Date and Time: Monday, April 21, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Date and Time: Monday, May 6, 2008, 13:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
The agenda is accepted as follows:
The agenda is accepted as follows:
Date and Time: Monday, August 18, 2008, 13:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Date and Time: Wednesday, October 29, 2008, 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Date and Time: Friday, November 14, 2008, 14:00 UTC Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Date and Time: Tuesday, January 06, 2009, 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
Martijn Faassen
Jens Vagelpohl
Eric Casteleijn
The chairman calls the meeting to order at 14h03m UTC.
Agenda
------
The agenda is accepted as follows:
* IP transfer to the Foundation
* New board elections
* Miscellaneous
* Adjournment
IP transfer to the Foundation
-----------------------------
Martijn will ask Rob to (re)send the IP transfer document to the ZF
Board list for thorough discussion.
New board elections
-------------------
The secretary will review the new bylaws to determine how much time
needs to be between announcement and the election of a new board, and
will work on a draft announcement.
Jens will kick off a discussion of the voting procedure on the list.
Miscellaneous
-------------
The chairman and the other attendees wish everyone a happy new year.
The ZF site is out of date, the different documents need to be updated
so that they are in agreement with the new bylaws. Martijn agrees to
go through them and bring everything that he can't resolve immediately
to the list.
Eric will reduce the clutter in the left hand navigation of the site.
Adjournment
-----------
The next ZF BoD meeting is scheduled for Tuesday, 2009-01-20 14:00 UTC
The chairman adjourns the meeting at 14h20m UTC.
These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on Feb 24 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Friday, December 12, 2008, 17:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Members Present:
* Eric Casteleijn (representing Infrae) who holds the proxies of
Andreas Jung and Jens Vagelpohl.
* Rob Miller
* Stephan Richter who holds the proxy of Alec Mitchell
* Jan Smith
* Aroldo Souza-Leite (representing Gfu Cyrus Cologne)
* Sidnei da Silva
* Christian Zagrodnick (representing Gocept and himself)
* Daniel Havlik who holds the proxies of Christian Theune and Thomas
Lotze
* Dmitry Vasiliev
* Jim Fulton who holds proxies of Amos Latteier, Mark Hammond and
Nathan Yergler
* Florian Lindner
* Jodok Batlogg (representing Lovely Systems)
* Gary Poster
* Tres Seaver
* Martijn Faassen who holds the proxies of Philipp von Weitershausen
and Tarek Ziadé
* Chris McDonough
* Kiran Jonnalagadda
* Albertas Agejevas
* Marius Gedminas
* Lennart Regebro
* Rocky Burt
* Chris Withers
* Zachery Bir
* Brian Sutherland
* Sathya Rangaswamy (representing Zeomega)
* Martijn Pieters
* Rob Page (representing Zope Corporation and himself)
* Fred Drake Jr.
* Benji York
* Janko Hauser
The chairman calls the meeting to order at 17h00m UTC.
Agenda
------
The agenda is accepted as follows:
* introduction to the new bylaws
* revoking of proxies
* voting
* voting results
Introduction to the new bylaws
------------------------------
The chairman welcomes the attending members. He explains that the
current bylaws were based on those of the Eclipse foundation, which
shortly after adoption were discovered to be too heavyweight for the
kind of organization the Zope Foundation aims to be. Evolving the
existing bylaws into something more appropriate and manageable was
attempted but failed.
The proposed bylaws are based on the bylaws of the Python Software
Foundation, with some improvements that the PSF itself is intending to
implement. They were also brought into line with the fact that the
Zope Foundation expects to conduct most of its meetings and
communication on-line.
The major differences between the current and the proposed bylaws are:
* Making changes to the bylaws becomes easier.
* There will be only three classes of members:
1. Nominated Members, an individual and free membership that
replaces the old 'committer' and 'associate' memberships. There
will no longer be any formal relation between being a Zope
Committer and becoming a Foundation Member.
2. Sponsorship Members, members who financially sponsor the
Foundation.
3. Emeritus Members, members who retired from active membership.
Tres Seaver moves that the Foundation adopt the new bylaws as proposed
on http://foundation.zope.org/bylaws/zope_foundation_bylaws.pdf
Stephan Richter seconds the motion.
Revoking of proxies
-------------------
No members who sent in a proxy form are present.
Voting
------
The secretary explains the voting procedures, and calls the members to
vote one by one.
Voting Results
--------------
Out of 52 members (of all classes) 41 were present in person or by
proxy, and those present voted unanimously for the motion, which means
the motion is carried, and the new bylaws are adopted.
adjournment
-----------
The chairman thanks everyone for attending and for their vote, and
extends happy holiday wishes to all.
The chairman adjourns the meeting at 18h12m UTC.
These minutes were written by the secretary, Eric Casteleijn,
according to the notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on 2008-02-24.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Tuesday, December 09, 2008, 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
Martijn Faassen
Rob Page
Eric Casteleijn
The chairman calls the meeting to order at 14h03m UTC.
Agenda
------
The agenda is accepted as follows:
* special meeting preparations
* miscellaneous
special meeting preparations
----------------------------
An announcement/reminder needs to be sent out to the
membership. Martijn sketches the agenda for the special meeting:
17:00: Welcome, brief introduction to the bylaws
17:10: anyone who proxied and is there speak up
17:15: start of the vote the vote
17:35: concluding the vote, end of meeting
He will expand on that a little and publish it on the site, and notify
the secretary when that's done so that he can send out the
reminders. A final reminder will be sent out two hours before the
meeting starts.
The procedure for the vote is determined as follows: The secretary
will call out the names of the members one by one (and who they are
proxied by, where applicable), and ask them to send him their vote by
private message. He will confirm each vote to the voter.
miscellaneous
-------------
No miscellaneous points are raised.
adjournment
-----------
The next ZF BoD meeting is scheduled for Tuesday, 2009-01-06 14:00 UTC
The chairman adjourns the meeting at 14h20m UTC.
These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on Jan 20 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Tuesday, January 20, 2009, 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
Martijn Faassen
Rob Page
Tres Seaver
Jens Vagelpohl
Eric Casteleijn
The chairman calls the meeting to order at 14h03m UTC.
Agenda
------
The agenda is accepted as follows:
* vote on the IP transfer document
* number of seats on the next board
* decision on the voting procedure to use for the next board
election
* approval of updated versions of various documents (particular
the committer agreement, IP policy, membership agreement)
* transferring existing members to the new membership structure
* joining the PSF, PF
vote on the IP transfer document
--------------------------------
Rob recuses himself from the discussion and the subsequent vote.
The dates in the document still have to be changed. Tres moves that
the document be adopted. The document is adopted unanimously. The
chairman expresses his thanks to Zope Corporation.
Rob will send a copy to the chairman to sign.
number of seats on the next board
---------------------------------
Tres moves that the bylaws be amended to allow the board to set the
number of seats for a new board.
This motion is accepted unanimously.
Martijn moves that the next board have seven members.
This motion is accepted unanimously.
decision on the voting procedure to use for the next board election
-------------------------------------------------------------------
After the membership has been migrated to the new classes, (see:
`transferring existing members to the new membership structure`_ ) the
board will send out a call for nominations for the next board. This
call will include (a link to) the updated membership list, so people
know who is eligible.
Tres volunteers to write a plan with which mailing list to use for the
votes, how the votes are to be counted, how nominations are to be
secured, and a time-line.
approval of updated versions of various documents (particular the
committer agreement, IP policy, membership agreement)
-----------------------------------------------------
Jens has worked on updating the official Zope Foundation
documents. The status of the individual documents:
* The committer agreement: this has been updated from the current
Zope Corporation agreement. The main difference is that the
committer's employer no longer needs to sign the agreement.
* The Intellectual Property Policy: Rob is writing a completely
revised version.
* Membership agreement: Exists, but still needs to be compared to
that of the Python Software Foundation.
The committer agreement is adopted unanimously.
Stipulating the removal of paragraph 3.3, the membership agreement is
adopted unanimously.
The Zope Public License version 2.1 is unanimously adopted as the
official license for the Zope Foundation.
transferring existing members to the new membership structure
-------------------------------------------------------------
The minimum annual sponsorship fee is set to US$399.
The email message Jens composed is approved for sending to the
membership. Unresponsive members will be nominated for emeritus
membership, and the membership will vote to approve.
The deadline for replies from the members is set to January 31st.
joining the PSF, PF
-------------------
This discussion is moved to the mailing list.
Adjournment
-----------
The next ZF BoD meeting is scheduled for Tuesday, 2009-02-10 14:00 UTC
The chairman adjourns the meeting at 15h02m UTC.
These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on Feb 24 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Monday, March 30, 2008 16:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Jung, Andreas
- Page, Rob
- Richter, Stephan
- Seaver, Tres
- Theune, Christian
- Vagelpohl, Jens
In absence of an elected chairman the meeting is called to order
at 16:07 UTC.
Agenda
------
There is no official agenda for this (first) meeting of the
newly elected board, the following items are discussed during
the course of the meeting:
- selection of board officers including Chairman, Vice Chairman,
Treasurer and Secretary
- selection of pending bylaws amendments to forward to the
foundation membership
Selection of board officers
---------------------------
Rob Page is nominated and elected as the Treasurer without any
opposing votes.
After a short discussion about the types of board officers required
by the current bylaws (President, Treasurer, Secretary) the board
decides to combine the President and Chairman duties as well as the
Vice President and Vice Chairman positions. Martijn Faassen agrees
to a nomination as Chairman if he gets help from a Vice Chairman.
Tres Seaver is nominated for the Vice Chairman position. Martijn
Faassen is elected unanimously as new Chairman, and Tres Seaver is
elected unanimously as Vice Chairman.
Jens Vagelpohl volunteers for the Secretary position and is elected
unanimously.
Selection of bylaws amendment proposals
---------------------------------------
Before this meeting Jens Vagelpohl had tabled a set of bylaws
amendment proposals for consideration by the new board. At this
meeting he asked which of these amendments to forward to the
membership as official bylaws amendments so they can enter the
15 day notification period as presicribed by the bylaws in
paragraph 10.
The board was unable to agree on all proposals, but instructs the
secretary to publish a set of five amendments to the membership
mailing list so those can start the 15 day notification period and
then become part of the bylaws. These bylaws changes touch the
following bylaws topics:
- member admission process
- board election process
- board of directors size
- sponsor member fee assessment
- clearing up majority wording
Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and
opinions for the next meeting date. The results will be announced
on foundation-board@zope.org once they are ready.
The chairman adjourns the meeting at 16:59 UTC.
These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on April 1, 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Tuesday, March 17, 2009, 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
Martijn Faassen
Jens Vagelpohl
Rob Page
Eric Casteleijn
Tres Seaver
The chairman calls the meeting to order at 14h04m UTC.
Agenda
------
The agenda is accepted as follows:
* SugarCRM
* Updating the minutes online
* Posting our minutes to the zope-dev list?
* Contributor agreement (cryptography?)
* Counting the votes
* Conducting the general meeting
* Preliminary discussion about roles in the next
SugarCRM
--------
The decision to adopt SugarCRM for the finances of the Zope Foundation
is postponed and left to the next board.
Updating the minutes online
---------------------------
The chairman notes not all Board Meeting minutes are online and
directs the secretary to publish them or to push those who have not
approved them so that he can.
Posting minutes to the zope-dev list
------------------------------------
Martijn feels that posting the minutes to zope-dev or possibly another
mailing list may engage more people with the work the foundation is
trying to do.
Jens feels it will provoke at lot more unproductive or polemic
discussion.
No conclusion is reached, and this issue is also left for the new
board to deal with.
Contributor agreement
---------------------
The new version of the contributor agreement is approved with textual
corrections as discussed on the mailing list. Final ratification will
have to be done by the next board.
Counting the votes
------------------
The votes are counted. Jens volunteers to announce the result to the
foundation and zope-announce mailing lists.
The secretary is directed to write a message to the nominees that did
not get elected this time and thank them for running.
Conducting the general meeting
------------------------------
Martijn will work on an agenda for the general meeting.
Adjournment
-----------
The chairman adjourns the meeting at 14h51m UTC.
These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on April 7, 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Thursday, March 19, 2009, 17:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Members Present:
Sidnei da Silva
Martijn Faassen
Jim Fulton
Rob Miller
Chris McDonough
Lennart Regebro
Gary Poster
Tres Seaver
Jens Vagelpohl
Chris Withers
Benji York
Christian Zagrodnick
Stephan Richter
Brian Sutherland
Infrae (represented by Eric Casteleijn)
Agendaless Consulting (represented by Chris McDonough)
Gocept (represented by Christian Zagrodnick)
Zope Corporation (represented by Rob Page)
ZOPYX Ltd. & Co. KG (represented by Andreas Jung)
This makes 19 members present out of a total of 38, which meets the
quorum of 1/3 of the membership.
The chairman calls the meeting to order at 17h00m UTC.
Agenda
------
The agenda is accepted as follows:
* Welcome
* Quorum tally
* Agenda
* Bylaws transition
* Foundation progress report
* Financial report
* Seating the new board
* Arranging the first meeting of the new board
* Adjournment
Bylaws transition
-----------------
The chairman explains that after the bylaws transition past September,
the membership status of those who had been foundation members before
the transition was in a limbo state.
The board tried to resolve this by mailing everyone on the membership
list and asking them to confirm that they would like to be a member of
the Zope Foundation under the new bylaws.
People who did not respond to this mail were removed from the
membership list and from the foundation mailing list. The Board of
Directors did not do as much as it could have to remind the people who
were dropped from the membership that this was about to happen and how
they could prevent it.
After it was brought to the attention of the board that there was a
number of members who were unaware of and/or unhappy with their
membership status changed, all those who were removed without any
confirmation that that was what they wanted were contacted and
notified of this meeting, but very short in advance.
The board asks the members present if they feel that the meeting
should be adjourned in light of these events. The members present do
not deem this necessary and the meeting continues as scheduled.
Tres moves that members who have still not replied to any attempt to
contact them be converted to emeritus members. Jens seconds the
motion.
The motion is carried with 14 votes for and none against.
Zachery Bir, Mark Hammond and Florian Lindner will become emeritus
members, unless they notify the foundation that they wish otherwise
within one week from this meeting.
Foundation progress report
--------------------------
The chairman reports that work was done on the new.zope.org site, but
this project was canceled due to lack of progress and licensing issues
around the commissioned layout.
The Chairman reports that extensive negotiations with the Zope
trademark holders have taken place, but that in the end transferring
the trademarks to the Zope Foundation proved too costly. He feels that
despite this, progress has been made, and there is still a possibility
such a transfer may happen in the future.
The chairman reports that the foundation was fully transitioned to a
new set of more workable bylaws. The bylaws are still being tweaked,
and the membership will be kept informed of any proposed changes.
The chairman reports that progress was made on transfer of copyrights
from Zope Corporation to the Zope Foundation. The agreement has been
signed by both parties, and what remains to be worked out are
logistics and community aspects of the transfer.
Financial report
----------------
The treasurer reports that as of this date, the Zope Foundation has
$69,451.15 in the bank and no material liabilities. There is one
recurring expense of EUR170 (~$230) for hosting infrastructure.
Non-recurring expenses during 2008, and 2009 thus far, have been
limited to tax and corporate requirements.
The Zope Foudnation continues to pursue non-profit status. The
application for such status was referred to the head office in
Washington, DC in January, and is now waiting in a
first-in-first-served queue. In the meantime the Foundation is filing
its tax returns under the presumption that the non-profit status will
be awarded.
Seating the new board
---------------------
Tres reports the election results as follows:
Method: Meek STV with Droop-Dynamic-Fractional threshold
Number of total ballots: 26
Number of invalid or empty ballots: 0
Number of ballots used in the count: 26
9 candidate running for 7 seats.
Winners are Martijn Faassen, Stephan Richter, Tres Seaver, Jens
Vagelpohl, Rob Page, Andreas Jung, and Christian Theune.
These election results are uncontested by any member present.
The old board is thanked for all their hard work.
The new board is seated.
Arranging the first meeting of the new board
--------------------------------------------
A date for the first meeting of the new board will be set on the
mailing list.
Adjournment
-----------
The chairman adjourns the meeting at 17h56m UTC.
These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on April 10, 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Monday, April 24, 2009 16:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Jung, Andreas
- Page, Rob
- Seaver, Tres
- Theune, Christian
Agenda
------
- Call to Order
- Adoption of Agenda
- Minutes (Jens)
- Treasurer's Report (Rob)
- Secretary needs membership forms, old correspondence
- Committer coordinater needs existing contributor forms
- Membership application workflow
- Hosted CRM Evaluation (Jens)
- Additional "limbo" members
- Fast-track membership nominations
- Hosting proposal (Jens)
- Contributor coordinator, replacing Jim
- Committer application workflow
- Updated applications (naming ZF as joint copyright owner) due from
all committers
- Next meeting;
Call to Order
-------------
The chairman calls the meeting to order at 16:07 UTC.
Adoption of Agenda
------------------
The agenda is adopted unanimously.
Minutes
-------
Since the secretary is not present this topic is skipped. It is
noted that this agenda point may be moot since minutes are accepted
by email vote following each meeting, anyway.
Treasurer's Report
------------------
The treasurer reports receipt of membership dues for sponsor members
as well as outging payments for hosting. The treasurer will prepare
a report on any outstanding sponsor member dues after the meeting.
There is no update on the non-profit status application. It is still
pending with the IRS.
Secretary needs membership forms, old correspondence
----------------------------------------------------
Since the secretary is not present this topic is postponed to the
next board meeting. The secretary had announced on the board list
that he has received all documents from the former secretary, Eric
Casteleijn.
Committer coordinater needs existing contributor forms, new committee
---------------------------------------------------------------------
The committer coordinator, which has to be appointed, needs the old
committer forms. Those forms are currently maintained by Jim Fulton,
but he does not want to continue maintaining the committer information.
The board decides to split the committer coordination responsibilities
up. The board secretary will be responsible for keeping copies of all
committer agreements. A newly created committee is responsible for
vetting newly received forms and granting access to the repository.
The committee will then forward the committer agreements to the board
secretary for safekeeping.
The board agrees that the new committee charged with accepting
committers must be governed by clear rules. Andreas Jung will write
a proposal for these rules and present them to the board after the
meeting.
The board votes on a new version of the committer agreement[1].
The new version includes fields for entering name and email for an
existing committer that can vouch for the applicant. Having an
existing committer support any new applicant is a requirement. The
secretary is charged with uploading the new form to the foundation
website after the meeting.
Due to the copyright changeover all existing committers must sign
the new committer agreement. Since it is easier to derive a list of
existing committers from the user database on svn.zope.org than from
the pile of paper applications on file with Jim Fulton, the board
decides to use the user database on svn.zope.org to generate a list
of record of existing committers. This list can be used to
communicate the new committer agreement policy to each committer.
The existing committer agreements are archived and retained as
record proving that pre-changeover commits are assigned to the
Zope Foundation as well.
Membership application workflow/Committer application workflow
--------------------------------------------------------------
The board discusses the workflow currently in place for joining
the foundation and for becoming a Zope committer. It is decided
that both these will be handled by different committees, a
repository committee for handling committer applications, and a
membership committee for handling membership applications. The
repository committee will be staffed by Jim Fulton and Christian
Theune. The membership committee would best be chaired by the
secretary, so staffing the membership committee is deferred to
the next board meeting when the secretary is present.
Miscellaneous topics
--------------------
Rob Page brings up the recent discussions on the
zope-dev@zope.org mailing list about the different directions for
Zope 2, Zope 3, and the newly minted Zope Toolkit. He emphasizes
the need for the Zope Foundation to participate directly in those
discussions as they affect the intellectual property the ZF is
tasked with protecting.
Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and
opinions for the next meeting date. The results will be announced
on foundation-board@zope.org once they are ready.
The chairman adjourns the meeting at 17:03 UTC.
These minutes were written by the secretary, Jens Vagelpohl,
according to notes taken during the meeting by Andreas Jung.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on May 1, 2009.
The Chairman bid the Secretary keep these minutes on file.
[1] http://foundation.zope.org/agreements/ZopeFoundation_Committer_Agreement
Date and Time: Wednesday, May 20, 2009 14:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Jung, Andreas
- Page, Rob
- Richter, Stephan
- Seaver, Tres
- Theune, Christian
- Vagelpohl, Jens
Agenda
------
- Call to order
- Operational issues
- use of a CRM for committer or membership tracking
- A ZF dedicated fax nr?
- Financial report
- any dues not yet paid?
- what about members who paid but had no new agreement yet?
- Non-Profit status
- Committer members transfer
- Transfer of existing contributor forms to secretary
- Gathering of existing committer member data from svn.zope.org
- Transfer of existing committer members
- Another signover of copyright for "limbo time"?
- Repo committee
- New committers since last meeting
- Improvements to the procedure for new committers
- Changing the copyright attribution in the repo to the foundation
- Membership
- New members since last meeting
- Sponsor member signup procedure
- Zope branding issues
- Next meeting
Call to Order
-------------
The chairman calls the meeting to order at 14:02 UTC.
Operational issues
------------------
Rob Page and Jens Vagelpohl had been looking at a hosted version of
SugarCRM for membership management and are both in favor of using
it for the Zope Foundation. After a brief discussion about the pros
and cons of using a CRM system it is decided to evaluate it for its
membership tracking abilities first and foremost. Tres Seaver and
Stephan Richter volunteer to ask personal contacts of theirs for
low-cost access to salesforce.com as a second CRM evaluation
candidate. The chairman moves that if there is no progress on
salesforce.com access the Zope Foundation will sign up for a
SugarCRM account, which is approved by the board.
Presently, the Zope Foundation and Zope Corporation share a fax
number. Rob Page suggests that the ZF sign up for their own Fax
number, feeding into the foundation-info@zope.org list. The board
votes to purchase a ZF fax-to-email account, which Rob puts into
action during the meeting. The new fax number is +1 (703) 842-8076.
Financial report
----------------
The treasurer Rob Page reports that there has not been a recent
cross-check of sponsor member applications versus incoming payments,
and promises to send out such a report before the next meeting.
The non-profit application appears to have moved forward. There has
been no official IRS notification, but they finally did accept
the ZF non-profit tax return, which they never did before. This is
seen as an indicator of positive progress for the application.
Committer members transfer
--------------------------
Rob states that the existing committer agreements have not yet
been sent to the secretary since he is in the progress of scanning
them so Zope Corporation retains a record, which they need for the
copyright transfer.
The secretary points out that he has a script ready to pull current
committer data directly from the svn.zope.org server. This list of
addresses can then be used to email every committer and ask them to
sign the new committer agreement. The process for committer transfer
is outlined as below by the chair and voted in unanimously:
- Tres Seaver will send a reminder email to the developer lists
asking committers to ensure their membership information on the
zope.org website is current since it feeds the LDAP backend.
Tres actually sent this mail during the meeting.
- Jens Vagelpohl will send the actual email asking committers
to send in a new signed committer agreement during the last
week in May, including a cut-off date by which those who have
not sent in a new agreement will be barred from checking code
into the Zope Foundation repositories. The deadline for
sending in new agreements is set to June 17. The cut-off
date for removing write access for unresponsive committers
is set to June 26.
- Before the cut-off date the board will compare the previous
committer membership with the group that sent in new agreements
to detect unresponsive members and try to reach them again.
This is planned for June 19.
- as the last step, unresponsive members are cut off after
June 26.
Once the transfer is complete, the Zope Foundation and Zope
Corporation will execute another copyright transfer to cover
those code contributions that came in after the first transfer
but before the committer transfer, since legally those
contributions' copyright went to Zope Corporation again.
Repo committee
--------------
Christian Theune has no new committers to report about since he
could not get the information from Jim Fulton in time.
In order to improve committer application handling, Andreas Jung
had prepared a draft approval policy document, located at
https://docs.google.com/Doc?id=dg94xjw3_54cdgrwvg5&hl=en. The
chairman moves to accept the draft, which the board approves
unanimously. Andreas will polish the document and store it on
the ZF website. He will also update the "how to become a
contributor" document on docs.zope.org to reflect the content of
this document (along with a link to it).
Membership
----------
Jens Vagelpohl reports that three new Nominated Members have
joined the Foundation since the last meeting. They are Julien
Anguenot, Eric Casteleijn, and Wolfgang Schnerring. There is a
pending sponsor member application from GFU Cyrus AG in Germany,
which the treasurer announces have paid in full. They will be
added to the membership roster as well.
Several board members note that the ZF website does not have
much information about becoming a sponsor member. Rob Page
volunteers to make improvements to the signup page.
Zope branding issues
--------------------
Following up on several discussions on Zope-related developer lists,
the chair announces the state of discussions he has had with Jim
Fulton and Stephan Richter about the perceived branding issues
regarding Zope, Zope 3 and the new Zope Toolkit. They plan on
reducing some of the confusion by announcing that the Zope 3 brand
will be mostly subsumed by the Zope Toolkit brand. In response to
concerns that the current websites need adjustments to reflect this
new policy, the chairman will round up people to help make the
necessary updates.
Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and
opinions for the next meeting date. The results will be announced
on foundation-board@zope.org once they are ready.
The chairman adjourns the meeting at 15:11 UTC.
These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on May 25, 2009.
The Chairman bid the Secretary keep these minutes on file.
Date and Time: Tuesday, June 23, 2009 15:00 UTC
Location: IRC meeting, irc://irc.freenode.net/#zope-foundation
Directors Present:
- Faassen, Martijn
- Jung, Andreas
- Page, Rob
- Richter, Stephan
- Seaver, Tres
- Theune, Christian
- Vagelpohl, Jens
Agenda
------
- Call to Order
- Treasurer's report
- Financial report
- Dues not yet paid
- Non-Profit status update
- Accounting invoice
- Operational Issues
- Updates on CRM queries
- Decision on CRM adoption
- Membership Committee
- New members since last meeting
- Transfer of existing contributor forms to secretary
- Sponsor member signup procedure update
- IP Committee
- Scheduling future assignment of copyright for commits made
in "limbo time"
- Repo committee
- Update on request for new committer agreements
- New committers since last meeting
- Changing the copyright attribution in the repo to the
foundation
- Website
- website progress
- Next meeting
Call to Order
-------------
The chairman calls the meeting to order at 15:01 UTC.
Treasurer's report
------------------
The treasurer reports that there were no material changes since
the last meeting. The foundation has received the first accounting
invoice, which is approved unanimously with the understanding that
accounting invoices will become a regular item, so they do not
need to be approved every time.
All sponsor memberships are paid in full.
The treasurer continues to work on separating foundation financials
from Zope Corporation financials in order to make it easier for
non-ZC candidates to take up the treasurer role on future boards.
In the future, the foundation will also receive invoices from
SugarCRM (see SugarCRM-related points below).
Operational issues
------------------
Stephan Richter and Tres Seaver were unsuccessful trying to come up
with a low-cost alternative to SugarCRM. The chairman moves to make
SugarCRM the CRM solution to be used by the foundation's board,
which is passed unanimously. Rob Page has signed the foundation up
for a 6 month membership with up to 10 accounts.
Membership Committee
--------------------
The secretary reports that no new members have joined the foundation
since the last meeting in May.
The process of forwarding old contributor agreements from Zope
Corporation to the secretary is not finished as the scanning effort
takes a lot of time. This item is put on the agenda for the following
board meeting.
On a related note the chairman brings up the issue of forms such as
contributor forms being sent to Zope Corporation via snail mail. Rob
moves to eliminate the snail mail option as described on the forms and
only allow email or fax submission. The vote is carried unanimously in
favor. Christian Theune volunteers to edit the forms on the
foundation website.
Following a discussion from the last board meeting, the chairman notes
that the sponsor membership signup instructions on the website have been
improved.
IP Committee
------------
The foundation needs to sign a followup IP transfer to cover all those
contributions from the time the original agreement was signed until the
time when only contributors who have signed the new contributor
agreement
have write access to the repository. Rob notes this followup IP transfer
document can only be finalized after the deadline for cutting repository
access for those committers who have not responded to the board's
request for new contributor agreements has passed and access has been
restricted accordingly.
Repo committee
--------------
The secretary reports that from a total of 294 notes sent to existing
contributors and asking them to send in the new contributor agreement
141 responded with new agreements, 6 asked to be removed, 27 could
not be reached because the email address is no longer valid, and 120
have not responded. Several board members volunteer to check the
list of non-responders and follow up in person with anyone they know.
Repository access will be restricted early next week, probably on
June 29 or 30.
Christian Theune reports one new contributor signed up, Sebastian
Douche. Christian will document the process to admit new contributors
and make it available for the board on the foundation website. He will
coordinate with Andreas Jung, who has authored another document on
contributor admission.
The issue of files in the repository that contain copyright headers
in need of change is discussed. Christian Theune volunteers to
write a script that will automate this process, which will affect
at least all trunk branches. The impending change will be
communicated to the developers in time.
Website
-------
The current status remains unchanged. A design has been agreed on, but
there is no HTML or CSS output yet.
Adjournment
-----------
The chairman asks the vice chairman to solicit suggestions and
opinions for the next meeting date. The results will be announced
on foundation-board@zope.org once they are ready.
The chairman adjourns the meeting at 15:47 UTC.
These minutes were written by the secretary, Jens Vagelpohl,
according to the notes taken during the meeting.
These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on June 24, 2009.
The Chairman bid the Secretary keep these minutes on file.