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Minutes of a General Meeting of the Zope Foundation

Date and Time:    Thursday, March 19, 2009, 17:00 UTC
Location:    IRC meeting, irc://irc.freenode.net/#zope-foundation

Members Present:

Sidnei da Silva
Martijn Faassen
Jim Fulton
Rob Miller
Chris McDonough
Lennart Regebro
Gary Poster
Tres Seaver
Jens Vagelpohl
Chris Withers
Benji York
Christian Zagrodnick
Stephan Richter
Brian Sutherland

Infrae (represented by Eric Casteleijn)
Agendaless Consulting (represented by Chris McDonough)
Gocept (represented by Christian Zagrodnick)
Zope Corporation (represented by Rob Page)
ZOPYX Ltd. & Co. KG (represented by Andreas Jung)

This makes 19 members present out of a total of 38, which meets the
quorum of 1/3 of the membership.

The chairman calls the meeting to order at 17h00m UTC.

Agenda
------

The agenda is accepted as follows:

   * Welcome
   * Quorum tally
   * Agenda
   * Bylaws transition
   * Foundation progress report
   * Financial report
   * Seating the new board
   * Arranging the first meeting of the new board
   * Adjournment

Bylaws transition
-----------------

The chairman explains that after the bylaws transition past September,
the membership status of those who had been foundation members before
the transition was in a limbo state.

The board tried to resolve this by mailing everyone on the membership
list and asking them to confirm that they would like to be a member of
the Zope Foundation under the new bylaws.

People who did not respond to this mail were removed from the
membership list and from the foundation mailing list. The Board of
Directors did not do as much as it could have to remind the people who
were dropped from the membership that this was about to happen and how
they could prevent it.

After it was brought to the attention of the board that there was a
number of members who were unaware of and/or unhappy with their
membership status changed, all those who were removed without any
confirmation that that was what they wanted were contacted and
notified of this meeting, but very short in advance.

The board asks the members present if they feel that the meeting
should be adjourned in light of these events. The members present do
not deem this necessary and the meeting continues as scheduled.

Tres moves that members who have still not replied to any attempt to
contact them be converted to emeritus members. Jens seconds the
motion.

The motion is carried with 14 votes for and none against.

Zachery Bir, Mark Hammond and Florian Lindner will become emeritus
members, unless they notify the foundation that they wish otherwise
within one week from this meeting.


Foundation progress report
--------------------------

The chairman reports that work was done on the new.zope.org site, but
this project was canceled due to lack of progress and licensing issues
around the commissioned layout.

The Chairman reports that extensive negotiations with the Zope
trademark holders have taken place, but that in the end transferring
the trademarks to the Zope Foundation proved too costly. He feels that
despite this, progress has been made, and there is still a possibility
such a transfer may happen in the future.

The chairman reports that the foundation was fully transitioned to a
new set of more workable bylaws. The bylaws are still being tweaked,
and the membership will be kept informed of any proposed changes.

The chairman reports that progress was made on transfer of copyrights
from Zope Corporation to the Zope Foundation. The agreement has been
signed by both parties, and what remains to be worked out are
logistics and community aspects of the transfer.

Financial report
----------------

The treasurer reports that as of this date, the Zope Foundation has
$69,451.15 in the bank and no material liabilities. There is one
recurring expense of EUR170 (~$230) for hosting infrastructure.

Non-recurring expenses during 2008, and 2009 thus far, have been
limited to tax and corporate requirements.

The Zope Foudnation continues to pursue non-profit status. The
application for such status was referred to the head office in
Washington, DC in January, and is now waiting in a
first-in-first-served queue. In the meantime the Foundation is filing
its tax returns under the presumption that the non-profit status will
be awarded.

Seating the new board
---------------------

Tres reports the election results as follows:

Method: Meek STV with Droop-Dynamic-Fractional threshold

Number of total ballots: 26

Number of invalid or empty ballots: 0

Number of ballots used in the count: 26

9 candidate running for 7 seats.

Winners are Martijn Faassen, Stephan Richter, Tres Seaver, Jens
Vagelpohl, Rob Page, Andreas Jung, and Christian Theune.

These election results are uncontested by any member present.

The old board is thanked for all their hard work.

The new board is seated.

Arranging the first meeting of the new board
--------------------------------------------

A date for the first meeting of the new board will be set on the
mailing list.


Adjournment
-----------

The chairman adjourns the meeting at 17h56m UTC.

These minutes were written by the secretary, Eric, according to the
notes taken during the meeting.

These minutes were posted to the foundation-board@zope.org mailing
list and approved by all directors on April 10, 2009.

The Chairman bid the Secretary keep these minutes on file.