate header flags. Jan will follow up with Andreas Jung to make sure a link is put in a visible spot on the main page itself. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ On request by the absent secretary, Christian Theune moves that in the event the FOWABE project receives funding the Zope Foundation will establish an official representation in Europe before the FOWABE contract is signed. The motion is seconded by the vice chair. After a short discussion the motion passes with four votes - Stephan Richter had disappeared from the keyboard and the chairman rules to record his potential vote as abstention. All remaining items under New Business are treasurer-related and are skipped due to his absence. Christian Theune is concerned about how declining activity in the various Zope-related projects have led to a declining scope of tasks and influence for the Zope Foundation. He is wondering where the foundation is headed in the next several years. The chair notes that while there are several high-profile projects that are well-maintained such as the ZTK, Grok, BlueBream, Zope2 and the ZODB, there's not a whole lot of obvious innovation happening within the Zope Foundation-governed projects. Both Christian Theune and the chairman agree that this lack of new directions needs to be addressed. Several options to increase participation and lower the barrier to contributions are mentioned, such as a distributed versioning system, tie-ins to social networking or the notion of a project incubator. Tres Seaver specifically mentions the repoze project which has left the umbrella of Zope projects because the current development processes involve too much friction or "stop energy". Christian Theune mentions Grok as another community that has moved to use their own set of mailing lists as opposed to the more general Zope development lists. Specific steps he took to improve the situation, such as the weekly developer meetings on IRC, ended up producing more overhead than value as participation dropped away. Christian feels that the general lack of direction for Zope in general is even discouraging him from doing code improvements. He mentions Zope2 as an example where it's not clear if spending time on ongoing improvement is well spent. Technology has passed us by, it seems. The chairman asks Christian to put his thoughts in writing and draft an email for the board which will be sent to all foundation members after board-level discussions. That way we can get new ideas from a wider audience than just the foundation board. The chair mentions that the board needs to start organizing the Zope Foundation annual meeting and directors' elections. He proposes March 16 as a potential meeting date that would stay within the timing guidelines set forth in the foundation bylaws. The chair will send a draft membership meeting and election announcement email to the board, based on last year's mailing. The board agrees that having a wider discussion about future goals and a new vision as discussed before the annual meeting agenda item will not fit into this timeline, it needs to be handled as an ongoing process independent of election deadlines. To cap the annual meeting date discussion the chairman moves to hold the meeting on March 16, 2011 in the #zope-foundation IRC channel on irc.freenode.net at 15:00 UTC. The motion passes unanimously. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 14:03 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken by Andreas Jung during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on January 27, 2011. The chairman bid the secretary keep these minutes on file. jens 2011-01-27T13:23:18Z Zope Foundation Board of Directors meeting minutes - 2011-02-15 http://foundation.zope.org/minutes/zfbod-minutes-20110215 Minutes of a Meeting of the Board of Directors ============================================== Date and Time: Tuesday, February 15, 2011 19:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Richter, Stephan - Poster, Gary (Treasurer) - Seaver, Tres (Chairman) - Smith, Jan (Vice chair) - Theune, Christian - Vagelpohl, Jens (Secretary) Guests present: - None Agenda ------ - Call to Order and welcome to any guests - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - Next steps in board election process   - New/revived nonprofit application status   - 2010 tax preparation/interfacing with the accountant   - Purchasing QuickBooks online - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 19:01 UTC. Treasurer's report ------------------ Before the meeting the treasurer circulated his report to the board mailing list. Highlights from the report include: - current funds are $65,803.88 - all physical foundation membership papers given to the treasurer   when taking over from the last board have now been shipped to   the secretary - Contact with the foundation accountant Sean O'Connell has been   established and the treasurer will follow up for the 2010 tax   filing and the non-profit status. The accounting firm also   invoiced the 2009 tax filings. - For the new QuickBooks Online accounting solution all attempts   to convert the old Peachtree files have failed. QuickBooks   customer support offered to handle the conversion for a   $50 fee, which the Treasurer will pursue. - For the next board period Gary would like to leave the treasurer   position. He promises to do everything necessary to leave a   "clean ship" for the next treasurer, including the Peachtree   file migration and 2010 tax filing. Membership committee -------------------- No new foundation members have been signed up since the last meeting. The treasurer notes that sponsor members should have received membership fee invoices. The secretary promises to create and send invoices for all past-due memberships as soon as possible. Repository committee -------------------- No new contributors have signed up since the last meeting. Message/communications and projects ----------------------------------- Andreas Jung is not present so the website agenda item is skipped. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ As requested by the secretary the board had a short discussion about the next steps in the board election process. At first the current treasurer wanted to decline his nomination, which would have left us one person short of filling the entire board. The board managed to convince Gary to stay on, though, which means the number of nominees who accepted their nomination is equal to the number of open seats on the board of directors. For this reason the secretary moves to consider the new board members elected by acclamation. They are: - Jung, Andreas - Poster, Gary - Rush, Jeff - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens The motion is seconded by Christian Theune and passed unanimously. The secretary will draft an email announcing the changed election process to all members. No further action is required until the annual meeting on March 16[1], where the membership will get a chance to vote on the new board. The treasurer-related items were addressed in the treasurer's report (see above). Following up on a discussion about the future of Zope started by Christian Theune during the last board meeting[2] he has sent an email detailing his observations and ideas to the board mailing list, to be discussed at this meeting. Several problems were noted. The community has splintered into many sub-communities and it's hard for newcomers to find their way. The entity Zope itself has become ill-defined and hard to explain. A perceptible lack of innovation is coming from what we consider the Zope developer community. On the one hand it might be useful to simply acknowledge that a state of maturity has been reached. There are many stable and well-maintained projects under the foundation's auspices, such as Zope 2, ZODB, zope.component, among others, and many people look for exactly that kind of stability. On the other hand innovation remains an important differentiator among web framework solutions. Ideas how to activate and harness the community's potential for innovation are needed. One such idea is to support a distributed version control (DCVS) system for our code repository. Another idea is to focus more on the core software pieces, even if it means a controversial concentration on very few projects. The chairman will draft a "president's report" to highlight how the foundation has been doing in reaching the goals set out at the start of the current board period. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 20:01 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on February 22, 2011. The chairman bid the secretary keep these minutes on file. [1] http://foundation.zope.org/board/agenda-agm-20110316 [2] http://foundation.zope.org/minutes/zfbod-minutes-20110125 jens 2011-02-24T07:33:56Z Zope Foundation General Meeting minutes - 2011-03-16 http://foundation.zope.org/minutes/annual-minutes-20110316 Date and Time: Wednesday, March 16, 2011, 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Members Present: ---------------- - Agendaless Consulting (represented by Tres Seaver) - Cameron, Tom - da Silva, Sidnei - Drake, Fred - Fulton, Jim - gocept gmbh & co. kg (represented by Christian Zagrodnick) - Groszer, Adam - McDonough, Chris - Page, Rob - Poster, Gary - Regebro, Lennart - Richter, Stephan - Rush, Jeff - Schnerring, Wolfgang - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens - Withers, Chris - York, Benji - Zagrodnick, Christian - Zetwork GmbH (represented by Jens Vagelpohl) - Zope Corporation (represented by Rob Page) Agenda ------ - Call to Order - Roll call and quorum test - Vote on the proposed meeting agenda - Zope Foundation progress report     - Progress since last year     - Tasks for the new board - Financial report - Seating of the new Board of Directors     - Election results presentation     - Vote on accepting the election results     - Thank you to the outgoing board     - Thank you to retiring board members     - Seating of the new board - Adjournment Call to Order ------------- The chairman Tres Seaver calls the meeting to order at 15:05 UTC. Roll call and quorum test ------------------------- The chairman asks for a roll call, which is done by the secretary Jens Vagelpohl. 19 nominated members and representatives for 4 sponsor members are present. The bylaws stipulations for a quorum are thus met and the chairman declares the quorum has been reached. Vote on the proposed meeting agenda ----------------------------------- The chairman asks for any disagreement with the proposed agenda. There is none and the proposed agenda is ruled adopted. Zope Foundation progress report ------------------------------- The chairman presents a look back at the outgoing board's work and suggests directions for the board elect. From the current board's todo-list[1] several items have been finished off:  - the Zope Foundation is no longer relying on ZC for    accounting and physical address  - Christian Theune and the folks at gocept managed to organize    the Zope Summit  - The SVN repository now reflects the change in code copyright    ownership, which switched from Zope Corporation to the    Zope Foundation In addition, several other achievements stand out:  - 24 new contributors have been signed up, for a new total of    422 contributors.  - ZTK release management is now handled by a dedicated release    team reflecting all "customers": Hanno Schlichting/Zope2,    Christophe Combelles/BlueBream and Jan-Wijbrand Kolman/Grok.    This team has released ZTK versions 1.0 and 1.1, which allowed    the Zope2, BlueBream and Grok teams to create their own    releases that leverage the stabilized ZTK code base.  - The Zope Foundation now has a dedicated Windows build and    test server, set up by Sidnei da Silva and Adam Groszer with    a donated software development environment from Microsoft. This    build server builds Windows release packages and tests them.  - the Python 3 porting process has started, thanks to Lennart    Regebro and Jim Fulton, among others. 7-8 of the most    depended-on ZTK packages have been ported already. Unfortunately, several items remain on the list:  - the new zope.org site effort is stalled again  - the foundation's non-profit application process has not    progressed In closing, the chairman encourages all members to start developing a new vision for the future as a group. Financial report ---------------- The treasurer Gary Poster presents the current financial status. With assets of $67,340.69 and no liabilities the foundation financials have remained stable. The most pressing issue right now is filing taxes, which will be taken up with the new accountant. The old accounting data from Zope Corporation remains locked up in Peachtree files. Gary will continue trying to get them into QuickBooks Online, the new accounting solution chosen by the board. He promises to finish off both tasks by the time the new board convenes. Seating of the new Board of Directors ------------------------------------- Tres Seaver presents the election results. Since the number of nominees ended up matching the number of open seats the board decided to forego an actual election and consider the nominees elected by acclamation. The following candidates comprise the new board: - Jung, Andreas - Poster, Gary - Rush, Jeff - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens After asking for any objections and receiving none, the chair thanks Stephan Richter, who is leaving the board, and the new member Jeff Rush. As his last act in the role of foundation chairman, Tres Seaver rules the new board seated. Adjournment ----------- The outgoing treasurer Gary Poster moves to adjourn the meeting, which is seconded by the secretary. After receiving a majority of 16 votes for adjournment the outgoing chairman adjourns the annual meeting at 15:43 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on March 19, 2010. The chairman bid the Secretary keep these minutes on file. [1] http://foundation.zope.org/board/todo_2010 jens 2011-03-20T10:00:14Z Zope Foundation Board of Directors meeting minutes - 2011-04-06 http://foundation.zope.org/minutes/zfbod-minutes-20110406 Minutes of a Meeting of the Board of Directors ============================================== Date and Time: Wednesday, April 6, 2011 20:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Rush, Jeff - Seaver, Tres - Smith, Jan - Vagelpohl, Jens Guests present: - None Agenda ------ - Call to Order - Election of officers   - chair and president   - vice chair and vice president   - secretary   - treasurer - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - 2010 tax preparation/interfacing with the accountant   - Purchasing QuickBooks online - Arranging the next meeting date - Adjournment Call to Order ------------- As the previous board's chair, Tres Seaver assumes the position of temporary chair and calls the meeting to order at 20:04 UTC. Election of officers -------------------- Andreas Jung nominates Tres Seaver as chairman and president. The nomination is seconded by Jens Vagelpohl. No further nominations are put forward. Tres Seaver accepts and is thereby elected as new chairman and president of the Zope Foundation. Jens Vagelpohl nominates Jan Smith as vice chair and vice president. Andreas Jung seconds the nomination. Jan Smith accepts the nomination and after receiving no further nominations the chairman rules Jan Smith elected as vice chair and vice president of the Zope Foundation. Jens Vagelpohl nominates himself for the position of board secretary, seconded by Jan Smith. With no further nominations received the chairman rules Jens Vagelpohl elected as new secretary of the Zope Foundation Board of Directors. The former treasurer Gary Poster is absent, and since his input is desired for the treasurer election the board agrees to postpone filling the post of Zope Foundation treasurer. The chairman asks the secretary to kick off a discussion about potential treasurer candidates on the board mailing list. In summary, the following officers are now elected: - Chairman and president: Tres Seaver - Vice chair and vice president: Jan Smith - Secretary: Jens Vagelpohl Treasurer's report ------------------ Since the previous treasurer is absent and no new treasurer has been elected this report is skipped. Membership committee -------------------- No new foundation members have been signed up since the last meeting. Repository committee -------------------- Andreas Jung reports two new contributors who have signed up since the last meeting, Érico Andrei and V. V. Suresh. Message/communications and projects ----------------------------------- The new zope.org website is slowly moving towards completion, according to Andreas Jung. The demo site is available at http://zopeorg.d2m.at. Last visual fixes are pending and some content needs to be updated. A beta release is scheduled for early May under a new hostname beta.zope.org. Last fixes to content and design are scheduled until the end of May/early June. Preparation of old.zope.org (the current zope.org site) will happen during the beta phase mid-May. Andreas Jung will announce the beta site on the various community mailing lists once it's ready. The chairman asks if there is a way other people can participate in converting content from the old zope.org site as well as the Zope Foundation website at foundation.zope.org. Jeff Rush volunteers to help, he will get access through the zope.org webmaster Michael Haubenwallner. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ Since all items under New Business require participation by the previous treasurer they are skipped. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 20:24 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on April 08, 2011. The chairman bid the secretary keep these minutes on file. jens 2011-04-09T13:00:57Z Zope Foundation Minutes of a Meeting of the Board of Directors - May 11, 2011 http://foundation.zope.org/minutes/zfbod-minutes-20110511 Minutes of a Meeting of the Board of Directors ============================================== Date and Time: Wednesday, May 11, 2011 12:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Rush, Jeff - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens Guests present: - None Agenda ------ - Call to Order - Election of officers   - treasurer - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - 2010 tax preparation/interfacing with the accountant   - Purchasing QuickBooks online - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 12:02 UTC. Election of officers -------------------- The last officer position to be filled for the new board period is treasurer. An earlier email to the board list asking for suitable candidates received no replies. Board member Jeff Rush signals interest but would like to know more about the duties and the time required for the position first. He will send email to the previous treasurer, Gary Poster. In case his candidacy does not work out the secretary will send email to the general foundation membership list soliciting candidates from outside the board of directors. Treasurer's report ------------------ Since the previous treasurer is absent and no new treasurer has been elected this report is skipped. Membership committee -------------------- No new foundation members have been signed up since the last meeting. Repository committee -------------------- Andreas Jung reports two new contributors who have signed up since the last meeting, Jamie Lentin and Lukasz Nowak. Message/communications and projects ----------------------------------- With the new repository software and policy test email format in place the agenda point about repository policy monitoring and community communication will be dropped. The new zope.org website is now available for testing and feedback at http://beta.zope.org. Andreas Jung plans on doing the final rollout for the first half of June. He has sent email to the zope-dev mailing list asking for feedback. He also asks if the persons involved could invoice the Zope Foundation directly for their part of the $2500 budget instead of going through him, which is accepted by the board. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ Since all items under New Business require participation by the previous treasurer they are skipped. Christian Theune asks if there is any plan in place for work to be done by the board during this board period. The chairman would like to revive an earlier email conversation about future projects, started by Christian in February, to come up with specific tasks. Other potential tasks were discussed at a BoF meeting during the last Python Conference. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 12:34 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on May 17, 2011. The chairman bid the secretary keep these minutes on file. jens 2011-05-17T11:17:20Z Zope Foundation Minutes of a Meeting of the Board of Directors - June 15 2011 http://foundation.zope.org/minutes/zfbod-minutes-20110615 Date and Time: Wednesday, June 15, 2011 12:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Rush, Jeff - Seaver, Tres - Smith, Jan - Theune, Christian - Vagelpohl, Jens Guests present: - da Silva, Sidnei - Groszer, Adam Agenda ------ - Call to Order - Election of officers   - treasurer - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Message/communications - Projects   - website progress - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - 2010 tax preparation/interfacing with the accountant   - Purchasing QuickBooks online - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 12:00 UTC and welcomes the two guests. Election of officers -------------------- The chairman notes that we need a plan to fill the still-vacant treasurer position soon. The previous treasurer had gone ahead and informed the one interested candidate, Jeff Rush, about the treasurer duties. Jeff is now willing to take the position, provided Gary loads the current accounting data into the already-purchased online accounting package. According to Jeff Gary wants to do so over an upcoming holiday. The chairman convinces Jeff to take on the position today. The secretary moves to appoint Jeff Rush as new treasurer and is seconded by Andreas Jung. The motion passes unanimously, so Jeff Rush is now the foundation's treasurer. Treasurer's report ------------------ Since the previous treasurer is absent and the new treasurer has no data to work with this report is skipped. Membership committee -------------------- The secretary reports one pending sponsor membership, Nexedi SA from France. An invoice has been sent out and their membership will become active when the funds arrive. Repository committee -------------------- Andreas Jung reports two new contributors who have signed up since the last meeting, Joel Bohmann and Martin Peeters. The chairman mentions that Joel is a student taking part in the Google Summer of Code (GSoC) program. He works on porting Pyramid dependencies to Python 3. Message/communications and projects ----------------------------------- Andreas Jung has been too busy so far this month to make any real website progress. He hopes to tackle the last remaining steps during EuroPython this month. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ Since all items under New Business require participation by the previous treasurer they are skipped. The chairman will talk to the new treasurer and set up contact with the foundation's accountant some time this month. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle to plan the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 12:23 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on June 24, 2011. The chairman bid the secretary keep these minutes on file. jens 2011-06-29T05:55:32Z Zope Foundation Minutes of a Meeting of the Board of Directors - 2011-08-16 http://foundation.zope.org/minutes/zfbod-minutes-20110816 Date and Time: Tuesday, August 16, 2011 12:00 UTC jens 2011-08-17T10:45:20Z Zope Foundation Minutes of a Meeting of the Board of Directors - 2011-10-19 http://foundation.zope.org/minutes/zfbod-minutes-20111019 Date and Time: Tuesday, October 19, 2011 12:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Jung, Andreas - Poster, Gary - Rush, Jeff (treasurer) - Seaver, Tres (chair) - Vagelpohl, Jens (secretary) Guests present: - Groszer, Adam - da Silva, Sidnei Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting   - repository policy monitoring and community communication - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - Purchasing QuickBooks online   - Status update server upgrade   - Resolution thanking Michael Haubenwallner for his service     as zope.org webmaster   - Application from Johannes Raggam to take over as zope.org     webmaster. - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 12:00 UTC and welcomes two guests, Adam Groszer and Sidnei da Silva. Treasurer's report ------------------ Gary is still working with Jeff to hand over treasurer duties. Jeff now has account access but still needs paperwork from Gary. Once he receives the papers, Jeff can continue the process by applying for a debit card etc. The secretary reminds Jeff and Gary about several outstanding invoices that need to be paid, especially those involving international wire transfers. Jeff will inquire about the wire transfer options at the bank. If he needs any help, Gary and Jens can provide assistance filling out wire transfer paperwork. Membership committee -------------------- No new members have joined since the last meeting. Repository committee -------------------- Andreas Jung reports that Cedric de Saint Martin and Tom Gross have joined as contributors. We now have a different process for committer applications as the old zope.org site is officially retired and replaced by a static version and Jim Fulton has created a new website for maintaining user accounts. New contributors now send their application to a dedicated list. Andreas Jung has updated the contributor application process documentation accordingly. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. The secretary notes that since the new contributor account management is no longer shackled to the old zope.org site and the LDAP server on the old server infrastructure a repository move becomes much easier. New Business ------------ The chairman had visited the foundation accountant's office but found that none of the previous contacts work there anymore. He will try again to reach Shawn O'Connell by phone to get a status update. The treasurer has researched the options for buying access to QuickBooks Online. He will do the actual purchase when his ZF account debit card is issued. The server upgrade (replacing the oldest of the two hosted servers with a new one) is still underway. Only download.zope.org and the mailing lists need to be moved at this point. The move will take longer, but not cause additional cost beyond the originally approved budget. The secretary moves to thank Michael Haubenwallner for his long service as zope.org webmaster. Gary Poster seconds the motion and all are in favor. Andreas Jung proposes to send Michael a gift as well, which is introduced as a motion by the secretary and passed unanimously. The board instructs the treasurer to procure the gift. The secretary moves to accept Johannes Raggam's offer to become the new zope.org webmaster, which is seconded by the treasurer and passed unanimously. Arranging the next meeting date ------------------------------- The secretary will set up a Doodle for the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 12:44 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on October 25, 2011. The chairman bid the secretary keep these minutes on file. jens 2011-10-25T12:45:42Z Zope Foundation Minutes of a Meeting of the Board of Directors - 2011-11-07 http://foundation.zope.org/minutes/zfbod-minutes-20111107 Date and Time: Monday, November 7, 2011 20:00 UTC jens 2011-11-13T21:49:11Z Zope Foundation Minutes of a Meeting of the Board of Directors - 2011-12-06 http://foundation.zope.org/minutes/zfbod-minutes-20111206 Date and Time: Tuesday, December 6, 2011 20:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Poster, Gary - Rush, Jeff (treasurer) - Seaver, Tres (chair) - Smith, Jan (vice chair) - Vagelpohl, Jens (secretary) Guests present: Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - International wire transfer options for invoice payment   - ERP5 as alternative to QuickBooks Online   - Purchasing QuickBooks online   - Status gift for Michael Haubenwallner   - Status update server upgrade   - Selecting a new release manager for Zope   - Zope code on GitHub   - Date for the next membership meeting - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 20:04 UTC. Treasurer's report ------------------ The attempts at getting the local branch Gary has been using to cooperate with the branch close to the treasurer are still ongoing. Gary and Jeff will try once more to ask their contact persons to call each other. The secretary moves to empower the treasurer to open a new bank account for the Zope Foundation should this last-ditch effort fail. The motion is seconded by the treasurer and passes unanimously. Gary as the previous treasurer has handled all bill payments so far. There are no outstanding invoices at this point. Membership committee -------------------- No new members have joined since the last meeting. Repository committee -------------------- The repository committee report is skipped because Andreas and Christian are absent. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ The chairman still has not managed to reach the foundation accountant Sean O'Connell. The previous treasurer has researched the international wire fees charged by the current bank, which are very high. The secretary suggests looking at PayPal for international transactions. The treasurer and the secretary will look at their respective ends to see if PayPal is a viable and cheaper option. There hasn't been any further movement on the question about using ERP5 instead of QuickBooks Online for accounting. No one has stepped forward to explain how the foundation's requirements can be met by ERP5 without requiring additional effort on the treasurer's or the accountant's part. The secretary suggests dropping the issue and proceeding with the original plan to purchase QuickBooks Online once the current treasurer has the required banking access. The proposed gift for Michael Haubenwallner to thank him for his work as zope.org webmaster has not been purchased yet. Gary steps forward to do it, he will contact the secretary for any necessary details. The server upgrade is complete. All services have been migrated to the new server. The old server is scheduled to be decommissioned by the hosting company on December 17. For the Zope release manager decision the board has two options to consider. Laurence Rowe has signaled interest, and Jens Vagelpohl proposed a solution involving a steering committee like we have e.g. for the ZTK. Unfortunately the release manager selection process has become intermingled with the code hosting issue. Therefore the chairman suggests making the release manager question part of the agenda for the upcoming membership meeting. The board discussed the issue of Zope code being hosted on GitHub and Laurence Rowe's request to "bless" these repositories as official code repositories. Currently the board has asked Laurence to consider these as "scratch pads" only, the official code hosting still remains on svn.zope.org. The chairman doubts that hosting code on GitHub fits the Zope Foundation's charter as guardian of the Zope code base. Several reasons against moving to GitHub were identified, such as being able to maintain the legal trace of ownership through a secure contributor identification mechanism or the added work of switching the contributor signup and maintenance workflows to GitHub. Furthermore, features argued to lower the barrier to contributorship such as GitHub pull requests, which could be picked up and checked in by a verified contributor, violate the Zope Foundation contributor agreement which specifically bars a contributor from checking in "significant" contributions that he does now own. The contributor has to guarantee that he has the right to the contributed code in order to assign copyright to the Zope Foundation. Last but not least, the board does not know if Laurence's opinion represents the majority of foundation members, only they can make a binding decision on such an important topic. On the flip side, board members mentioned that GitHub does indeed offer a mode where contributor access can be controlled and contributors safely identified. The chairman suggests the foundation could handle Git/Gitweb hosting using the foundation's own infrastructure. The secretary in his role as admin volunteers to handle the setup if and when that alternative is chosen, but a wholesale conversion of all projects on svn.zope.org may represent a large chunk of work. In the end the board agrees to put the code hosting issue to a vote at the next membership meeting, which will happen in late Q1/2012. The board will prepare draft resolutions for the membership to vote on. As for the next membership meeting date, the board decided on Friday, March 16. As the US PyCon is held March 9-11 the treasurer suggests holding a BoF-session at Pycon for inofficial foundation input gathering. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle for the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 21:05 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on December 09, 2011. The chairman bid the secretary keep these minutes on file. jens 2011-12-09T06:24:46Z Zope Foundation Minutes of a Meeting of the Board of Directors - 2012-01-10 http://foundation.zope.org/minutes/zfbod-minutes-20120110 Date and Time: Tuesday, January 10, 2012 20:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Seaver, Tres (chair) - Smith, Jan (vice chair) - Theune, Christian - Vagelpohl, Jens (secretary) Guests present: Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting - Repository committee   - new committers since the last meeting - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - Opening a new bank account or salvaging the old one   - Explore PayPal for international wire transfers   - Purchasing QuickBooks online   - Status gift for Michael Haubenwallner   - Changes to committer agreement to clarify new process   - Announcing the annual meeting schedule - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 20:02 UTC. Treasurer's report ------------------ Neither the current nor the previous treasurer are present so this report is skipped. Membership committee -------------------- No new members have joined since the last meeting. Repository committee -------------------- Giacomo Spettoli joined as contributor in mid-December. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ The chairman finally reached the foundation accountant, Sean O'Connell of PBGH. They discussed the current state of the non-profit application as well as tax accounting and tax returns. The accountant believes we are effectively tax-exempt, but there's no official IRS communication to that effect. Tres will continue to dig and follow up via email. In addition to the IRS the chairman notes that documents need to be filed with the Delaware State Corporation Commission as well to keep our corporate status updated. The secretary has investigated PayPal as international wire transfer method and it turns out to be much cheaper than the fees charged by our current bank. He looked at the fee structure from the standpoint of a foreign vendor both sending money to and receiving money from the Zope Foundation. A similar check from the ZF perspective is outstanding, the treasurer and Gary Poster both promised to look into it. The QuickBooks Online purchase is still pending. It continues to be blocked by the banking problems we have. The gift for Michael Haubenwallner has been sent and received. The secretary has changed the contributor agreement form to reflect the changes in our contributor application workflow. He moves to use the changed form as the official form from this point on. The motion is seconded by the vice chair and passes unanimously. The chairman reminds the secretary to prepare email to the current set of sponsor members in order to get them to renew their membership for 2012. The chairman will also ask the treasurer and Gary to follow up with treasurer reports via email. He will also email the board about annual meeting announcements. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle for the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 21:31 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on January 12, 2012. The chairman bid the secretary keep these minutes on file. jens 2012-01-12T10:28:18Z Zope Foundation Minutes of a Meeting of the Board of Directors - 2012-01-31 http://foundation.zope.org/minutes/zfbod-minutes-20120131 Date and Time: Tuesday, January 31, 2012 20:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Poster, Gary - Rush, Jeff (treasurer) - Seaver, Tres (chair) - Smith, Jan (vice chair) - Vagelpohl, Jens (secretary) Guests present: Agenda ------ - Call to Order - Treasurer's report   - treasurer turnover process - Membership committee   - new members since last meeting   - Sponsor member reminder email to renew in 2012 - Repository committee   - new committers since the last meeting - Tabled items   - domain name transfer Zope Corporation to Zope Foundation   - migrating the SVN repository to a ZF-controlled host - New Business   - New/revived nonprofit application status   - Documents to be filed with the Delaware State Corporation Commission     to keep up the ZF incorporation status   - Opening a new bank account or salvaging the old one   - International wire transfer options for invoice payment   - Purchasing QuickBooks online   - Annual meeting announcements - Arranging the next meeting date - Adjournment Call to Order ------------- The chairman calls the meeting to order at 20:01 UTC. Treasurer's report ------------------ Gary Poster sent in a report via email before the meeting. The combined foundation funds stand at $ 62,657.35. Gary has sent all treasurer documents to the current treasurer. Gary has been contacted by Corporation in Delaware about Delaware taxes, due March 1, he has handed all information to Jeff Rush, who promised to work on this before the deadline. He also announces that he will not stand as a board candidate for the next board period. Membership committee -------------------- No new members have joined since the last meeting. The reminder email for sponsor members to renew their membership has not been sent out yet. The board discusses options for message wording. The secretary will handle composing and sending the email. Repository committee -------------------- The repository committee report is skipped because Andreas and Christian are absent. The chair and the secretary have not noticed any new applications coming in. Tabled business --------------- The domain name transfer and Subversion repository move items remain tabled. New Business ------------ The chairman is still trying to complete the trail of old documents regarding the non-profit application and any tax-related issues. Some of it is in the box of documents Gary Poster sent the treasurer, who promises to go through the contents and scan the relevant papers. The chairman asks for opinions on the draft annual meeting announcement email. The board agrees that it's in good shape for sending out. The announcement will not just go to internal foundation lists but to the community as a whole. Any items that might need debating will be handled via email to the foundation list beforehand. The goal is to have a roll-call style vote at the meeting. Arranging the next meeting date ------------------------------- The vice chair will set up a Doodle for the next meeting date. Adjournment ----------- The chairman adjourns the meeting at 20:26 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all participating directors on February 07, 2012. The chairman bid the secretary keep these minutes on file. jens 2012-02-07T14:09:30Z