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Zope Foundation Board of Directors meeting minutes (2013-01-07)

Minutes of a Meeting of the Board of Directors
==============================================

Date and Time: Wednesday, January 7, 2013 20:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Page, Rob (later)
- Rush, Jeff (treasurer)
- Seaver, Tres (chairman)
- Smith, Jan (vice chair)
- Souza-Leite, Aroldo
- Vagelpohl, Jens (secretary)

Guests present:


Agenda
------
- Call to Order
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
- Old business
  - domain name transfer Zope Corporation to Zope Foundation (tabled)
  - migrating the SVN repository to a ZF-controlled host (tabled)
  - New/revived nonprofit application status
  - PayPal account status update
- New business
  - GitHub / git.zope.org migration
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
The chairman calls the meeting to order at order at 20:07 UTC.


Treasurer's report
------------------
The treasurer filed his report via email to the board list before 
the meeting.

Due to the credit card charge restrictions appearing again charges 
from Hetzner and Rackspace were blocked. This has been cleared up 
with the bank and all charges have now gone through.

PayPal has finished evaluating our business account application and 
all restrictions have been removed. The treasurer and the secretary 
have access to the account.

With the PayPal issue solved the treasurer will now contact Gary 
Poster to transfer all remaining funds from the old bank account 
to the new bank, which will probably cost us $30 in wire fees.

The secretary asks what the actual email address is that people 
will use to send money to the Zope Foundation, this is not clear 
from the PayPal account configuration. The treasurer will make sure 
the address "treasurer@zope.org" will work for this account.


Membership committee
--------------------
No new members have joined since the last board meeting.


Repository committee
--------------------
No new contributors have joined since the last meeting.


Old business
------------
The domain name transfer issue will remain tabled for the moment. 
Rob is still looking to provide information from the Zope Corporation 
side.

The SVN repository migration to a ZF-controlled host remains tabled 
until after the GitHub migration (see New Business).

The treasurer has put together a document with questions from the 
IRS in regard to the non-profit application. The chairman and Rob will
try to answer them as they had been working on the previous application 
attempts.

The PayPal account issue is now closed, see the treasurer's report above.


New Business
------------
The secretary delivered a short report on the GitHub migration effort.
After the first test migrations and an appeal for feedback nothing has 
happened due to the holiday period and lack of any feedback. In the 
meantime, Jim Fulton has started migrating ZODB-related packages 
into GitHub, and the chairman is working on several core ZTK packages.
As far as other packages are concerned the original plan still stands: 
Package maintainers can ask the ZF to migrate individual packages from 
SVN to GitHub. There will not be any wholesale migration of svn.zope.org.
If a package maintainer choses to handle their own migration the 
secretary will be happy to help out by doing initial repository 
creation on GitHub and providing a suitable authors.txt mapping file.

The chairman adds a new business item: We need to establish dates for 
the next general meeting and board elections. After a short deliberation
Friday, March 22 at 15:00 UTC is chosen as the date and time for the 
general meeting. The chairman will circulate a draft announcement for 
the election and AGM roadmap shortly.


Arranging the next meeting date
-------------------------------
The vice chair will set up a Doodle for the next meeting date.


Adjournment
-----------
After an unopposed motion by the secretary to adjourn, seconded by 
Aroldo, the chairman adjourns the meeting at 20:34 UTC.

These minutes were written by the secretary, Jens Vagelpohl, 
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all participating directors on January 14, 2013.

The chairman bid the secretary keep these minutes on file.