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Zope Foundation Board of Directors meeting minutes (2012-05-21)


Date and Time: Monday, May 21, 2012 20:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Rush, Jeff (treasurer)
- Smith, Jan (vice chair)
- Souza-Leite, Aroldo
- Vagelpohl, Jens (secretary)

Guests present:


Agenda
------
- Call to Order
- Treasurer's report
  - treasurer turnover process
- Membership committee
  - new members since last meeting
- Repository committee
  - new committers since the last meeting
- Tabled items
  - domain name transfer Zope Corporation to Zope Foundation
  - migrating the SVN repository to a ZF-controlled host
- New Business
  - New/revived nonprofit application status
  - Documents to be filed with the Delaware State Corporation Commission
    to keep up the ZF incorporation status
  - Opening a new bank account or salvaging the old one
  - Explore PayPal for international wire transfers
  - Purchasing QuickBooks online
  - VCS software discussion kickoff on zope-dev
  - Zope release manager selection discussion kickoff
  - ZF postal address change (away from Gary's)
- Arranging the next meeting date
- Adjournment


Call to Order
-------------
Due to the chairman's absence the secretary calls the meeting to
order at 20:11 UTC.


Treasurer's report
------------------
There's no specific report, the treasurer has worked on the items
listed under "New Business".


Membership committee
--------------------
The secretary reports no new members, but ZeOmega as sponsor has
renewed.


Repository committee
--------------------
The secretary has seen two new contributors join, Danilo Botelho
and Anthony Gerrard.


Tabled business
---------------
The tabled business items remain tabled, they require input from
the chairman and Rob Page.


New Business
------------
The nonprofit application status item is skipped, only the chairman
is involved enough to present any meaningful report. The treasurer
notes that both the new bank and PayPal are asking for proof of
nonprofit status.

The treasurer now has all the information needed for the Delaware
State Corporation Commission filings. The last obstacle is funds
which will be available once the previous treasurer wires the old
account funds into the new account.

The treasurer has opened a new bank account at Legacy/Texas bank.
He deposited $100 of his own funds to get the account started, now
Gary Poster needs to wire all funds from the old account and close
it out so the treasurer has money to do his job. The treasurer
will provide at least read-only access to the account for those
board members who require it, and full access for the secretary
who has several vendors drawing from his personal credit card
right now due to the bank issues in the past.

With this new account the treasurer has also started opening a
PayPal account. He will share the details once all funds have
arrived at the new bank.

The QuickBooks Online purchase is moving closer as well with the
only remaining obstacle being the old funds moving to the new
account.

Since the new bank account carries the treasurer's address he is
volunteering to let the Zope Foundation use his home address as
the official Zope Foundation postal mailing address. The
secretary will gather the details from the treasurer and change
the website and forms used by the ZF accordingly.

Since the last meeting the secretary has kicked off the VCS
system discussion on the board list with his view as main
admin for the existing ZF infrastructure. This list is waiting
for more reactions from the board in order to come up with
concrete proposals for the community.

The release manager issue is skipped since it requires input from
the chairman.


Arranging the next meeting date
-------------------------------
The vice chair will set up a Doodle for the next meeting date.


Adjournment
-----------
The secretary adjourns the meeting at 20:30 UTC.

These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all participating directors on June 2, 2012.

The chairman bid the secretary keep these minutes on file.