Zope Foundation minutes http://foundation.zope.org/minutes/rss faassen 2010-01-20T22:46:21Z Zope Foundation Minutes of a Meeting of the Board of Directors - April 21 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080421 Date and Time: Monday, April 21, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-05-21T10:46:11Z Zope Foundation Minutes of a Meeting of the Board of Directors - May 6 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080506 Date and Time: Monday, May 6, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-05-21T10:49:25Z Zope Foundation Minutes of a Meeting of the Board of Directors - August 4 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080804 The agenda is accepted as follows: eric 2008-08-18T14:46:11Z Zope Foundation Minutes of a Meeting of the Board of Directors - August 18 2008 http://foundation.zope.org/minutes/zfbod-minutes-20080818 The agenda is accepted as follows: eric 2008-10-01T20:28:35Z Zope Foundation Minutes of a Meeting of the Board of Directors - October 15 2008 http://foundation.zope.org/minutes/zfbod-minutes-20081015 Date and Time: Monday, August 18, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-11-13T15:58:07Z Zope Foundation Minutes of a Meeting of the Board of Directors - October 29 2008 http://foundation.zope.org/minutes/zfbod-minutes-20081029 Date and Time: Wednesday, October 29, 2008, 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-11-13T16:01:32Z http://foundation.zope.org/minutes/zfbod-minutes-20081114 Date and Time: Friday, November 14, 2008, 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation eric 2008-12-09T10:10:41Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090106 Date and Time:    Tuesday, January 06, 2009, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present:     Martijn Faassen Jens Vagelpohl Eric Casteleijn The chairman calls the meeting to order at 14h03m UTC. Agenda ------ The agenda is accepted as follows: * IP transfer to the Foundation * New board elections * Miscellaneous * Adjournment IP transfer to the Foundation ----------------------------- Martijn will ask Rob to (re)send the IP transfer document to the ZF Board list for thorough discussion. New board elections ------------------- The secretary will review the new bylaws to determine how much time needs to be between announcement and the election of a new board, and will work on a draft announcement. Jens will kick off a discussion of the voting procedure on the list. Miscellaneous ------------- The chairman and the other attendees wish everyone a happy new year. The ZF site is out of date, the different documents need to be updated so that they are in agreement with the new bylaws. Martijn agrees to go through them and bring everything that he can't resolve immediately to the list. Eric will reduce the clutter in the left hand navigation of the site. Adjournment ----------- The next ZF BoD meeting is scheduled for Tuesday, 2009-01-20 14:00 UTC The chairman adjourns the meeting at 14h20m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on Feb 24 2009. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:42:54Z Minutes of a Special Meeting of the Zope Foundation http://foundation.zope.org/minutes/zf-special-meeting-20081212 Date and Time:    Friday, December 12, 2008, 17:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Members Present:     * Eric Casteleijn (representing Infrae) who holds the proxies of   Andreas Jung and Jens Vagelpohl. * Rob Miller * Stephan Richter who holds the proxy of Alec Mitchell * Jan Smith * Aroldo Souza-Leite (representing Gfu Cyrus Cologne) * Sidnei da Silva * Christian Zagrodnick (representing Gocept and himself) * Daniel Havlik who holds the proxies of Christian Theune and Thomas   Lotze * Dmitry Vasiliev * Jim Fulton who holds proxies of Amos Latteier, Mark Hammond and   Nathan Yergler * Florian Lindner * Jodok Batlogg (representing Lovely Systems) * Gary Poster * Tres Seaver * Martijn Faassen who holds the proxies of Philipp von Weitershausen   and Tarek Ziadé * Chris McDonough * Kiran Jonnalagadda * Albertas Agejevas * Marius Gedminas * Lennart Regebro * Rocky Burt * Chris Withers * Zachery Bir * Brian Sutherland * Sathya Rangaswamy (representing Zeomega) * Martijn Pieters * Rob Page (representing Zope Corporation and himself) * Fred Drake Jr. * Benji York * Janko Hauser The chairman calls the meeting to order at 17h00m UTC. Agenda ------ The agenda is accepted as follows: * introduction to the new bylaws * revoking of proxies * voting * voting results Introduction to the new bylaws ------------------------------ The chairman welcomes the attending members. He explains that the current bylaws were based on those of the Eclipse foundation, which shortly after adoption were discovered to be too heavyweight for the kind of organization the Zope Foundation aims to be. Evolving the existing bylaws into something more appropriate and manageable was attempted but failed. The proposed bylaws are based on the bylaws of the Python Software Foundation, with some improvements that the PSF itself is intending to implement. They were also brought into line with the fact that the Zope Foundation expects to conduct most of its meetings and communication on-line. The major differences between the current and the proposed bylaws are: * Making changes to the bylaws becomes easier. * There will be only three classes of members:   1. Nominated Members, an individual and free membership that      replaces the old 'committer' and 'associate' memberships.  There      will no longer be any formal relation between being a Zope      Committer and becoming a Foundation Member.   2. Sponsorship Members, members who financially sponsor the      Foundation.   3. Emeritus Members, members who retired from active membership. Tres Seaver moves that the Foundation adopt the new bylaws as proposed on http://foundation.zope.org/bylaws/zope_foundation_bylaws.pdf Stephan Richter seconds the motion. Revoking of proxies ------------------- No members who sent in a proxy form are present. Voting ------ The secretary explains the voting procedures, and calls the members to vote one by one. Voting Results -------------- Out of 52 members (of all classes) 41 were present in person or by proxy, and those present voted unanimously for the motion, which means the motion is carried, and the new bylaws are adopted. adjournment ----------- The chairman thanks everyone for attending and for their vote, and extends happy holiday wishes to all. The chairman adjourns the meeting at 18h12m UTC. These minutes were written by the secretary, Eric Casteleijn, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on 2008-02-24. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:49:05Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20081209 Date and Time:    Tuesday, December 09, 2008, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present:    Martijn Faassen Rob Page Eric Casteleijn The chairman calls the meeting to order at 14h03m UTC. Agenda ------ The agenda is accepted as follows: * special meeting preparations * miscellaneous special meeting preparations ---------------------------- An announcement/reminder needs to be sent out to the membership. Martijn sketches the agenda for the special meeting: 17:00: Welcome, brief introduction to the bylaws 17:10: anyone who proxied and is there speak up 17:15: start of the vote the vote 17:35: concluding the vote, end of meeting He will expand on that a little and publish it on the site, and notify the secretary when that's done so that he can send out the reminders. A final reminder will be sent out two hours before the meeting starts. The procedure for the vote is determined as follows: The secretary will call out the names of the members one by one (and who they are proxied by, where applicable), and ask them to send him their vote by private message. He will confirm each vote to the voter. miscellaneous ------------- No miscellaneous points are raised. adjournment ----------- The next ZF BoD meeting is scheduled for Tuesday, 2009-01-06 14:00 UTC The chairman adjourns the meeting at 14h20m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on Jan 20 2009. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:52:07Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20080120 Date and Time:    Tuesday, January 20, 2009, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present:     Martijn Faassen Rob Page Tres Seaver Jens Vagelpohl Eric Casteleijn The chairman calls the meeting to order at 14h03m UTC. Agenda ------ The agenda is accepted as follows:     * vote on the IP transfer document     * number of seats on the next board     * decision on the voting procedure to use for the next board       election     * approval of updated versions of various documents (particular       the committer agreement, IP policy, membership agreement)     * transferring existing members to the new membership structure     * joining the PSF, PF vote on the IP transfer document -------------------------------- Rob recuses himself from the discussion and the subsequent vote. The dates in the document still have to be changed. Tres moves that the document be adopted. The document is adopted unanimously. The chairman expresses his thanks to Zope Corporation. Rob will send a copy to the chairman to sign. number of seats on the next board --------------------------------- Tres moves that the bylaws be amended to allow the board to set the number of seats for a new board. This motion is accepted unanimously. Martijn moves that the next board have seven members. This motion is accepted unanimously. decision on the voting procedure to use for the next board election ------------------------------------------------------------------- After the membership has been migrated to the new classes, (see: `transferring existing members to the new membership structure`_ ) the board will send out a call for nominations for the next board. This call will include (a link to) the updated membership list, so people know who is eligible. Tres volunteers to write a plan with which mailing list to use for the votes, how the votes are to be counted, how nominations are to be secured, and a time-line. approval of updated versions of various documents (particular the committer agreement, IP policy, membership agreement) ----------------------------------------------------- Jens has worked on updating the official Zope Foundation documents. The status of the individual documents:   * The committer agreement: this has been updated from the current     Zope Corporation agreement. The main difference is that the     committer's employer no longer needs to sign the agreement.   * The Intellectual Property Policy: Rob is writing a completely     revised version.   * Membership agreement: Exists, but still needs to be compared to     that of the Python Software Foundation. The committer agreement is adopted unanimously. Stipulating the removal of paragraph 3.3, the membership agreement is adopted unanimously. The Zope Public License version 2.1 is unanimously adopted as the official license for the Zope Foundation. transferring existing members to the new membership structure ------------------------------------------------------------- The minimum annual sponsorship fee is set to US$399. The email message Jens composed is approved for sending to the membership. Unresponsive members will be nominated for emeritus membership, and the membership will vote to approve. The deadline for replies from the members is set to January 31st. joining the PSF, PF ------------------- This discussion is moved to the mailing list. Adjournment ----------- The next ZF BoD meeting is scheduled for Tuesday, 2009-02-10 14:00 UTC The chairman adjourns the meeting at 15h02m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on Feb 24 2009. The Chairman bid the Secretary keep these minutes on file. eric 2009-02-24T07:59:17Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090330 Date and Time: Monday, March 30, 2008 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens In absence of an elected chairman the meeting is called to order at 16:07 UTC. Agenda ------ There is no official agenda for this (first) meeting of the newly elected board, the following items are discussed during the course of the meeting: - selection of board officers including Chairman, Vice Chairman,   Treasurer and Secretary - selection of pending bylaws amendments to forward to the   foundation membership Selection of board officers --------------------------- Rob Page is nominated and elected as the Treasurer without any opposing votes. After a short discussion about the types of board officers required by the current bylaws (President, Treasurer, Secretary) the board decides to combine the President and Chairman duties as well as the Vice President and Vice Chairman positions. Martijn Faassen agrees to a nomination as Chairman if he gets help from a Vice Chairman. Tres Seaver is nominated for the Vice Chairman position. Martijn Faassen is elected unanimously as new Chairman, and Tres Seaver is elected unanimously as Vice Chairman. Jens Vagelpohl volunteers for the Secretary position and is elected unanimously. Selection of bylaws amendment proposals --------------------------------------- Before this meeting Jens Vagelpohl had tabled a set of bylaws amendment proposals for consideration by the new board. At this meeting he asked which of these amendments to forward to the membership as official bylaws amendments so they can enter the 15 day notification period as presicribed by the bylaws in paragraph 10. The board was unable to agree on all proposals, but instructs the secretary to publish a set of five amendments to the membership mailing list so those can start the 15 day notification period and then become part of the bylaws. These bylaws changes touch the following bylaws topics: - member admission process - board election process - board of directors size - sponsor member fee assessment - clearing up majority wording Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 16:59 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on April 1, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-02-24T07:59:17Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090317 Date and Time:    Tuesday, March 17, 2009, 14:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: Martijn Faassen Jens Vagelpohl Rob Page Eric Casteleijn Tres Seaver The chairman calls the meeting to order at 14h04m UTC. Agenda ------ The agenda is accepted as follows:    * SugarCRM    * Updating the minutes online    * Posting our minutes to the zope-dev list?    * Contributor agreement (cryptography?)    * Counting the votes    * Conducting the general meeting    * Preliminary discussion about roles in the next SugarCRM -------- The decision to adopt SugarCRM for the finances of the Zope Foundation is postponed and left to the next board. Updating the minutes online --------------------------- The chairman notes not all Board Meeting minutes are online and directs the secretary to publish them or to push those who have not approved them so that he can. Posting minutes to the zope-dev list ------------------------------------ Martijn feels that posting the minutes to zope-dev or possibly another mailing list may engage more people with the work the foundation is trying to do. Jens feels it will provoke at lot more unproductive or polemic discussion. No conclusion is reached, and this issue is also left for the new board to deal with. Contributor agreement --------------------- The new version of the contributor agreement is approved with textual corrections as discussed on the mailing list. Final ratification will have to be done by the next board. Counting the votes ------------------ The votes are counted. Jens volunteers to announce the result to the foundation and zope-announce mailing lists. The secretary is directed to write a message to the nominees that did not get elected this time and thank them for running. Conducting the general meeting ------------------------------ Martijn will work on an agenda for the general meeting. Adjournment ----------- The chairman adjourns the meeting at 14h51m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on April 7, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-04-07T20:30:34Z Minutes of a General Meeting of the Zope Foundation http://foundation.zope.org/minutes/annual-minutes-20090319 Date and Time:    Thursday, March 19, 2009, 17:00 UTC Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation Members Present: Sidnei da Silva Martijn Faassen Jim Fulton Rob Miller Chris McDonough Lennart Regebro Gary Poster Tres Seaver Jens Vagelpohl Chris Withers Benji York Christian Zagrodnick Stephan Richter Brian Sutherland Infrae (represented by Eric Casteleijn) Agendaless Consulting (represented by Chris McDonough) Gocept (represented by Christian Zagrodnick) Zope Corporation (represented by Rob Page) ZOPYX Ltd. & Co. KG (represented by Andreas Jung) This makes 19 members present out of a total of 38, which meets the quorum of 1/3 of the membership. The chairman calls the meeting to order at 17h00m UTC. Agenda ------ The agenda is accepted as follows:    * Welcome    * Quorum tally    * Agenda    * Bylaws transition    * Foundation progress report    * Financial report    * Seating the new board    * Arranging the first meeting of the new board    * Adjournment Bylaws transition ----------------- The chairman explains that after the bylaws transition past September, the membership status of those who had been foundation members before the transition was in a limbo state. The board tried to resolve this by mailing everyone on the membership list and asking them to confirm that they would like to be a member of the Zope Foundation under the new bylaws. People who did not respond to this mail were removed from the membership list and from the foundation mailing list. The Board of Directors did not do as much as it could have to remind the people who were dropped from the membership that this was about to happen and how they could prevent it. After it was brought to the attention of the board that there was a number of members who were unaware of and/or unhappy with their membership status changed, all those who were removed without any confirmation that that was what they wanted were contacted and notified of this meeting, but very short in advance. The board asks the members present if they feel that the meeting should be adjourned in light of these events. The members present do not deem this necessary and the meeting continues as scheduled. Tres moves that members who have still not replied to any attempt to contact them be converted to emeritus members. Jens seconds the motion. The motion is carried with 14 votes for and none against. Zachery Bir, Mark Hammond and Florian Lindner will become emeritus members, unless they notify the foundation that they wish otherwise within one week from this meeting. Foundation progress report -------------------------- The chairman reports that work was done on the new.zope.org site, but this project was canceled due to lack of progress and licensing issues around the commissioned layout. The Chairman reports that extensive negotiations with the Zope trademark holders have taken place, but that in the end transferring the trademarks to the Zope Foundation proved too costly. He feels that despite this, progress has been made, and there is still a possibility such a transfer may happen in the future. The chairman reports that the foundation was fully transitioned to a new set of more workable bylaws. The bylaws are still being tweaked, and the membership will be kept informed of any proposed changes. The chairman reports that progress was made on transfer of copyrights from Zope Corporation to the Zope Foundation. The agreement has been signed by both parties, and what remains to be worked out are logistics and community aspects of the transfer. Financial report ---------------- The treasurer reports that as of this date, the Zope Foundation has $69,451.15 in the bank and no material liabilities. There is one recurring expense of EUR170 (~$230) for hosting infrastructure. Non-recurring expenses during 2008, and 2009 thus far, have been limited to tax and corporate requirements. The Zope Foudnation continues to pursue non-profit status. The application for such status was referred to the head office in Washington, DC in January, and is now waiting in a first-in-first-served queue. In the meantime the Foundation is filing its tax returns under the presumption that the non-profit status will be awarded. Seating the new board --------------------- Tres reports the election results as follows: Method: Meek STV with Droop-Dynamic-Fractional threshold Number of total ballots: 26 Number of invalid or empty ballots: 0 Number of ballots used in the count: 26 9 candidate running for 7 seats. Winners are Martijn Faassen, Stephan Richter, Tres Seaver, Jens Vagelpohl, Rob Page, Andreas Jung, and Christian Theune. These election results are uncontested by any member present. The old board is thanked for all their hard work. The new board is seated. Arranging the first meeting of the new board -------------------------------------------- A date for the first meeting of the new board will be set on the mailing list. Adjournment ----------- The chairman adjourns the meeting at 17h56m UTC. These minutes were written by the secretary, Eric, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on April 10, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-04-10T07:10:50Z Minutes of a Meeting of the Board of Directors http://foundation.zope.org/minutes/zfbod-minutes-20090424 Date and Time: Monday, April 24, 2009 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Seaver, Tres - Theune, Christian Agenda ------ - Call to Order - Adoption of Agenda - Minutes (Jens) - Treasurer's Report (Rob) - Secretary needs membership forms, old correspondence - Committer coordinater needs existing contributor forms - Membership application workflow - Hosted CRM Evaluation (Jens) - Additional "limbo" members - Fast-track membership nominations - Hosting proposal (Jens) - Contributor coordinator, replacing Jim - Committer application workflow - Updated applications (naming ZF as joint copyright owner) due from   all committers - Next meeting; Call to Order ------------- The chairman calls the meeting to order at 16:07 UTC. Adoption of Agenda ------------------ The agenda is adopted unanimously. Minutes ------- Since the secretary is not present this topic is skipped. It is noted that this agenda point may be moot since minutes are accepted by email vote following each meeting, anyway. Treasurer's Report ------------------ The treasurer reports receipt of membership dues for sponsor members as well as outging payments for hosting. The treasurer will prepare a report on any outstanding sponsor member dues after the meeting. There is no update on the non-profit status application. It is still pending with the IRS. Secretary needs membership forms, old correspondence ---------------------------------------------------- Since the secretary is not present this topic is postponed to the next board meeting. The secretary had announced on the board list that he has received all documents from the former secretary, Eric Casteleijn. Committer coordinater needs existing contributor forms, new committee --------------------------------------------------------------------- The committer coordinator, which has to be appointed, needs the old committer forms. Those forms are currently maintained by Jim Fulton, but he does not want to continue maintaining the committer information. The board decides to split the committer coordination responsibilities up. The board secretary will be responsible for keeping copies of all committer agreements. A newly created committee is responsible for vetting newly received forms and granting access to the repository. The committee will then forward the committer agreements to the board secretary for safekeeping. The board agrees that the new committee charged with accepting committers must be governed by clear rules. Andreas Jung will write a proposal for these rules and present them to the board after the meeting. The board votes on a new version of the committer agreement[1]. The new version includes fields for entering name and email for an existing committer that can vouch for the applicant. Having an existing committer support any new applicant is a requirement. The secretary is charged with uploading the new form to the foundation website after the meeting. Due to the copyright changeover all existing committers must sign the new committer agreement. Since it is easier to derive a list of existing committers from the user database on svn.zope.org than from the pile of paper applications on file with Jim Fulton, the board decides to use the user database on svn.zope.org to generate a list of record of existing committers. This list can be used to communicate the new committer agreement policy to each committer. The existing committer agreements are archived and retained as record proving that pre-changeover commits are assigned to the Zope Foundation as well. Membership application workflow/Committer application workflow -------------------------------------------------------------- The board discusses the workflow currently in place for joining the foundation and for becoming a Zope committer. It is decided that both these will be handled by different committees, a repository committee for handling committer applications, and a membership committee for handling membership applications. The repository committee will be staffed by Jim Fulton and Christian Theune. The membership committee would best be chaired by the secretary, so staffing the membership committee is deferred to the next board meeting when the secretary is present. Miscellaneous topics -------------------- Rob Page brings up the recent discussions on the zope-dev@zope.org mailing list about the different directions for Zope 2, Zope 3, and the newly minted Zope Toolkit. He emphasizes the need for the Zope Foundation to participate directly in those discussions as they affect the intellectual property the ZF is tasked with protecting. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 17:03 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to notes taken during the meeting by Andreas Jung. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on May 1, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://foundation.zope.org/agreements/ZopeFoundation_Committer_Agreement jens 2009-05-01T13:51:01Z Zope Foundation Minutes of a Meeting of the Board of Directors - May 20 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090520 Date and Time: Wednesday, May 20, 2009 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to order - Operational issues     - use of a CRM for committer or membership tracking     - A ZF dedicated fax nr? - Financial report     - any dues not yet paid?     - what about members who paid but had no new agreement yet?     - Non-Profit status - Committer members transfer     - Transfer of existing contributor forms to secretary     - Gathering of existing committer member data from svn.zope.org     - Transfer of existing committer members     - Another signover of copyright for "limbo time"? - Repo committee     - New committers since last meeting     - Improvements to the procedure for new committers     - Changing the copyright attribution in the repo to the foundation - Membership     - New members since last meeting     - Sponsor member signup procedure - Zope branding issues - Next meeting Call to Order ------------- The chairman calls the meeting to order at 14:02 UTC. Operational issues ------------------ Rob Page and Jens Vagelpohl had been looking at a hosted version of SugarCRM for membership management and are both in favor of using it for the Zope Foundation. After a brief discussion about the pros and cons of using a CRM system it is decided to evaluate it for its membership tracking abilities first and foremost. Tres Seaver and Stephan Richter volunteer to ask personal contacts of theirs for low-cost access to salesforce.com as a second CRM evaluation candidate. The chairman moves that if there is no progress on salesforce.com access the Zope Foundation will sign up for a SugarCRM account, which is approved by the board. Presently, the Zope Foundation and Zope Corporation share a fax number. Rob Page suggests that the ZF sign up for their own Fax number, feeding into the foundation-info@zope.org list. The board votes to purchase a ZF fax-to-email account, which Rob puts into action during the meeting. The new fax number is +1 (703) 842-8076. Financial report ---------------- The treasurer Rob Page reports that there has not been a recent cross-check of sponsor member applications versus incoming payments, and promises to send out such a report before the next meeting. The non-profit application appears to have moved forward. There has been no official IRS notification, but they finally did accept the ZF non-profit tax return, which they never did before. This is seen as an indicator of positive progress for the application. Committer members transfer -------------------------- Rob states that the existing committer agreements have not yet been sent to the secretary since he is in the progress of scanning them so Zope Corporation retains a record, which they need for the copyright transfer. The secretary points out that he has a script ready to pull current committer data directly from the svn.zope.org server. This list of addresses can then be used to email every committer and ask them to sign the new committer agreement. The process for committer transfer is outlined as below by the chair and voted in unanimously: - Tres Seaver will send a reminder email to the developer lists   asking committers to ensure their membership information on the   zope.org website is current since it feeds the LDAP backend.   Tres actually sent this mail during the meeting. - Jens Vagelpohl will send the actual email asking committers   to send in a new signed committer agreement during the last   week in May, including a cut-off date by which those who have   not sent in a new agreement will be barred from checking code   into the Zope Foundation repositories. The deadline for   sending in new agreements is set to June 17. The cut-off   date for removing write access for unresponsive committers   is set to June 26. - Before the cut-off date the board will compare the previous   committer membership with the group that sent in new agreements   to detect unresponsive members and try to reach them again.   This is planned for June 19. - as the last step, unresponsive members are cut off after   June 26. Once the transfer is complete, the Zope Foundation and Zope Corporation will execute another copyright transfer to cover those code contributions that came in after the first transfer but before the committer transfer, since legally those contributions' copyright went to Zope Corporation again. Repo committee -------------- Christian Theune has no new committers to report about since he could not get the information from Jim Fulton in time. In order to improve committer application handling, Andreas Jung had prepared a draft approval policy document, located at https://docs.google.com/Doc?id=dg94xjw3_54cdgrwvg5&hl=en. The chairman moves to accept the draft, which the board approves unanimously. Andreas will polish the document and store it on the ZF website. He will also update the "how to become a contributor" document on docs.zope.org to reflect the content of this document (along with a link to it). Membership ---------- Jens Vagelpohl reports that three new Nominated Members have joined the Foundation since the last meeting. They are Julien Anguenot, Eric Casteleijn, and Wolfgang Schnerring. There is a pending sponsor member application from GFU Cyrus AG in Germany, which the treasurer announces have paid in full. They will be added to the membership roster as well. Several board members note that the ZF website does not have much information about becoming a sponsor member. Rob Page volunteers to make improvements to the signup page. Zope branding issues -------------------- Following up on several discussions on Zope-related developer lists, the chair announces the state of discussions he has had with Jim Fulton and Stephan Richter about the perceived branding issues regarding Zope, Zope 3 and the new Zope Toolkit. They plan on reducing some of the confusion by announcing that the Zope 3 brand will be mostly subsumed by the Zope Toolkit brand. In response to concerns that the current websites need adjustments to reflect this new policy, the chairman will round up people to help make the necessary updates. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:11 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on May 25, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-05-25T20:29:08Z Zope Foundation Minutes of a Meeting of the Board of Directors - June 23 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090623 Date and Time: Tuesday, June 23, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Financial report     - Dues not yet paid     - Non-Profit status update     - Accounting invoice - Operational Issues     - Updates on CRM queries     - Decision on CRM adoption - Membership Committee     - New members since last meeting     - Transfer of existing contributor forms to secretary     - Sponsor member signup procedure update - IP Committee     - Scheduling future assignment of copyright for commits made       in "limbo time" - Repo committee     - Update on request for new committer agreements     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Website     - website progress - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:01 UTC. Treasurer's report ------------------ The treasurer reports that there were no material changes since the last meeting. The foundation has received the first accounting invoice, which is approved unanimously with the understanding that accounting invoices will become a regular item, so they do not need to be approved every time. All sponsor memberships are paid in full. The treasurer continues to work on separating foundation financials from Zope Corporation financials in order to make it easier for non-ZC candidates to take up the treasurer role on future boards. In the future, the foundation will also receive invoices from SugarCRM (see SugarCRM-related points below). Operational issues ------------------ Stephan Richter and Tres Seaver were unsuccessful trying to come up with a low-cost alternative to SugarCRM. The chairman moves to make SugarCRM the CRM solution to be used by the foundation's board, which is passed unanimously. Rob Page has signed the foundation up for a 6 month membership with up to 10 accounts. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last meeting in May. The process of forwarding old contributor agreements from Zope Corporation to the secretary is not finished as the scanning effort takes a lot of time. This item is put on the agenda for the following board meeting. On a related note the chairman brings up the issue of forms such as contributor forms being sent to Zope Corporation via snail mail. Rob moves to eliminate the snail mail option as described on the forms and only allow email or fax submission. The vote is carried unanimously in favor. Christian Theune volunteers to edit the forms on the foundation website. Following a discussion from the last board meeting, the chairman notes that the sponsor membership signup instructions on the website have been improved. IP Committee ------------ The foundation needs to sign a followup IP transfer to cover all those contributions from the time the original agreement was signed until the time when only contributors who have signed the new contributor  agreement have write access to the repository. Rob notes this followup IP transfer document can only be finalized after the deadline for cutting repository access for those committers who have not responded to the board's request for new contributor agreements has passed and access has been restricted accordingly. Repo committee -------------- The secretary reports that from a total of 294 notes sent to existing contributors and asking them to send in the new contributor agreement 141 responded with new agreements, 6 asked to be removed, 27 could not be reached because the email address is no longer valid, and 120 have not responded. Several board members volunteer to check the list of non-responders and follow up in person with anyone they know. Repository access will be restricted early next week, probably on June 29 or 30. Christian Theune reports one new contributor signed up, Sebastian Douche. Christian will document the process to admit new contributors and make it available for the board on the foundation website. He will coordinate with Andreas Jung, who has authored another document on contributor admission. The issue of files in the repository that contain copyright headers in need of change is discussed. Christian Theune volunteers to write a script that will automate this process, which will affect at least all trunk branches. The impending change will be communicated to the developers in time. Website ------- The current status remains unchanged. A design has been agreed on, but there is no HTML or CSS output yet. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:47 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on June 24, 2009. The Chairman bid the Secretary keep these minutes on file. jens 2009-06-24T07:46:25Z Zope Foundation Minutes of a Meeting of the Board of Directors - July 20 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090720 Date and Time: Monday, July 20, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Dues not yet paid     - Non-Profit status update - Operational Issues     - Status CRM - Membership Committee     - New members since last meeting     - Transfer of existing contributor forms to secretary - Repo committee     - Update on new committer agreement transfer procedure     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - No more snailmail address in contributor form - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Website     - website progress - New business     - EU FOWABE project update - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:03 UTC. Treasurer's report ------------------ The treasurer reports that all sponsor memberships are paid in full. The non-profit status application is still under way, the IRS has sent yet another set of questions. Rob Page will prepare a response with the help of the chairman as needed. The chairman notes that the new bylaws should simplify the response and address all IRS concerns stemming from old bylaws stipulations. The response must be submitted by the end of July. Operational issues ------------------ The hosted SugarCRM instance is in place but currently unused due to the secretary traveling until the end of July. In August, Rob Page will set up a meeting with the secretary to discuss any changes in the CRM instance to support our use cases. After that we can  start entering data. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last meeting in June. The process of forwarding old contributor agreements from Zope Corporation to the secretary is still held up on scanning the old agreements. These are now finished all the way through 2008, so only documents dated 2009 are left. Rob Page will then send the scans to the secretary for archiving. Repo committee -------------- The secretary has finished the contributor agreement transfer. Repository write access has been removed for all those former contributors who have not signed the new agreement on June 30. No complaints have been received so far. Out of 295 existing contributors 6 asked to be dropped, 26 could not be reached anymore, 104 did not send in a new signed agreement, and 158 responded with a signed agreement. Christian Theune reports two new contributors signed up, Balazs Ree and Fabio Tranchitello. A planned meeting between Christian Theune and Andreas Jung to show Andreas how to admit new contributors was cancelled, they will communicate in private to arrange it again. Christian Theune reported on his work to automate copyright header adjustments in the Subversion repository to change any mentioning of Zope Corporation into Zope Foundation. A first version has been checked in [1] and has seen some light testing. There are a couple unanswered questions about how to handle copyright preambles without copyright years. Christian will continue work on the script and provide instructions for running it. Following issues with contributor forms that were sent to the ZF via postal mail Christian Theune has modified the contributor agreement form to omit any postal mailing instructions. Only submission via Fax or email is documented now. IP Committee ------------ Now that all contributors have been migrated to the new contributor agreement a second copyright transfer document can be signed by Zope Corporation and the Zope Foundation. The second document covers all contributions from the time the first document was signed up to the contributor agreement transfer completion. The chairman will sign a new transfer agreement and send it to Rob Page as the Zope Corporation representative. Website ------- Andreas Jung reports that the people tasked with producing the HTML and CSS for the agreed-upon design are currently on vacation, so nothing has been done yet. Andreas will send them a reminder email asking for a schedule. If there is no timely response the ZF will seek new volunteers for this task. New Business ------------ The chairman reports on the ZEA-led FOWABE project participation. The proposal has not passed the second round of EU review, so no further foundation involvement is required. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:31 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on July 23, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://svn.zope.org/Sandbox/ctheune/foundation/fix-copyright.sh?rev=102031&view=markup jens 2009-07-23T15:34:51Z Zope Foundation Minutes of a Meeting of the Board of Directors - August 25 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090825 Date and Time: Tuesday, August 25, 2009 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Page, Rob - Seaver, Tres - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update     - Add Stacey Peterson as authorized account manager and       check signer     - Approve account changes made in reaction to the       check forgery issues we had - Operational Issues     - Status CRM - Membership Committee     - New members since last meeting     - Transfer of existing contributor forms to secretary - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Message     - Getting the message out that Zope 3 has now been       refocused as "Zope Toolkit". - Website     - website progress - New business - Next meeting Call to Order ------------- The chairman calls the meeting to order at 14:02 UTC. Treasurer's report ------------------ The treasurer has applied for an extension to answer the latest questions from the IRS in the non-profit application process. He is currently preparing the response and plans on sending it to the chairman for review the following week. The treasurer would like to add Stacey Peterson, VP of Finance at Zope Corporation, as an authorized account manager and check signer. She has been doing the actual accounting work so far, and it would make the treasurer's work easier if she could manage accounts and sign checks herself. The motion is passed unanimously. Since the last board meeting the treasurer had to deal with several instances of forged checks drawn on the foundation account. It appears that publishing the account information online is not safe, so it was removed from the foundation website. The treasurer also had to open a new bank account, move all funds over, apply for new checks, and re-issue all valid outstanding checks as well as apologize to those vendors who got caught up in it. The chairman moves to approve all actions performed by the treasurer in the process of fixing the check forgery issues. All directors present vote in favor, with the exception of the treasurer, who recuses himself from this vote. Speaking for the foundation the chairman expresses his appreciation for the extra work done by the treasurer. Operational issues ------------------ After the last board meeting the treasurer and the secretary had a conference call to hash out any database changes needed to support our use cases. The treasurer will apply those in the coming week, at which point the secretary can start entering membership and committer data. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last board meeting. The process of forwarding old contributor agreements from Zope Corporation to the secretary is now finished. The agreements have been received and archived by the secretary. Repo committee -------------- No repo committee members are present so this point is skipped. IP Committee ------------ The treasurer as Zope Corporation representative promises to send a new IP transfer agreement for the IP accumulated during "limbo time" to the chairman the following week. Message/Website --------------- The chairman notes that the meaning of Zope Toolkit among developers is still inconsistent, but he believes it will work itself out over time. There's still the open issue of publishing a new website to reflect the new project structures. The effort has spawned two separate "deliverables" so far, a design by Alma Ong which has not yet been put into HTML as well as a Sphinx-based website in SVN[1] with most content in place. There is also a static HTML version available[2]. The chairman would like the almost-done content to be published, even without the new design applied. This would make it easy for contributors to help on content. Specifically, he would like the www.zope.org front page and a few sub-pages to be replaced by this new content. The secretary would like to wait for input from Andreas Jung, who is steering the design work, before any decisions are made. In lieu of a specific decision the board decides to make the presentation/website effort its main focus for the remainder of this year. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 14:30 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on August 30, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://svn.zope.org/zope-story-website/ [2] http://svn.zope.org/zope-story-website/branches/static_zope_story/ jens 2009-08-30T12:09:13Z Zope Foundation Minutes of a Meeting of the Board of Directors - September 24 2009 http://foundation.zope.org/minutes/zfbod-minutes-20090924 Date and Time: Thursday, September 24, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Richter, Stephan - Seaver, Tres - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Operational Issues     - Status CRM - Membership Committee     - New members since last meeting - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Message     - Getting the message out that Zope 3 has now been       refocused as "Zope Toolkit". - Website     - website progress - New business     - Zope talks at PyCon - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:00 UTC. Treasurer's report ------------------ The treasurer is not present so this point is skipped. Operational issues ------------------ The secretary is still waiting for the necessary database changes to be applied on our SugarCRM instance by the treasurer. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last board meeting. IP Committee ------------ The chairman is still waiting for the copyright assignment agreement from Rob Page in his function as Zope Corporation representative. Repo committee -------------- The contributor process is now documented on docs.zope.org[1]. In the future, the ZF aims to publish a full list of contributors. Six new contributors have signed up since the last meeting: - Souheil Chelfou (trollfot) - Takeshi Yamamoto (tyam) - Jan-Carel Brand (jancarel) - Cillian de Roiste (cillian) - Patrick Gerken (do3cc) - Timo Stollenwerk (tisto) Further progress on the copyright statement changes inside the Zope Foundation repositories is blocked until the "limbo time" copyright assignment agreement has been signed. Message/Website --------------- Andreas Jung reports that the zope2.zope.org website[2] will go live at the end of September, to coincide with the release of Zope 2.12.0. As far as the current www.zope.org is concerned, he is working on a concept together with its webmaster, Michael Haubenwallner. The concept may ask for a budget to be allocated by the Zope Foundation, which is receiving positive feedback from the board. The details will be discussed once Andreas presents his plans. The chairman wants to ensure that content created by Brad Allen and others at PyCon is integrated into this new www.zope.org site. He agrees to provide the content to Andreas who will integrate it. The ZTK and its message are progressing. Stephan Richter believes that a release and a consistent story line can be done within a month. New business ------------ Stephan Richter reminds the board that the talks submission deadline for PyCon is approaching. He himself has volunteered for the form development panel, and the board chairman would like to see at least a few Zope talks for PyCon. He suggests a talk about the ZTK and its progress on dependency refactoring. Stephan Richter will spend some time working on such a talk. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:24 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on September 25, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://docs.zope.org/developer/becoming-a-contributor.html [2] http://zope2.zope.org jens 2009-09-25T07:29:17Z Zope Foundation Minutes of a Meeting of the Board of Directors - November 2 2009 http://foundation.zope.org/minutes/zfbod-minutes-20091102 Date and Time: Monday, November 02, 2009 16:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Operational Issues     - Status CRM     - Thoughts on improving membership data quality - Membership Committee     - New members since last meeting - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Website     - website progress - New business     - Giving support to "FOSS-ORI" by being listed as       supporting organization - Next meeting Call to Order ------------- The chairman calls the meeting to order at 16:04 UTC. Treasurer's report ------------------ The treasurer has no update on the non-profit status. He is still completing the new set of documentation required by the IRS. Operational issues ------------------ After the treasurer has applied his database changes to the basic SugarCRM database the secretary has completed entering information for all members and contributors into the CRM system. The CRM is now functional and available to board members. Working through every single membership and contributor record has highlighted deficiencies in the current set of membership records. Contributor information is complete and up-to-date due to the fact that every contributor was asked to submit the new contributor agreement or be locked out. The board did not require existing foundation members to submit a new membership agreement, though. The secretary suggested picking up this topic again next year since having to submit yet another signed paper may not be received well by the membership at this time. The secretary will personally follow up on incomplete sponsor membership documentation, though. Membership Committee -------------------- The secretary reports that no new members have joined the foundation since the last board meeting. The chairman suggests a membership drive to gain more members. As a prerequisite, the foundation needs to come up with a clear message what it means to be a member, and what members can do to help the foundation, and by extension the community as a whole. IP Committee ------------ The chairman has now signed the copyright assignment agreement and it is on the way back to Zope Corporation to be countersigned by Rob Page in his function as Zope Corporation representative. Once Rob has signed it he will forward it to foundation-info@zope.org via email or Fax for the secretary to archive. Repo committee -------------- Christian Theune reports that no new contributors have signed up since the last meeting. The copyright assignment changeover script has seen some testing on live Subversion data now. Final runs can be made once the copyright assignment agreement has been archived by the secretary. Right now there is some confusion about the best way to perform the copyright assignment switch. Christian Theune has heard that a simple replacement of the existing copyright assignment with one that assigns to the Zope Foundation may not be fully correct. The alternative is to retain the original copyright assignment and add a second assignment for the Zope Foundation. These assignments would be qualified by the copyright years affixed to each assignment, similar to the way Python itself displays its copyright assignments when the user types "copyright" at the interpreter prompt. Christian could not find any conclusive documentation, so after a short discussion the chairman suggests a vote on the "additive" copyright assignment strategy. A majority votes for following the example set by Python and adding a new copyright assignment next to the existing assignment, qualified with the year 2009. Christian Theune will change the script accordingly. Website ------- Andreas Jung is working with the current zope.org Webmaster, Michael Haubenwallner, on the new site structure. For the site design Andreas suggests re-using the design currently being developed for the relaunch of www.zope.de, which will be done as a set of reusable Plone design templates. He further suggests contracting out the necessary changes for zope.org to the company currently developing the www.zope.de-Design, Banality. Andreas feels the work can be done on a budget of EUR 2500 and he will clear up any design copyright issues with Banality. The chairman then moves to require any design to be used by the foundation to come with a license that allows free layout and design changes by the foundation without any limitations, to avoid the licensing issues hampering the previous new.zope.org effort. The motion is seconded and carried unanimously. To support the current website progress the chairman then moves to implement Andreas' suggestions and award a EUR 2500 budget to Banality for zope.org design work, which passes unanimously as well. To avoid delays the chairman sugests to keep the scope small and the amount of pages minimal. Pages should only be added as content of a suitable quality is produced. Andreas will delegate most content work to Michael Haubenwallner. New business ------------ Xavier Heymans from ZEA Partners had sent email to the chairman and the secretary suggesting supporting organization status for FOSS-ORI[1]. This status entails no obligations other than an official statement of support for the goals pursued by FOSS-ORI, which are deemed worthwhile by the board. The chairman moves to make the Zope Foundation a supporter for FOSS-ORI, which is seconded and passed unanimously. Adjournment ----------- The chairman asks the secretary to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 16:45 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on November 4, 2009. The Chairman bid the Secretary keep these minutes on file. [1] http://www.foss-ori.org/ jens 2009-11-05T07:56:02Z Zope Foundation Minutes of a Meeting of the Board of Directors - November 23 2009 http://foundation.zope.org/minutes/zfbod-minutes-20091123 Date and Time: Monday, November 23, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Page, Rob - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Membership Committee     - New members since last meeting - IP Committee     - Updated copyright transfer agreement for commits made       in "limbo time". - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation - Foundation message and Website     - the foundation needs to come up with a clear message what       it means to be a member, and what members can do to help       the foundation, and by extension the community as a whole.     - website progress - New business - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:03 UTC. Treasurer's report ------------------ The treasurer has no update on the non-profit status. He is still completing the new set of documentation required by the IRS. The chairman volunteers to take over some documentation. Membership Committee -------------------- One new nominated member has joined the foundation since the last meeting, Hanno Schlichting. IP Committee ------------ Rob Page as Zope Corporation representative has countersigned the second copyright transfer document. The second copyright transfer, which dealt with any contributions falling between the time of the first agreement and the new contributor agreements coming into force, is now finalized. Repo committee -------------- Christian Theune reports that two new contributors have signed up since the last meeting, Daniel Holth (a referral from Chris McDonough) and Anant Ponnusamy, vouched for by Baiju Muthukadan. The copyright assignment changeover script is currently being finalized. The last organizational hurdle, the second copyright transfer agreement, has now been removed and the copyright assignments are ready to be updated. Foundation message and Website ------------------------------ The chairman reminded the board about the need to make the foundation more relevant, both to paying and nonpaying members. Currently, the foundation works to organize the developer community, and to act as a decision maker or arbiter for decisions that cannot be made by single community members. One organizational item that has continued to be problematic is the zope.org website, which will be the focal point in the near term. The chairman hopes that increasing the foundation's relevance for members will drive membership growth. The question remains where the foundation should present itself to the community, since there is no Zope Foundation event yet. Other foundations have their own conference, such as the Plone conference organized by the Plone Foundation, or PyCon for the Python Foundation. After a short discussion about the pros and cons of organizing our own conference versus riding on the coattails of existing conferences or packaging it as a sprint the topic is tabled for discussion on the board mailing list. Andreas Jung will spend time this week on the website issue. New business ------------ No new business is brought up. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:30 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on November 25, 2009. The chairman bid the secretary keep these minutes on file. jens 2009-11-25T20:55:56Z Zope Foundation Minutes of a Meeting of the Board of Directors - December 15 2009 http://foundation.zope.org/minutes/zfbod-minutes-20091215 Date and Time: Tuesday, December 15, 2009 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Richter, Stephan - Seaver, Tres - Theune, Christian - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Membership Committee     - New members since last meeting - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - Announcing the copyright attribution change completion       to the zope-dev mailing list - Website     - website progress - Foundation message     - Message formulation     - Zope Summit? - New business - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:03 UTC. Treasurer's report ------------------ The treasurer is not present and no report was presented. The chairman notes that he has started work on the IRS questionnaire regarding non-profit status. Membership Committee -------------------- No new members have joined since the last meeting. Repo committee -------------- Andreas Jung reports that one new contributor has signed up since the last meeting, Carlos de la Guardia. The copyright assignment changeover script is currently being finalized, hopefully to be released shortly. Christian Theune promises to notify developers via the zope-dev mailing list when the script is ready to be run on the repository. Website ------- According to Andreas Jung there was some progress on the German www.zope.de-redesign, which will be shared with zope.org. The board reiterates that any design accepted for zope.org must be available for reuse by other Zope user groups, ideally by having a single agreement between the designer and the Zope Foundation to put the design into the software repository under the Zope Public License. Andreas Jung will discuss the licensing issues with the design company, banality. Foundation message ------------------ The chairman has not yet emailed his thoughts for a foundation message to the board mailing list for consideration. Stephan Richter starts a discussion about the future of Zope 3 and providing an upgrade path from Zope 3 to the Zope Toolkit (ZTK). He is receiving requests from Zope 3 users concerned about the future of their Zope 3-based projects. From his viewpoint the "ZTK is the new and refocused Zope 3" message is not sufficient because Zope 3 had a much larger set of packages. One strategy emerging from the discussion is to leverage the zc.buildout "extends" mechanism to present an upgrade starting point by making their buildout configuration extend the ZTK package version definition, and go from there. Stephan Richter will propose a coherent message for Zope 3 to flesh out with the help of the Zope Toolkit steering group. If the proposed strategy requires any substantial new development work Stephan will prepare a second document explaining what needs to be done. The idea for a Zope Summit is touched briefly with a rough time frame in the second half of 2010. The chairman will put his thoughts into a board list emal for discussion. New business ------------ The vice chairman reminds the board that plans for the next annual meeting and board election need to be prepared. Part of this preparation could be a membership drive since being able to vote for the board is the most tangible membership benefit at this point. The vice chairman volunteers to develop a set of  potential meeting dates and preparation schedules. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:37 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on December 16, 2009. The chairman bid the secretary keep these minutes on file. jens 2009-12-17T11:55:13Z Zope Foundation Minutes of a Meeting of the Board of Directors - January 14 2010 http://foundation.zope.org/minutes/zfbod-minutes-20100114 Date and Time: Thursday, January 14, 2010 15:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation Directors Present: - Faassen, Martijn - Jung, Andreas - Richter, Stephan - Vagelpohl, Jens Agenda ------ - Call to Order - Treasurer's report     - Non-profit status update - Membership Committee     - New members since last meeting - Repo committee     - New committers since last meeting     - Changing the copyright attribution in the repo to the       foundation     - Announcing the copyright attribution change completion       to the zope-dev mailing list - Website     - website progress - Foundation message     - Message formulation     - Zope Summit? - New business     - ZF domain name management     - Zope 2 release manager selection process     - ZTK governance structure issues     - Foundation directors election scheduling     - BlueBream - Next meeting Call to Order ------------- The chairman calls the meeting to order at 15:05 UTC. Treasurer's report ------------------ The treasurer is not present and no report was presented. The chairman notes his disappointment over the continuing lack of progress on the non-profit status application, despite having invested his own time and despite repeated promises from the treasurer. Membership Committee -------------------- The secretary reports that a sponsor membership application has been received from ZeOmega. Their membership will be activated when the treasurer reports the payment as cleared. Repo committee -------------- Andreas Jung reports that one new contributor has signed up since the last meeting, Thomas Desvenain. Since Christian Theune is not present the reports on copyright changeover status are moved forward to the next meeting. Website ------- Michael Haubenwallner has continued work on the new zope.org site structure. The design, which is being created for the new DZUG e.V. zope.de site and then shared with the Zope Foundation and applied to zope.org has hit a snag. At the last DZUG e.V. board meeting it became obvious that the design's legal status and reusability is not completely clear, which is a big sticking point with the Zope Foundation. Andreas Jung will follow up on the legal status with the project manager on the DZUG board to clarify how the new design could be reused. Foundation message ------------------ The chairman asks to postpone the message and Zope summit discussions to the next meeting. New business ------------ The secretary reports on his plans to move foundation-related domain name management from Zope Corporation to the foundation. Currently, Zope Corporation owns and manages all domain names used by the Zope Foundation. The foundation has been receiving offers for useful domain names currently held elsewhere, so the idea to centralize ZF domain management has been born. The chairman moves to vote on bringing Zope Foundation domain management under the auspices of the board, which is accepted unanimously. The secretary calls for a follow-up vote authorizing foundation funds to be spent for domain transfers and registrations and all members vote in favor as well. The secretary volunteers to handle domain management for the board, and to interface with Zope Corporation to transfer all those domains that are used by the Zope Foundation. He reports that in earlier discussions with Rob Page it was agreed that zope.com and zope.net will remain with Zope Corporation as those are important for their business. In a message to the zope-dev mailing list Andreas Jung has announced that he will relinquish his release manager post for Zope 2 soon. Since release manager selection has been a totally ad-hoc process without wider input before the secretary proposes to introduce some order. He suggests developing a simple process for soliciting release member candidate suggestions on a major release basis and then choosing a qualified candidate, roughly modeled on the Plone Foundation's process. He moves to vote whether the Zope Foundation should spend time on developing such a process, which receives a unanimous vote in favor. The secretary will develop a generic procedure that can be used to select a new Zope 2 release manager, but also for other top-level projects like Grok, the ZTK, etc. if they choose. The secretary will also notify the zope-dev list that such a process is forthcoming by replying to Andreas' original notice. The chairman, who has been heading the ZTK steering committee, feels that the structures he has tried to put in place for moving the ZTK forward have failed. Authorities put in place appear to be ignored, and committment to the ZTK itself has been lacking.  He is currently discussing the matter with the other steering committee members and will make a discussion about its future as well as his own involvement shortly. The chairman notes that preparations for the upcoming Zope Foundation directors election have stalled. He wants to get them restarted and the election scheduled as soon as possible. He also announces that he will not stand for re-election this time. The chairman will contact Tres Seaver again, who had volunteered to organize the schedule. On a lighter note, Stephan Richter points out that the BlueBream project, started by Baiju Muthukadan, is looking very promising as an upgrade path for current Zope 3 users. The chairman suggests an ad-hoc board resolution, which commends Baiju for his work and recognizes BlueBream and its importance. He hopes it will move into a top-level project position alongside other important Zope Foundation projects such as Grok, Zope 2 or the ZTK. This resolution is passed unanimously. Adjournment ----------- The chairman asks the vice chairman to solicit suggestions and opinions for the next meeting date. The results will be announced on foundation-board@zope.org once they are ready. The chairman adjourns the meeting at 15:40 UTC. These minutes were written by the secretary, Jens Vagelpohl, according to the notes taken during the meeting. These minutes were posted to the foundation-board@zope.org mailing list and approved by all directors on January 15, 2010. The chairman bid the secretary keep these minutes on file. jens 2010-01-15T13:40:07Z